BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF THE REGULAR MEETING
MARCH 13, 2017
Ken Rivers, District 1
Robert Henderson, District 2, Chairman
Joe Brown, District 3, Vice Chairman
Keith Douglas, District 4
Russ Crumbley, District 5
Keith Moffett, County Administrator
Michael Brewer, Government Relations Director, Interim Clerk
Michael O’Quinn, County Attorney
Prior to the Regular Meeting of the Board of Commissioners, the Board participated in a workshop from 4PM until 6PM to receive information on the following county or community initiatives:
• Honeywell Update and Presentation
• Update from Bill Jones on development plans for Highway 16 and Interstate 75
• Update from the Transportation Board
• Update on Grant Process for Community Development Block Grant
• Presentation of the Annual Audit by Rae Johnston of Haisten & Johnston Accountants
Following the conclusion of the workshop, Chairman Henderson concluded the meeting.
Chairman Henderson then called the March 2017 meeting to order at 6PM and welcomed all present. He then asked Commissioner Rivers to give the invocation, followed by the pledge of allegiance.
Item 2017-03-035: Approval of Docket
Mr. O’Quinn requested that one item be added to the agenda to cover Board approval of the county road list of roads that the Sheriffs Office could run radar on, so that this could be submitted with their renewal on licensing. He also requested that approval of the updated Animal Control Ordinance be removed from the consent agenda and placed on the regular agenda for first reading. Mr. Brewer assigned numbers and reordered the docket accordingly. Upon a motion by Commissioner Rivers, seconded by Commissioner Crumbley, the docket was approved with unanimous consent and the docket numbers were adjusted accordingly.
Item 2017-03-036: Approval of the February 2017 Minutes
Upon a motion by Commissioner Rivers and seconded by Commissioner Crumbley, the board approved the February minutes with unanimous consent.
Item 2017-03-037: Public Comment-David Massey and Sandra Haisten presented public comments. No action was taken from any matter brought before the board from public comments.
Item 2017-02-027: Under Old Business, the County Attorney reported his updates on his efforts to draft an ordinance on heavy truck use of county roads. After discussion, the Board instructed Mr. O’Quinn to continue with this effort.
Item 2017-03-038: Upon a motion by Commissioner Rivers and seconded by Commissioner Crumbley the board voted with unanimous consent to approve an updated road list presented by the Sheriff for radar licensing.
Item 2017-03-039: Approval of Annual Audit. Upon a motion by Commissioner Rivers and seconded by Commissioner Douglas, the board approved the FY2016 Annual Audit with unanimous consent.
Item 2017-03-040: Dr. Moffett presented the board with two bids received for a Leisure Services Department maintenance building. Commissioner Brown made a motion to table this item, seconded by Commissioner Crumbley. After discussion Commissioner Brown then moved to reject all bids, seconded by Commissioner Crumbley. The supplemental motion to reject all bids was approved with unanimous consent. The original motion passed 3 to 2 with Commissioner Brown and Commissioner Douglas in dissent.
Item 2017-03-041: Krystle Whiten of the Butts County Health Department made a request of the board to allow them to install a ham radio at the health department building, which would require the installation of an exterior antennae. The costs for the ham radio are anticipated to be paid for by state funds. Upon a motion by Commissioner Rivers and seconded by Commissioner Crumbley, the motion passed with unanimous consent.
Item 2017-03-042: Approval of a Community Development Block Grant was presented by Dr. Moffett to the board. If the Grant is approved, it would allow for the painting of Isaac Head Road. After some discussion, a motion was made by Commissioner Crumbley and seconded by Commissioner Rivers to approve the County applying for the grant. The motion was passed 4 to 1, with Commissioner Douglas in dissent.
Item 2017-03-043: Approval of Alcohol License for Royal BP Corporation. Upon in motion by Commissioner Brown and seconded by Commissioner Douglas, the motion was approved 3-1-1, with Commissioner Crumbley in dissent and Commissioner Henderson abstaining due to religious convictions.
Item 2017-03-044: Mr. O’Quinn presented a resolution for the board to consider that would set and establish policies governing open records act requests that would both comply with the law and which would help staff to better process such requests. The resolution will lay on the table for 30 days and will be voted on at the April commissioners meeting. The document will be available for public inspection.
Item 2017-03-045: Approval of updates to the Animal Control Ordinance. Mr. O’Quinn presented changes along with information presented by the animal control supervisor. Upon conclusion, it was agreed that this would constitute a first reading of the document. A second reading will be held at the April meeting.
Item 2017-03-046: Consent Agenda. Upon a motion by Commissioner Douglas and seconded by Commissioner Rivers, the consent agenda was passed with unanimous consent. Included on the consent agenda was the approval of the fourth edition of the County Personnel Ordinance, a preliminary authorization to expend impact fees for LMIG supplemental program, and an approval to release an RFP for the paving of Riley Road.
Item 2017-03-047: Executive Session for Personnel and Real Estate. Commissioner Douglas made a motion to go into Executive Session, seconded by Commissioner Crumbley with unanimous consent. Commissioner Brown later made a motion to come out of Executive Session, seconded by Commissioner Douglas with unanimous consent.
Item 2017-03-048: Attorney Summation: Mr. O’Quinn stated that the board discussed performance evaluation of personnel in the elections department, performance evaluation of the Elections Director, performance evaluation of a member of the Commissioner’s staff and potential acquisition of a piece of property for County use.
Item 2017-03-049: Commissioner Brown made a motion to adjourn the meeting, seconded by Commissioner Douglas. The motion was passed with unanimous consent.
Ratified this 10th day of April, 2017