Important Documents & Forms
- Merit System Personnel Policies and Procedures
- G-4 State Withholding Tax Form
- W-4 Federal Withholding Tax Form
- Direct Deposit Form
- MSI Employee Benefits Handbook
- Business Travel Accident Insurance Summary
- GEBCorp Retirement Planning Booklet
- Georgia Firefighters Cancer Benefit Program
- Employee Assistance Program
Forms may be returned either by email to Ellen Glidewell at email@example.com, by fax to 770-775-8211, or hand delivered to Human Resources. Please ensure Human Resources is notified of any employee changes to name, address, or telephone number.
Employees are paid every other Friday – 26 pay periods per year. Insurance premiums are deducted only 24 times a year.
2019 Holiday Schedule
New Year’s Day -Tuesday, January 1, 2019
Martin Luther King Day -Monday, January 21, 2019
Good Friday Holiday -Friday, April 19, 2019
Memorial Day -Monday, May 27, 2019
Independence Day -Thursday, July 4, 2019
Labor Day -Monday, September 2, 2019
Columbus Day -Monday, October 14, 2019
Veterans Day -Monday, November 11, 2019
Thanksgiving Day -Thursday, November 28, 2019
Day after Thanksgiving Friday, November 29, 2019
Christmas Eve -Tuesday, December 24, 2019
Christmas Day -Wednesday, December 25, 2019
The County recognizes many different classes of leave that are available to employees including Personal, Military, Court Leave, Leave of Absence, Family and Medical Leave, and Bereavement Leave. The details of each class may be found in the Merit Personnel Policies and Procedures.
Employee Assistance Program
The Employee Assistance Program is provided at no cost to employees and their immediate family members. Counseling is provided by Southern Behavioral Services, 179 Pierce Avenue, Macon, Georgia 31204 @ 478-742-1464 or www.southernbehavioralservices.com
The pension program for eligible employees is managed by GEBCorp. The Defined Benefit plan is fully funded by the County. There is also an optional 457b Deferred Compensation Program funded by the employee only. The details of both plans may be found in the GEBCorp Retirement Planning Booklet. Participants may register online to access their individual information @ www.gebcorp.com
Life Insurance & Accidental Death and Dismemberment (AD&D)-Dearborn National
The county provides life insurance at no cost to each eligible employee at one time their basic annual earnings (up to $50,000); $5000 for spouse, and $2500 for Child(ren).
Accidental Death and Dismemberment provides for an additional benefit up to the amount of your life benefit if you suffer a covered loss due to an accident
Long-Term Disability-Dearborn National
The county provides long-term disability at no cost for each eligible employee.
Georgia Firefighters Cancer Benefit Program
Butts County provides Cancer Benefit coverage for eligible firefighters at no cost to employees. A summary of benefits may be found by clicking here.
Business Travel Accident Insurance Program
Butts County provides Travel Accident insurance to all active law enforcement officers, all active firefighters to include EMT and EMS personnel, and select administrative staff at no cost to employees. A summary of benefits may be found by clicking here.
Employee benefits are coordinated via MSI Benefits Group, Inc. 770-425-1231, www.msibg.com, to provide Health, Dental, Vision, Life, Disability Insurances, and Health & Dependent Care Flexible Spending Accounts to eligible employees and their families. Employees may log in to view plan information using username: buttscoEE password: Benefits123. A summary of the plans may be found in the MSI Employee Benefits Handbook.
Insurances become effective on the 1st day of the month following 30 calendar days of employment.
Dependents may be added or removed from insurance during the plan year if you experience a Qualifying Event. Qualifying events include birth/adoption/death, marriage/divorce/legal separation, gaining/losing employment, gaining/losing eligibility for benefits, etc. Proper documentation MUST be submitted to the Human Resource Office within 30 days of the qualifying event. If you do not submit the change within the 31 day allowed time, you will not be able to change until the next open enrollment period.
**NOTICE: Open Enrollment is typically May or June of each year. Elections/Changes will become effective July 1st of each year.
Cigna Health Plans
Butts County offers two Cigna health plan options, a POS with HRA Plan, and a POS plan. The plans are open access, which means you are not required to name a primary care physician (PCP) or obtain referrals to visit a specialist physician under either of the plans. The plans offer an out-of-network benefit, however you receive the best value by staying in-network. By electing the POS with HRA plan you will be enrolled in an HRA.
Health Reimbursement Arrangement (HRA) Flexible Spending Account (FSA & DCA)
Our Health Reimbursement Arrangement HRA, FSA, and DCA administrator is Cigna. A separate card will be issued to use for HRA expenses/FSA/DCA.
A Health Reimbursement Arrangement (HRA) is a fund that Butts County establishes, to reimburse you for a portion of your deductible and pharmacy copays.
Your medical claims will be submitted to Cigna automatically. Participants may use their HRA card to cover the costs of pharmacy copays.
Butts County will contribute up to the following amounts to your HRA per calendar year depending on your level of coverage:
Employee Only $2,000 Employee+1 Dependent $2,500 Employee+2 Dependents $3,000
Short Term Disability
Vision Plan-Blue View Vision Network
Colonial Life and Accident
404.508.8484 ext. 112