BUTTS COUNTY BOARD OF COMMISSIONERS
INVITATION TO BID (ITB)

Heavy Equipment Lease
Bid Number: #26-14

Butts County Board of Commissioners
625 West Third Street, Suite 4
Jackson, Georgia 30233

INVITATION TO BID (ITB)
Bid Number: #26-14
Heavy Equipment Lease

The Butts County Board of Commissioners, through the Public Works Department, is soliciting proposals for a five (5) year lease program for multiple pieces of heavy equipment to support county operations, infrastructure maintenance, and service delivery. This procurement is intended to modernize the County’s equipment fleet, improve operational reliability, reduce maintenance downtime, and ensure continuity of service delivery across roadway, drainage, solid waste, and public infrastructure operations.  All equipment must be operational on July 1, 2026.

Bids should be typed or submitted in ink and returned in a sealed envelope marked on the outside with the Bid# and Company Name. Bids will be received until 2:00 p.m. local time on April 7, 2026, at the Butts County Administration Office – Purchasing Department – Suite 4, 625 West Third Street, Jackson, Georgia 30233. Any bid received after this date and time will not be accepted and will be returned unopened. Bids will be publicly opened and read at 2:00 p.m. on April 7, 2026.

There will not be a mandatory pre-bid conference.

Questions regarding proposals should be directed to JoAnna Phillips, Procurement Coordinator, at jphillips@buttscounty.org no later than March 25, 2026, at 2:00 p.m. Any exceptions to the proposal specifications and/or terms and conditions should be addressed during this phase. These requests will be answered in an addendum if such information is necessary so that all potential bidders will have the information. Deadline for first addendum, if required, posted on the Butts County website: https://buttscountyga.com/requests-for-bids-proposals-or-qualifications by 4:00 p.m. March 27, 2026. The posting of additional addenda may be required, and it is the responsibility of the bidder to ensure that they review the County’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included form) with their solicitation. Bidders should not expect to be individually notified by Butts County.

The written bid documents supersede any verbal or written prior communications between the parties. Butts County reserves the right to reject any or all bids, to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Butts County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Thank you for your interest in Butts County!

For the full document: ITB #26-14 HEAVY EQUIPMENT LEASE