These are the topics anticipated for the February 14, 2022 Board of Commissioners Meeting. This information is subject to change depending on the vote to approve the final docket.

SECTION 1: WORKSHOP (5:00 PM) PRESENTING

WS 2022-15 Discussion on Public Hearings and Actions for Meeting Ms. Christy Williams
WS 2022-16 Presentation of Candidates for Board of Elections Mr. Michael Brewer
WS 2022-17 Administrative Fee for Health Department Mr. Michael Brewer
WS 2022-18 Presentation on ARPA Bank Account Ms. Rhonda Blissit
WS 2022-19 Presentation on Updated Purchasing Policy Ms. Rhonda Blissit
WS 2022-20 Presentation of Mutual Aid Agreement with GDCP Mr. Mike Wilson
WS 2022-21 Presentation on Purchase of Tractor & Mower Mr. Kip Washington
WS 2022-22 Presentation on Capital Improvement Plan Mr. Brad Johnson
WS 2022-23 Presentation on Call for LOST Negotiation Mr. Brad Johnson
WS 2022-24 Presentation on Water Authority Legislation Mr. Brad Johnson

SECTION 2: OPENING OF MEETING (6:00 PM) PRESIDING

Call to Order and Welcome Chairman Joe Brown
Invocation and Pledge of Allegiance

SECTION 3: OPENING BUSINESS

☐ 2022-02-028 Adoption of the Docket Chairman Joe Brown
☐ 2022-02-029 Approval of January 2022 Minutes Chairman Joe Brown

SECTION 4: OLD BUSINESS PRESENTATIONS PRESENTING

☐ 2022-01-019 Case 01(01)2022 Rezoning 75 acres from AR to M1 (Wallace Road) Ms. Christy Williams
☐ 2022-01-023 Resolution CR2022-04 on Local Legislation for Water Authority Mr. Brad Johnson

PLANNING & DEVELOPMENT (PUBLIC HEARINGS)
☐ 2022-02-030 Case 02(01)2022 Rezoning 18.14 acres from R-1 to AR (Brownlee Rd) Ms. Christy Williams
☐ 2022-02-031 Case 02(02)2022 Rezoning 35 acres from AR to M1 (Wallace Road) Ms. Christy Williams
☐ 2022-02-032 Case 02(03)2022 Rezoning 3.98 acres from R2 to AR (Hwy 16 East) Ms. Christy Williams
☐ 2022-02-033 Case 02(04)2022 Rezoning 58.54 acres from C2 to M1 (G. Wilder Rd) Ms. Christy Williams
☐ 2022-02-034 Case 02(05)2022 Rezoning 15.96 acres from PR to AR (Barnetts Br) Ms. Christy Williams
☐ 2022-02-035 Case 02(06)2022 Special Use (Barnett’s Bridge Road) Ms. Christy Williams

GOVERNMENTAL AFFAIRS
☐ 2022-02-036 Resolution CR2022-06 Appointment to Board of Elections Mr. Michael Brewer
☐ 2022-02-037 Approval of Administrative Fee for Health Department Mr. Michael Brewer
☐ 2022-02-038 Call for Local Option Sales Tax (LOST) Negotiations Mr. Brad Johnson

PUBLIC SAFETY
☐ 2022-02-039 Approval of Mutual Aid Agreement with GDCP Chief Mike Wilson

TRANSPORTATION & INFRASTRUCTURE
☐ 2022-02-040 Resolution CR2022-07 Purchase Tractor/Mower for Right of Way Cutting. Mr. Kip Washington

BUDGET & FINANCE
☐ 2022-02-041 Request to Establish Separate Account for ARPA Funds Ms. Rhonda Blissit

REPORTS
☐ 2022-02-043A Chief Financial Officer’s Report on Finances & Budget Calendar Ms. Rhonda Blissit
☐ 2022-02-043B Deputy County Manager’s Report on County Operations Mr. Michael Brewer
☐ 2022-02-043C County Manager’s Report on County Activities Mr. Brad Johnson

SECTION 5: CONCLUDING BUSINESS PRESENTING

☐ 2022-02-044 Executive Session for Attorney Update on Litigation Matters Mr. Andrew Welch
☐ 2022-02-045 Attorney Report on Session Mr. Andrew Welch
Adjournment

Butts County Board of Commissioners Procedure for Public Hearings

Policy
Public Hearings are occasionally required to be held before the Board of Commissioners for things such as zoning matters, millage & budget matters, certain ordinance changes and amendments to the County Code. The Board may also choose to hold a public hearing on certain matters that they deem to be of greater than usual public interest to get input and feedback from the public. A public hearing should not be confused with a public meeting, which is a meeting that is open to the public to observe but not directly participate in. In a public hearing, there is direct participation by the members of the public, intended to allow the public to be educated on a particular matter that will be voted on by the Board of Commissioners and to speak publicly of their general agreement or disagreement with that matter or to offer input and suggestions on how a matter may be handled differently. This policy and procedure shall address how public hearings before the Board of Commissioners are handled and are not applicable to public hearings held by other bodies who operate under different rules and procedures.

Procedure
When a public hearing is scheduled to be held by the County, either separately or as part of a regular meeting, the topic of the public hearing shall be clearly stated on the docket and shall also be reflected in any required advertising and posting of the public hearing. For the purposes of this policy, the example of a hearing for zoning purposes will be used.
The Chair shall call the item from the docket as a Public Hearing and state the matter that the public hearing is to cover. He or she shall then either conduct the public hearing or turn it over to staff to conduct the hearing as Presiding Officer. The Presiding Officer shall then explain in general terms what the public hearing is about and the rules governing the conduct of a public hearing. If a presentation is to be part of the public hearing, the person or persons making the presentation will then be afforded the opportunity to present for twenty (20) minutes, exclusive of any time staff may use to present the zoning recommendations, and to allow questions from members of the Board. Following any presentations by staff or other presenters, the public portion of the hearing will then begin.

Those wishing to speak and be heard during a public hearing shall be divided into two classes: those in favor of the matter under consideration and those not in favor it. Each side, those in favor of and those not in favor of, will be given a total of ten (10) minutes to present their arguments or information to the Board. Those wishing to speak in favor of the matter will be allowed to speak first and may speak for an aggregate total of ten minutes. At the conclusion of ten minutes, those wishing to speak against the matter will be allowed an aggregate total of ten minutes.

Because of the time limitations on presenters for either side, it is recommended that speech be limited and brief to allow all who wish to speak the opportunity. If only one person wishes to speak, the full ten minutes will be allotted to that speaker; if two wishes to speak, time will be divided by two; if ten wishes to speak, each person would get one minute and so forth. In situations where multiple persons wish to speak for or against a matter, it is strongly recommended that they elect a spokesperson or a few spokespersons to allow speakers more time. Upon expiration of time, the Chairman will stop all public comment and this the public hearing will be closed. At this point, the Board has the following options:

• To question any presenter or speaker, in order to gain clarity or additional insight.
• To vote in favor of the matter, if it is within their purview to do so.
• To vote against a matter, if it is within their purview to do so and if it is done so for reasons that are legal,
consistent with applicable rules, laws and zoning regulations, if applicable.
• To vote in favor of the matter while imposing certain conditions that must be met.
• To table a decision, if they feel they need more time to study the information that has been provided to them
through the public hearing process or to meet with presenters to get clarity of information or to have time to verify the facts of information presented to them.

At no time during a public hearing shall members of the public speak from the floor or while others are speaking. Those who are recognized by the Chair to speak during the public hearing must come to the podium, state their name and address for the record and then state their case within the time allotted to them. Anyone speaking out of turn or from the floor shall be ruled out of order and subject to removal from the meeting.

Once the board has voted on the matter, up or down, the matter is then concluded.