A RESOLUTION OF THE BOARD OF COMMISSIONERS OF BUTTS COUNTY ON THE ISSUANCE OF PROCLAMATIONS AND CEREMONIAL DOCUMENTS ABSENT BOARD ACTION; TO GRANT THE CHAIRMAN OR VICE CHAIRMAN AUTHORITY TO SIGN IN LIEU OF BOARD ACTION; TO AUTHORIZE THE CHAIRMAN TO SIGN THE RESOLUTION; TO AUTHORIZE THE CLERK OF BUTTS COUNTY TO ATTEST ALL DOCUMENTS; AND FOR OTHER RELATED AND LAWFUL PURPOSES.

WHEREAS, Butts County is a duly created and validly existing political subdivision of the State of Georgia under the Constitution and laws of the state of Georgia; and

WHEREAS, the Butts County Board of Commissioners, the governing body of the County is empowered to issue proclamations and special recognitions in accordance with policies, traditions and community requests, does recognize that occasions arise where the issuance of a proclamation or special recognition becomes necessary due to certain exigencies that occur outside of the normal schedule of Commission meetings and where the timing of said meetings may preclude them from being handled in a timely and expedient manner, and;

WHEREAS, the Commissioner designated as the Chairman, or as Vice Chairman in the absence of the Chairman, is generally authorized by the Board to sign proclamations and special recognitions on behalf of the Board of Commissioners, now, therefore, be it:

RESOLVED, the Commission hereby declares that the foregoing preamble and whereas provisions set forth hereinabove constitute, and shall be considered to be, substantive provisions of this Resolution and are hereby incorporated by reference into this provision, and;

BE IT FURTHER RESOLVED that the Commission, through this Resolution, does hereby exercise its statutory rights as the Governing Authority of Butts County to empower the Chairman of the Board of Commissioners, or the Vice Chairman in the absence of the Chairman, to sign proclamations and special recognitions absent action by the full board when, at the discretion of the issuing County official and with the concurrence of the Chairman, timeliness and scheduling logistics make it necessary to do so, and;

BE IT FURTHER RESOLVED that said special authority granted to the Chairman or Vice Chairman of the Board of Commissioners shall only apply to proclamations and special recognitions which are honorary in nature and which do not bind the County to any course of action, financial obligation or conflicts of interest, and which said action would have normally passed with the consent of the Board in an open meeting otherwise, and;

BE IT FURTHER RESOLVED the Commission, through this Resolution, does hereby designate the Clerk of Butts County as the issuing County official to administrate this process and to issue all associated documents, and;

BE IT FURTHER RESOLVED that the governing authority shall have the right and may exercise, as needed, the powers to rescind this authorization in the future by a simple majority vote of the Board should it be determined to be in the best interests of the County to do so, and;

BE IT FINALLY RESOLVED that the Board authorizes the Chairman of the Board of Commissioners to sign this Resolution on their behalf and authorizes the Clerk of Butts County to attest all signatures and to make this Resolution a part of the Book of Resolutions, Volume 1.

Adopted in open session this 24th Day of June, 2019 and effective immediately.

/s/ Ken Rivers, Chairman

/s/ J. Michael Brewer
Deputy County Administrator
as Clerk of County

Author: Brewer M
Status: Pass

Motion: Douglas, K. of the 4th
Second: Brown, J. of the 3rd
Concur: Rivers K. of the 1st, Henderson, R. of the 2nd, Crumbley, R. of the 5th