SECTION 5311 PUBLIC TRANSPORTATION SERVICE AGREEMENT
FOR OPERATION OF
THREE RIVERS REGIONAL TRANSIT SYSTEM
BETWEEN THE
BOARD OF COMMISSIONERS OF BUTTS COUNTY
AND
THREE RIVERS REGIONAL COMMISSION PREAMBLE
This Agreement is made and entered into this day of
between the Board of Commissioners of BUTTS COUNTY hereinafter referred to collectively as the “COUNTY”; and THREE RIVERS REGIONAL COMMISSION, hereinafter referred to as “TRRC”; and shall terminate on the 30th day of June, 2024, unless terminated earlier under other provisions of this Agreement.
WHEREAS, the Georgia Department of Transportation (GDOT) in cooperation with the Three Rivers Regional Commission has agreed to participate in the operation of a Regional 5311 Public Transportation System; and
WHEREAS, the Georgia Department of Human Services (DHS) has agreed to purchase transportation services from Three Rivers Regional Commission; and
WHEREAS, The COUNTY has agreed to participate in this regional transportation system administered by the Three Rivers Regional Commission; and
NOW, THEREFORE, the parties agree as follows:
ARTICLE I
TERM OF AGREEMENT TERMINATION PROVISIONS AND ATTACHED DOCUMENTS
1. Engagement: The TRRC is retained and engaged by the counties for the purpose of operating a 49 U.S.C. 5311 public transportation program aka the Three Rivers Regional Transit System (the “Program”).
2. Term of Agreement: The term of Agreement shall be from July 1, 2023 through June 30, 2024.
, 2023 by and
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3. Termination of Agreement: The COUNTY and TRRC reserve the right to terminate this Agreement for just cause upon 60 (sixty) days written notice to the other party.
4. Attachments:
Attachment A: Terms of Usage Attachment B: Service Areas and Fares
Attachment C: Georgia Security and Immigration Compliance Act of 2006
ARTICLE II
SCOPE OF WORK COUNTY RESPONSIBILITIES
1. The COUNTY will appropriate funds to operate the Section 5311 Rural Public Transportation Program for the stated contract year.
2. The COUNTY will provide one or more vehicles for use by the TRRC for use in the regional public transit program.
3. The COUNTY understands that the typical useful life of a transit bus is approximately five years. The COUNTY will support TRRC’s 5311 application to GDOT for vehicle replacements including provision of required local match.
TRRC RESPONSIBILITIES
1. The TRRC will manage the day-to-day operation of the Regional 5311 Public Transportation program. At its discretion, TRRC may utilize agency employees or contractors in providing the Regional 5311 Public Transportation program. The TRRC will ensure compliance with local, state, and federal laws and regulations.
2. The TRRC will manage the financial reporting and statistical analysis for the Program, and request the appropriated funds from the COUNTY no more than monthly and no less than once a year.
3. The TRRC shall procure insurance policies for all DOT assigned vehicles including automotive liability, commercial general liability, and excess liability with endorsement to insure contractual liability, broad form property damage, personal injury, personal and advertising liability. The insurance certificates must include the COUNTY listed as additional insured parties. Said insurance must meet the below qualifications or their equivalency:
a. $1,000,000 per occurrence (Each Occurrence Limit – indicates the amount 2

of coverage the contractor has under a liability policy for any one occurrence other than Personal & Advertising injury occurrences.)
b. $3,000,000 aggregate (Aggregate Limit – indicates the amount of coverage (for other than Products/Completed Operations Liability occurrences) the contractor has under a liability policy for the policy period; no matter how many separate losses that may occur.)
ADDITIONAL RESPONSIBILITIES
1. The TRRC shall defend all lawsuits, not related to insurance claims, brought in connection with the Program, or any claim related to the Program. The TRRC agrees to pay in full all costs and expenses incidental thereto; however, the COUNTY may have the right, at its own expense, to participate in the defense of any suit, without relieving TRRC of any obligation.
2. All expenses for the operation of the Program, including without limitation, all wages, salaries, fringe benefits, other employee costs, services, and all maintenance and operation of the vehicles, including without limitation, fuels, lubricants, parts, materials, taxes and the expenses required for the performance of this contract shall be supplied and paid for by TRRC. Payment from the COUNTY to the TRRC for all expenses incurred in fulfilling the intent of this Agreement shall be limited to the fund amount listed in Article IV.
3. TRRC shall operate the Program services in accordance with all laws and regulations, including the guidelines and policies set by GDOT and DHS. TRRC further agrees to maintain appropriate books, records, documents, papers, and other evidence pertaining to public transportation operations for the period of this Agreement and for three years beyond the period of this Agreement and to make such materials available for inspection, upon request by the Authorized Representative or his designee, the COUNTY, GDOT, DHS or their representatives.
4. Service expansions or improvements may be recommended by TRRC to the participating County. It is agreed that the TRRC must have approval and additional funds (if applicable) from the COUNTY before implementation of expansions or improvements.
ARTICLE III
SCOPE OF SERVICES
SERVICES TO BE OFFERED
Services to be offered under this Agreement will be based on response to specific requests (hereinafter “demand response transportation”), within the following parameters:
1. This service (demand response transportation) will be offered only under the terms of 3

this Agreement.
2. Demand response service constitutes service with at least 24-hour advance notice. Any advance notice less than 24-hours should be worked into the regular schedule when feasible. Demand response service is either subscription service (prearranged to meet the repetitive travel needs of riders) or random service (scheduled sporadically by riders).
3. Service is available to public passengers a minimum of 8 (eight) hours a day, Monday through Friday. DHS related services may be available up to 7 (seven) days per week.
4. Passenger constitutes any resident of COUNTY. A normal passenger trip constitutes transporting one passenger one-way between two locations within the service area described in Attachment B.
REVENUE AND EXPENSE REPORTING AND INVOICING
Fare Box Revenue: There is a fare box structure established for the transit system. The fare amount is described in Attachment B. The fare structure shall remain in force until the TRRC has sufficient data to justify a change.
ACCIDENT REPORTING
An initial written accident report will be prepared by TRRC within 24 hours (but no sooner than the next business day) after an accident. This initial accident report shall be emailed to the County with available information including the nature of the accident, the findings as to cause, personal injury sustained, property damage and information, and if a drug and alcohol test was administered. A final written accident report will be provided to the County within two weeks following each accident.
FEDERAL COMPLIANCE
The COUNTY and TRRC hereby agree as a condition of participating in the Section 5311 Rural Transportation Program, that:
1. No persons shall on the grounds of race, color, religion, creed, national origin, sex, age, or handicap be excluded from participation in, or denied the benefits of, or be subject to discrimination under any project, program, or activity for which this recipient receives federal financial assistance from the Federal Transit Act;
2. TRRC shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, and shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, or national origin;
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3. TRRC will conduct any program or operate any facility that receives or benefits from federal financial assistance administered by the Department of Transportation in compliance with all requirements imposed by or pursuant to 49 CFR, Part 27, Non- discrimination on the Basis of Handicap in Federally Assisted Programs and Activities received or benefiting from Federal Financial Assistance.
ARTICLE IV
COMPENSATION
Operating & Program Administration: Vehicle Matching Funds
Total Funding Request:
$10,800 $ 0 $10,800
The COUNTY’s maximum obligation to TRRC for the term of this contract shall not exceed $10,800. Compensation will be requested no more than monthly and no less than once a year.
BUTTS COUNTY
___________________________________________
ATTEST:
Clerk, Board of Commissioners of BUTTS County
By: Chairman, Board of Commissioners
Three Rivers Regional Commission
Executive Director
TRRC Chairman
Witness
Notary Public (Seal)
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ATTACHMENT A
TERMS OF USAGE
An Attachment to the Service Agreement Between The Board of Commissioners of the aforementioned
COUNTY
AND
THREE RIVERS REGIONAL COMMISSION
WHEREAS, the Boards of Commissioners for the aforementioned COUNTY have indicated a desire to contract with THREE RIVERS REGIONAL COMMISSION to provide public transportation services within their county area, located in the Three Rivers region; and
WHEREAS, the aforementioned COUNTY has supplied at least one vehicle for operation of a public transportation system in the Three Rivers region.
THEREFORE, the parties agree to the following, as an Attachment to their Service Agreement as referenced above:
1. THREE RIVERS REGIONAL COMMISSION will have the right to operate and manage vehicles placed by the above named COUNTY into the Three Rivers Regional Transit System, an FTA Section 5311 program.
2. THREE RIVERS REGIONAL COMMISSION will follow all state and federal laws regarding the safe operation of any vehicle placed in the Three Rivers Regional Transit System.
3. THREE RIVERS REGIONAL COMMISSION recognizes that program vehicles are the property of COUNTY, and will treat said property with proper care and attention. Nothing in the “Terms of Usage” shall constrain the County from its rights of ownership and supervision over respective program vehicles.
4. THREE RIVERS REGIONAL COMMISSION acknowledges the following: Should the COUNTY withdraw from the main Service Agreement, program vehicle(s) must be returned to the COUNTY.
This “Terms of Usage” agreement is effective only upon execution of the main agreement between the COUNTY and THREE RIVERS REGIONAL COMMISSION. Termination of the main agreement automatically eliminates any claim the TRRC may have pertaining to rights of operation for said program vehicles.
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NORMAL SERVICE AREAS:
Butts County Service Area:
Carroll County Service Area:
Lamar County Service Area:
Meriwether County Service Area: Meriwether County
Pike County Service Area: Spalding County Service Area: Upson County Service Area: City of Griffin Service Area:
Butts, Lamar, Pike, Spalding, and Upson Counties Butts, Lamar, Pike, Spalding, and Upson Counties Butts, Lamar, Pike, Spalding, and Upson Counties Butts, Lamar, Pike, Spalding, and Upson Counties
FARES:
Carroll County Fare: Butts County Fare: Lamar County Fare:
$3.00 per one-way passenger trip ($1.00 for veterans). $2.00 per one-way passenger trip.
$2.00 per one-way passenger trip.
ATTACHMENT B SERVICE AREAS AND FARES
Butts, Lamar, Pike, Spalding, and Upson Counties Carroll County and the City Limits of Bremen, Georgia. Butts, Lamar, Pike, Spalding, and Upson Counties
Meriwether County Normal Fare: $3.00 per one-way passenger trip.
$10 per one-way passenger trip out of county. Minimum two passengers going to same place at the same time. Locations limited to Columbus, LaGrange, Griffin, Newnan, and Senoia.
Pike County Fare: Spalding County Fare: Upson County Fare: City of Griffin Fare:
$2.00 per one-way passenger trip. $2.00 per one-way passenger trip. $2.00 per one-way passenger trip. $2.00 per one-way passenger trip.

ATTACHMENT C