A RESOLUTION OF THE BOARD OF COMMISIONERS OF BUTTS COUNTY TO ACCEPT BIDS AND AWARD A BID FOR RESURFACING HALLS BRIDGE ROAD UNDER THE LOCAL MAINTENANCE IMPROVEMENT GRANT PROGRAM; TO AUTHORIZE THE CHAIRMAN TO SIGN THE RESOLUTION AND ALL RELATED DOCUMENTS; AND FOR OTHER PURPOSES.

WHEREAS, Butts County is a duly created and validly existing political subdivision of the State of Georgia under the Constitution and laws of the state of Georgia, governed by the Butts County Board of Commissioners, who is the governing authority of the County, elected by the voters of Butts County and vested with fiscal and legislative responsibilities necessary to provide for the managing of the affairs of the County government, as well as the health, safety and welfare of the citizens of Butts County, and;

WHEREAS, the Butts County Board of Commissioners did provide for the solicitation of competitive bids for the resurfacing of Halls Bridge Road under the LMIG program and now desires to accept as primary the bid submitted by CW Matthews, Inc. in the amount of $1,025,456.84 as the most responsive bidder and proceed with awarding this bid under the terms and conditions outlined in the bid documents, and;

WHEREAS, the Butts County Board of Commissioners in the exercise of their sound judgment and discretion, after giving thorough consideration to all implications involved, and keeping in mind the public interest and welfare of the citizen of the County, have determined that authorizing this Resolution would be advantageous to and would best benefit the citizens of the County; it is now, therefore;

RESOLVED BY THE BUTTS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:
1. Approve. The Butts County Board of Commissioners approves the primary and accepted bid from CW Matthews, Inc. for purchase under the terms and conditions outlined in the bid solicitation and as agreed upon in the submitted bid and verified by the Procurement Officer of Butts County.
2. Authorization. The Board of Commissioners hereby authorizes the Chairman to execute the contract through authorized staff and to sign all documents associated with the awarding of the bid, and;
3. Recordation. The County Clerk is hereby directed to record this Resolution, declaration, and certification in the official Book of Resolutions, Volume 2 as referenced in the Minutes of the Board of Commissioners, and;

4. Severability. To the extent that any portion of any related Purchase Agreement, related Contracts and this Resolution is declared to be invalid, unenforceable, or nonbinding, that said invalidation shall not affect the remaining portions of this Resolution.

5. Repeal of Conflicting Provisions. All County resolutions are hereby repealed to the extent that they are in conflict with this Resolution.

6. Effective Date. This Resolution shall take effect immediately.

Adopted in Session this 10th Day of July, 2023

___________________________________
Chairman Keith Douglas

J. Michael Brewer, Deputy County Manager
Sitting as Clerk of the 125th Session