Greetings,

The Butts County Board of Commissioners is soliciting competitive sealed bids from qualified vendors to supply fuel on a contracted basis as indicated herewith, for the period beginning August 1, 2023, to July 31, 2024. Contract may be renewed for up to two (2) additional years. The full bid may be accessed at the following LINK

 

BID: 23-14 Fuel Addendum –(Amended)

Posting Date: 5/9/2023

Addendum # 1 Posting Date: 5/26/2023.

Closing Date: 6/6/2023

 

The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Checklist for Bid Documents in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsiveness. Firms are encouraged to review the contents of this document and to respond accordingly.

Addendum #1: The purpose of this document is to provide answers to vendor questions. Please see Questions and Answers included herein.

1. What are your office hours for bid delivery via FedEx or UPS?

Our office hours are 8am-5pm Monday-Friday (excluding holidays). Closed from 12pm-1pm for lunch.

2. When is the first board meeting after the opening?

June 12, 2023

3. What OPIS city should be used for pricing?

Macon

4. Is there a conference call or zoom opportunity to listen to bid openings?

No

5. Are subcontractors allowed to be utilized for this contract?

No

6. Who is the current vendor?

Walthall Oil Company

7. What is the expected start date for deliveries?

August 1

8. Can you please provide your payment terms (Net 30, 45, 60 etc.)?

Net 30

9. Will bids be considered responsive if electronic signatures are used? (i.e., DocuSign)

No

10. Are MSDS’s only required to be submitted upon award or does that need to be submitted with the proposal?

Proposal

11. Are we to submit a plan of action with bid submission or upon award?

Bid submission

12. Is the renewal option for (2) one-year renewals or for (1) two-year renewal?

Two one – year renewals.

13. How often do they take deliveries of each type of fuel?

Approximately every two weeks

14. Is DEF a needed product?

No

15. Are additives needed?

No

16. What is the average size of the fuel deliveries?

8,000 gallons

17. How big are the tanks for each product?

10,000 gallons

18. Do you anticipate splitting the award?

Depends

19. Are there bonds required for this bid?

No

20. Are there any reporting requirements? If yes, please describe them.

 Electronic invoicing, spec sheets, technical information regarding products