BUTTS COUNTY BOARD OF COMMISSIONERS
123rd Session Covering Calendar Year 2021
2021-2022 Biennium
Minutes of the Board of Commissioners for June 14, 2021

Commissioners:
☐ Ken Rivers, District 1
☐ Robert Henderson, District 2
☐ Joe Brown, District 3, Chairman
☐ Keith Douglas, District 4 Vice Chairman
☐ Russ Crumbley, District 5

Executive Staff:
☐ Brad Johnson, County Manager
☐ J. Michael Brewer, Deputy County Manager
☐ Rhonda Blissit, Chief Financial Officer
☐ Andrew J. Welch, III, County Attorney

Section 1: Workshop
Chairman Joe Brown called the workshop to order at 5:15 PM with all Members seated. Items discussed included:

21. Zoning Matters (3 Items)
22. Renewal of a Transit Agreement with Three Rivers
23. Renewal of State Contracts with DFACS and the Technical College System
24. Discussion of Emergency Expenditures Resolution

Following these discussion items, the workshop was adjourned at 5:48 PM.

Section 2: Opening of Meeting

Chairman Brown opened the May meeting at 6:00 PM. The Invocation and Pledge of Allegiance was conducted.

Item 2021-06-094 Approval of Docket
Mr. Crumbley made a motion to approve the docket, seconded by Mr. Henderson, with unanimous consent.

Item 2021-06-095 Approval of Minutes
Mr. Douglas moved to approve the minutes, seconded by Mr. Henderson, with unanimous consent.

Section 3: New Business Presentations

Public Affairs
Item 2021-06-096 Special Recognitions
The Board heard Special Recognitions from Senator Burt Jones and Representative Clint Crowe for Ralph Wilson and Belinda Thurman; received a special recognition from the Girls 12U Soccer Team and Coaches; and recognized employee Courtney Drake on receiving certification as a Court Clerk. No action was required.

Community and Economic Development
Item 2021-05-092 Old Business: Approval of Text Amendment on Off-Site Parking
This item was carried over from the previous meeting and was now ready for a final vote of approval. Mr. Rivers made a motion to approve the Parking Lot Ordinance, seconded by Mr. Henderson with unanimous consent. The Ordinance will be made a part of the County Ordinances and will be recorded by Zoning Administrator Williams and transmitted to MuniCode by the same.

Item 2021-06-097 Public Hearing: Text Amendment for Group Care/Personal Care Homes
Chairman Brown opened the Public Hearing. No one spoke for or against and the hearing was closed. Mr. Rivers moved to approve, seconded by Mr. Henderson with unanimous consent. The Text Amendment will be recorded by Ms. Williams and transmitted to MuniCode by the same.

Item 2021-06-098 Public Hearing: Text Amendment for Regulations on Campgrounds
Chairman Brown opened the Public Hearing. No one spoke for or against and the hearing was closed. Mr. Rivers moved to approve, seconded by Mr. Henderson with unanimous consent and with the conditions that a 25 foot buffer will included around the sites. The Text Amendment will be recorded by Ms. Williams and transmitted to MuniCode by the same.

Governmental Affairs
Item 2021-06-099 County Resolution CR202114 Establishing Budget Adoption Schedule
Mr. Brewer presented the resolution to the Members requesting they authorize the Chairman to sign the Resolution which sets the schedule of public hearings and adoption for millage and budget for 2021. Mr. Henderson moved to approve, seconded by Mr. Crumbley with unanimous consent. The Resolution shall be recorded in the Book of Resolutions, Volume 1.

Transportation and Infrastructure
Item 2021-06-100 Approval of Contract with Three Rivers on Transit Services
Mr. Rivers moved to executive the contract for provision of Transit Services with the Three Rivers Regional Commission for Fiscal Year 2022, seconded by Mr. Crumbley with consent. The contract shall be on file with the Finance Department.

Public Properties and Facilities
Item 2021-06-101 Approval of Contract Renewal with State of Georgia for DFACS Building
The contract for use of the County building currently housing the Office of Family and Children’s Services on Ernest Biles Drive (Lease) is up for renewal. The State of Georgia has requested a one year only extension as they reevaluate their operation, for the same terms as the previous five year contract. Mr. Henderson moved to accept, seconded by Mr. Douglas with unanimous consent.

Item 2021-06-102 Approval of Contract Renewal with State of Georgia for CDL Range
The contract for use of the CDL Driving Range located on the County-owned Southern Crescent Technical College Campus is up for renewal. Following some discussion, Mr. Douglas moved to renew the leasing agreement, seconded by Mr. Henderson and approved by unanimous consent.

Budget and Fiscal Affairs
Item 2021-06-103 County Resolution CR202115 Approving Emergency Expenditures
County Manager Brad Johnson presented the Resolution which authorizes and ratifies three emergency expenditures, to include a microwave telecommunications transmitter for E-911 to replace a piece of equipment that cannot be repaired if it breaks and to reduce monthly telephone lines between radio circuits; to replace a defective video camera monitoring system in the Jail that has become inoperable and is exposing the County to liability; and the replacement of a tractor that had blown up and could not be repaired used during the critical mowing season ongoing at this time.

Mr. Douglas moved to approve the Resolution, seconded by Mr. Henderson and approved by unanimous consent.

Reports and Information
Item 2021-06-104 Monthly Reports of Information
Reports were given by the Chief Financial Officer, the Deputy County Manager and the County Manager.

Section 4: Concluding Business

Prior to going into Executive Session, Commissioner Crumbley requested that the County Attorney report on whether the County had jurisdiction to investigate potentially fraudulent cases of Federal Relief monies going to individuals claiming to have a business that might not actually have one. Attorney Welch informed Mr. Crumbley that the County did not have jurisdiction to do this.

Item 2021-06-105 Executive Session for Litigation and Personnel
Mr. Douglas moved to enter Executive Session for Litigation and Personnel, seconded by Mr. Crumbley with unanimous consent.

Mr. Johnson reported on a personnel matter to the Members. Following this, Mr. Welch excused himself from the legal portion of the Executive Session (having recused himself) and the board discussed ongoing litigation pertaining to the Tussahaw Reserves LLC et. Al and the proposed rock quarry in the Fincherville area. Mr. Johnson gave an overview of the Executive Session to the public.

Item 2021-06-106 Adjournment Motion
With no Public Comment applied for, Mr. Douglas then moved to adjourn, seconded by Mr. Crumbley with unanimous consent. The meeting was thus adjourned at 6:53 PM.

Ratified this 12th day of July, 2021 in open session

On behalf of the Board of Commissioners
/s/ Joe Brown, Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein and that an Executive Session was entered for purposes stated herein.

/s/ J. Michael Brewer, Deputy County Manager
Sitting as Clerk of the 123rd Session
Butts County Board of Commissioners