Category: Agendas and Minutes

Minutes of the October 9, 2017 Board of Commissioners Meeting (Unapproved)

BUTTS COUNTY BOARD OF COMMISSIONERS MINUTES OF A CALLED MEETING OCTOBER 9, 2017 Present: Joe Brown, District 3, Vice Chairman Russ Crumbley, District 5 Robert Henderson, District 2, Chairman Ken Rivers, District 1 Staff: Steve Layson, Interim County Administrator Chiquita Barkley, Controller & County Clerk Michael Brewer, Government Relations Director Mike O’Quinn, County Attorney MINUTES Chairman Robert Henderson called the meeting to order at 3:00 PM and welcomed all present. He noted that Commissioner Brown would be delayed and that Commissioner Douglas would be unable to attend. He then imposed a recess to await Commissioner Brown’s arrival. At 3:15 PM he ended the recess and asked Commissioner Rivers to give the invocation, followed by the pledge of allegiance. Item 2017-10-171: Executive Session to discuss potential litigation matter Upon a motion by Commissioner Rivers, seconded by Commissioner Crumbley, the board voted to go into Executive Session to discuss a matter of potential litigation. Following the Executive Session, the board reconvened upon a motion by Commissioner Brown and seconded by Commissioner Crumbley. Commissioner Rivers then made a motion to authorize the Chairman and the County Clerk to execute all documents, intergovernmental agreements and related materials concerning the 2017 Service Delivery Strategy with all local government entities, subject to the oversight and concurrence of the County Attorney. This was seconded by Commissioner Crumbley and approved 3-0-1 with Chairman Henderson abstaining due to...

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Minutes of the October 2, 2017 Board of Commissioners Meeting (Unapproved)

BUTTS COUNTY BOARD OF COMMISSIONERS MINUTES OF THE REGULAR MEETING OCTOBER 2, 2017 Present: Joe Brown, District 3, Vice Chairman Russ Crumbley, District 5 Keith Douglas, District 4 Robert Henderson, District 2, Chairman Ken Rivers, District 1 Staff: Chiquita Barkley, Controller & County Clerk Michael Brewer, Government Relations Director Mike O’Quinn, County Attorney MINUTES Chairman Robert Henderson called the meeting to order at 6:00 PM and welcomed all present. He then asked Commissioner Rivers to give the invocation, followed by the pledge of allegiance. Item 2017-10-159: Approval of Docket Upon a motion by Commissioner Rivers, seconded by Commissioner Crumbley, the docket was approved with unanimous consent and no additions or changes. Item 2017-10-160: Approval of September 2017 Minutes Upon a motion by Commissioner Rivers, seconded by Commissioner Crumbley, the board voted to approve the minutes of September 7th and 14th with unanimous consent. Item 2017-10-161: Recognition of Public Safety and Public Works Agencies on TS Irma Response Mr. Brewer read a statement of support and thanks from the County and the Board of Commissioners recognizing all Butts County Public Safety Agencies and the Butts County Public Works Department for their exceptional work during Tropical Storm Irma, which occurred in September. The Board and audience gave all employees present a standing ovation. Item 2017-10-162: Proclamations recognizing City Pharmacy and Jackson Drug Co. Mr. Brewer presented two proclamations to the Board...

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Minutes of the September 14, 2017 Board of Commissioners Meeting (Approved)

BUTTS COUNTY BOARD OF COMMISSIONERS MINUTES OF THE REGULAR MEETING SEPTEMBER 14, 2017 Present: Joe Brown, District 3, Vice Chairman Russ Crumbley, District 5 Keith Douglas, District 4 Robert Henderson, District 2, Chairman Ken Rivers, District 1 Staff: Chiquita Barkley, Controller & County Clerk Michael Brewer, Government Relations Director Mike O’Quinn, County Attorney MINUTES Chairman Robert Henderson called the meeting to order at 5:00 PM and welcomed all present. He then asked Commissioner Crumbley to give the invocation, followed by the pledge of allegiance. Item 2017-09-152: Approval of Docket Upon a motion by Commissioner Douglas, seconded by Commissioner Brown, the docket was approved with unanimous consent and no additions or changes. Item 2017-09-153: Approval of August 2017 Minutes Upon a motion by Commissioner Brown, seconded by Commissioner Douglas, the board voted to approve the minutes of August 14th, 21st and 28th with unanimous consent. Item 2017-09-154: Presentation of Service Delivery Strategy Documents Mr. O’Quinn presented each commissioner and staff member with a binder compiled by Attorney Buddy Welch of Smith, Welch, Webb and White that included all of the agreements between the three cities and the county for submission to the Department of Community Affairs on Service Delivery Strategy. Mr. O’Quinn stated that these documents would need to be reviewed carefully by the commissioners, as well as the county department heads that had jurisdiction over the various areas of...

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Minutes of the September 7, 2017 Board of Commissioners Meeting (Approved)

BUTTS COUNTY BOARD OF COMMISSIONERS MINUTES OF A SPECIAL CALLED MEETING SEPTEMBER 7, 2017 Present: Joe Brown, District 3 (Telephone, then in person) Russ Crumbley, District 5 Keith Douglas, District 4 Robert Henderson, District 2 Ken Rivers, District 1 Staff: Chiquita Barkley, Controller Michael Brewer, Government Relations Director Guests: Steve Layson Dave Wills, ACCG Government Relations Manager MINUTES Chairman Robert Henderson called the meeting to order at 5:00 PM and welcomed all present. He then asked Commissioner Douglas to give the invocation, followed by the pledge of allegiance. Item 2017-09-149: Approval of Docket Upon a motion by Commissioner Crumbley, seconded by Commissioner Douglas, the docket was approved with unanimous consent and no additions or changes. Item 2017-09-150: Executive Session: Personnel Upon a motion by Commissioner Rivers, seconded by Commissioner Douglas, the board voted to go into Executive Session to discuss a personnel matter. Invited into Executive Session were Dave Wills and Steve Layson. Later, Commissioner Douglas moved to reconvene, seconded by Commissioner Brown. Both motions were unanimously approved. Commissioner Brown joined by telephone until his arrival. Item 2017-09-151: Summary of Executive Session and Adjournment Mr. Brewer stated that the Board met to discuss a personnel matter with no action to be taken. Mr. Brewer also notified the media and public that the September 11th meeting would be postponed to September 14th, 2017 at 5PM due to anticipated bad weather....

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Minutes of the August 21, 2017 Board of Commissioner’s Meeting (Approved)

Present: Joe Brown, District 3 Russ Crumbley, District 5 Keith Douglas, District 4 Robert Henderson, District 2 Ken Rivers, District 1 Staff: Michael Brewer, Government Relations Director Chiquita Barkley, Controller Keith Moffett, County Administrator Michael O’Quinn, County Attorney MINUTES Chairman Robert Henderson called the meeting to order at 6:00 PM and welcomed all present. He then asked Commissioner Douglas to give the invocation, followed by the pledge of allegiance. Item 2017-08-142: Approval of Docket Upon a motion by Commissioner Crumbley, seconded by Commissioner Brown, the docket was approved with unanimous consent and no additions or changes. Item 2017-08-143: Executive Session: Personnel Upon a motion by Commissioner Rivers, seconded by Commissioner Douglas, the board voted to go into Executive Session to discuss a personnel matter. Later, Commissioner Douglas moved to reconvene, seconded by Commissioner Crumbley. Both motions were unanimously approved. Item 2017-08-144: Summary of Executive Session and Commissioner Action Mr. O’Quinn read the following statement, which is included as part of the minutes: The Butts County Board of Commissioners and Dr. Keith Moffett jointly announce today that Dr. Moffett has resigned from his position as County Administrator, effective August 22, 2017. Dr. Moffett has decided to resign in order to advance his career. The Board of Commissioners accepts Dr. Moffett’s resignation and wishes him the best. Dr. Moffett states that he enjoyed his work with Butts County and the people...

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Minutes of the August 14, 2017 Board of Commissioners Meeting (Approved)

Present: Joe Brown, District 3 Russ Crumbley, District 5 Keith Douglas, District 4 Robert Henderson, District 2 Ken Rivers, District 1 Staff: Michael Brewer, Government Relations Director Chiquita Barkley, Controller Keith Moffett, County Administrator Michael O’Quinn, County Attorney MINUTES Prior to the start of the August 14, 2017 meeting, a workshop was held beginning at 5:30 PM for the board to hear a presentation by Mark Torre of Enterprise Fleet Leasing on a proposal for the County to enter into a program whereby they would lease future county vehicles with the ultimate goal of replacing the entire fleet of vehicles within a five year period. Following the workshop, Chairman Robert Henderson called the regular meeting to order at 6:00 PM and welcomed all present. He then asked Commissioner Rivers to give the invocation, followed by the pledge of allegiance. Item 2017-08-130: Approval of Docket Upon a motion by Commissioner Rivers, seconded by Commissioner Douglas, the docket was approved with unanimous consent and no additions or changes. Item 2017-08-131: Approval of the July Minutes Upon a motion by Commissioner Douglas, seconded by Commissioner Brown, the minutes were approved with unanimous consent. Item 2017-08-132: Approval of Addendum to the June 12, 2017 Upon a motion by Commissioner Rivers, seconded by Commissioner Douglas, the board voted to amend the previously adopted minutes of the Board of Commissioners meeting dated June 12, 2017....

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Minutes of the July 27, 2017 Board of Commissioners Meeting (Approved)

BUTTS COUNTY BOARD OF COMMISSIONERS MINUTES OF A CALLED MEETING JULY 27, 2017 Present: Joe Brown, District 3 Russ Crumbley, District 5 Keith Douglas, District 4 Robert Henderson, District 2 Ken Rivers, District 1 Staff: Michael Brewer, Government Relations Director Chiquita Barkley, Controller Keith Moffett, County Administrator Michael O’Quinn, County Attorney MINUTES Chairman Robert Henderson called the July 27, 2017 special called meeting to order at 8:00 AM and welcomed all present. He then asked Commissioner Rivers to give the invocation, followed by the pledge of allegiance. Item 2017-07-127: Approval of Docket Upon a motion by Commissioner Douglas, seconded by Commissioner Rivers, the docket was approved with unanimous consent. Item 2017-07-128: Approval of the FY 2018 Budget. Dr. Moffett informed the Commissioners that the purpose of this meeting was to adopt the Fiscal Year 2018 budget again, due to a concern raised by the County Attorney about the schedule of meetings and advertising. The question had been raised as to whether the previous adoption of the budget, held on June 29th, was properly advertised in print media as well as online. It was the opinion stated by the County Attorney at that time that he felt we had made every reasonable effort to advertise and notify the public properly of this meeting but that out of an abundance of caution, he recommended that we run an additional advertisement, wait...

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