BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF THE BOARD FOR DECEMBER 10, 2018
Present:
Joe Brown, District 3
Russ Crumbley, District 5, Chairman
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

Section 1: Workshop

Chairman Crumbley brought the December 10, 2018 workshop to order at 4:30 PM. The commissioners then heard presentations on the following items:

– Members of Garbutt Construction Company and Lord Aeck Sargent Architecture were present to give an update on the Historic Courthouse Restoration Project, as well as for discussion locating the Visitors Center, Chamber of Commerce and Development Authority in the restored Courthouse at a future date.

– Mr. Steve Layson and Ms. Ellen Glidewell gave an update on the bid process and recommendations for the renewal of the Worker’s Compensation Insurance policy and related policies from J.P. Capital and Insurance.

– Mr. Layson updated the board on the prepared Intergovernmental Agreement with the Industrial Development Authority and heard from IDA Chairman Bryan Bush and Executive Director Bob White.

– Mr. Layson discussed the proposed resolution for the Board that would extend healthcare benefits to any employee electing to take them with if they retired from the County, to be effective January 1, 2019.

The workshop adjourned at 5:50 PM.

Section 2: Called Meeting Preliminaries

Chairman Crumbley called the Regular Meeting to order at 6:00 PM and asked Commissioner Robert Henderson to deliver the invocation and lead the pledge of allegiance.

Item 2018-12-218 Adoption of the Docket
Upon a motion by Mr. Rivers, seconded by Mr. Douglas, the docket was approved with unanimous consent, 5-0.

Item 2018-12-219: Approval of November Minutes
Upon a motion by Mr. Brown, seconded by Mr. Douglas, the Board unanimously approved the minutes of November 19th, 5-0.

Section 3: Old Business

Item 2018-11-213: Second Reading on Amendment to the Truck Ordinance
The next item was a second reading on an amendment to the truck coordinates to clarify certain language in it. Following the second reading, Mr. Rivers moved to approve the amendment, seconded by Mr. Brown with unanimous consent, 5-0.

Section 4: New Business, Resolutions and Reports

Item 2018-12-222: Executive Session
Mr. Rivers moved to enter into an Executive Session for Personnel and Pending Litigation, seconded by Mr. Brown with unanimous consent. The Board adjourned to Executive Session. Members of the Industrial Development Authority were invited in to discuss a potential litigation matter; after which they were excused. The regular meeting later reconvened upon a motion by Mr. Brown and seconded by Mr. Henderson with unanimous consent. Mr. O’Quinn gave an update on a potential litigation matter and a personnel matter.

Item 2018-223: End of Year Board Appointments

Mr. Brewer read appointments up for renewal or new appointments to fill open seats on various County Boards, to include the Three Rivers Regional Commission, The Industrial Development Authority, Development Authority, Board of Zoning Appeals and the Transportation Board. The following motions were made and passed:

Mr. Rivers nominated Terry Nolan to serve on the Three Rivers Regional Commissioners, seconded by Mr. Brown with no further nominations. The motion passed with unanimous consent, 5-0.

For the three seats on the Industrial Development Authority (5 member board) the following nominations were made:

John Harkness, nominated by Mr. Brown and seconded by Mr. Crumbley
Roger McDaniel, nominated by Mr. Douglas and seconded by Mr. Henderson
Bryan Bush and Arthur White, for reappointed, nominated by Mr. Rivers, seconded by Mr. Douglas

For John Harkness, to fill the remainder of the term left by vacating board member Bart White, the board approved the candidate by a vote of 3-2, with Mr. Henderson and Mr. Douglas in dissent and Mr. Crumbley, Mr. Brown and Mr. Rivers in favor.

For Roger McDaniel, the board voted against the candidate by a vote of 2-3, with Mr. Brown, Mr. Crumbley and Mr. Rivers opposed and Mr. Douglas and Mr. Henderson in favor of appointment. Motion defeated.

For Bryan Bush, the board voted to reappoint unanimously.
For Arthur White, the board voted to reappoint unanimously.

For the five seats on the Development Authority (7 member board) the following nominations were made:

John Harkness, nominated by Mr. Brown and seconded by Mr. Rivers
Clint Crowe, nominated by Mr. Rivers and seconded by Mr. Crumbley
Roger McDaniel, nominated by Mr. Henderson and seconded by Mr. Douglas
Bryan Bush and Arthur White, for reappointed, nominated by Mr. Rivers, seconded by Mr. Brown

For John Harkness, to fill the remainder of the term left by vacating board member Bart White, the board approved the candidate by a vote of 5-0, unanimous consent.

For Clint Crowe, the board voted in favor of the candidate by a vote of 4-1, with Mr. Douglas opposed and Mr. Brown, Mr. Crumbley, Mr. Henderson and Mr. Rivers in favor of.

For Roger McDaniel, the board voted against the candidate by a vote of 3-2, with Mr. Brown and Mr. Crumbley opposed, and Mr. Rivers, Mr. Douglas and Mr. Henderson in favor of appointment. Motion passed.

For Bryan Bush, the board voted to reappoint unanimously.
For Arthur White, the board voted to reappoint unanimously.

For the two seats on the Board of Zoning Appeals, the following nominations for reappointments were made:

Kim Freshwater, nominated by Mr. Brown and seconded by Mr. Rivers. The board then voted unanimously to reappoint her, 5-0.

James Lamb, nominated by Mr. Rivers and seconded by Mr. Douglas. The board then voted unanimously to reappoint him, 5-0.

For the two seats on the Butts County Transportation board, the following nominations for reappointment were made:

John Fisher, nominated by Mr. Brown and seconded by Mr. Rivers. The board then reappointed him with unanimous consent.

Mr. Douglas then nominated Bobby Elrod for the vacant seat on the Transportation Board, to fill the remainder of the term, seconded by Mr. Rivers. The board then appointed him with unanimous consent.

The appointments were then placed under CR201820 Resolution for Appointments. The signed resolution is under Tab R, Minute Book Z.

Item 2018-12-224: Approval of Worker’s Compensation Contract Renewal
Upon a motion by Mr. Douglas, seconded by Mr. Brown, the board voted 4-0 to approve the renewal contract with KeyRisk/JPCapitol Insurance, with Mr. Crumbley abstaining due to being related to a member of the firm under contract.

Item 2018-12-225: Approval of Intergovernmental Agreement with the Development Authority
Upon a motion by Mr. Douglas, seconded by Mr. Rivers, the board voted with unanimous consent to approve the new intergovernmental agreement with the Butts County Development Authority.

Item 2018-12-226: Resolution on Retiree Health Benefit
County Clerk Michael Brewer read a resolution that will extend health care benefits to retiring employees who elect to take insurance coverage after January 1, 2019. Upon a motion by Mr. Rivers, seconded by Mr. Brown, the board voted unanimously to approve the resolution, 5-0. The signed resolution is under Tab R, Minute Book Z.

Item 2018-12-227: Resolution Adopting the 2019 Holiday Calendar and Regular Meeting Dates
County Clerk Michael Brewer presented a resolution outlining all holidays and regular meeting dates for calendar year 2019 and for other purposes. Mr. Douglas moved to approve the resolution, seconded by Mr. Rivers with unanimous consent, 5–0. The signed resolution is under Tab R, Minute Book Z.

Item 2018-12-228: Resolution Assigning Space in Historic Butts County Courthouse
County Clerk Michael Brewer presented a resolution to allocate and assign office space within the Historic Butts County Courthouse and for other purposes. Mr. Rivers moved to approve the resolution, seconded by Mr. Brown with unanimous consent, 5–0. The signed resolution is under Tab R, Minute Book Z.

Item 2018-12-229: Employee Holiday Recognition
Under this item, Mr. Rivers motioned to give all county employees an additional holiday, said holiday to be New Year’s Eve. This was seconded by Mr. Douglas and approved with unanimous consent, 5-0

Item 2019-12-230: Fiscal Year 2018 Budget Amendments
County Finance Officer Rhonda Blissit requested that the board approve several auditor budget adjustments recommended to close out the previous fiscal year. The adjustments are included in the minutes as follows:

Budget Amendment Request

Increase Decrease
Board of Commissioner
Elected Officials
100-1-1100-51-1005 $7,229.93

Towaliga Judicial Circuit
Official/Administrative
100-2-2100-52-1220 $57,553.35

Magistrate Court
Salaried
100-2-2400-51-1010 $3,062.38

Sheriff
Salaried
100-3-3300-51-1010 $39,813.34

Jail
Prisoner Meals
100-3-3326-53-1300 $121,211.02

Emergency Services
Salaried
100-3-3500-51-1010 $161,294.24

Water Authority Fuel
Gasoline
100-7-7120-53-1270 $2,656.21

USDA Employee
USDA Salary
100-7-7130-51-1030 $2,616.14

Health Department Fuel
Gasoline
100-7-7160-53-1270 $31,102.91

Industrial Development
Ind. Development Auth.
100-7-7500-57-2020 $71,156.10

Alcohol Excise Tax
100-31-4200 $2,288.25

Public Defender Fees Revenue
100-31-1400 $5,364.93

LOST Tax Revenue
100-31-3100 $83,386.54

FLPA Revenue
100-31-1390 $120,298.06

Utility Tax Revenue
100-31-1110 $268,686.47

Motor Vehicle TAVT Revenue
100-31-1315 $32,274.49

Misc. Funds
225-38-1000 $2,968.39

Dare Officer Salary
225-0-0000-51-1010 $26,836.39

Mr. Brown moved to approve the budget amendments, seconded by Mr. Douglas with unanimous consent.

Item 2018-12-231: Staff Reports
Ms. Blissit gave the financial report. Mr. Layson gave the County Administrator Report and noted that in the recent bid for Health Insurance Brokers, that only one company had submitted an RFQ. Mr. Rivers motioned that the RFQ go back out again to hopefully gain more interested submitters, seconded by Mr. Douglas with unanimous consent.

Item 2018-12-232: Adjournment Motion
Upon a motion by Mr. Douglas, seconded by Mr. Brown, the board adjourned the meeting with unanimous consent.

To Be Ratified the 14th Day of January, 2019.

___________________________________________
On behalf of the Board of Commissioners
Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein.

J. Michael Brewer, Clerk of Butts County Georgia