BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF THE BOARD FOR NOVEMBER 19, 2018
Present:
Joe Brown, District 3
Russ Crumbley, District 5, Chairman
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

Section 1: Workshop

Chairman Crumbley brought the November 19, 2018 workshop to order at 4:00 PM. The commissioners then heard presentations on the following items:

– Members of CT Darnell Construction and CPL Architecture were present to give an updatge on the judicial annex design project for the commission to consider.

– Mr. Bill Jones gave a presentation on the need for a transit bypass around Jackson. Following discussion, the board agreed to move forward with a resolution of support to be approved at the subsequent meeting.

– Christy Lawson gave an update on the Short Term Work Program and Capital Improvement Element of the Comprehensive Plan.

– Kip Washington discussed the latest lease with Caterpillar for 2018.

The workshop adjourned at 5:40 PM.

Section 2: Called Meeting Preliminaries

Chairman Crumbley called the Regular Meeting to order at 6:00 PM and asked former Commissioner Fred Head to deliver the invocation and lead the pledge of allegiance.

Item 2018-11-203 Adoption of the Docket
Upon a motion by Mr. Henderson, seconded by Mr. Douglas, the docket was approved with unanimous consent.

Item 2018-11-204: Approval of October Minutes
Upon a motion by Mr. Douglas, seconded by Mr. Rivers, the Board unanimously approved the minutes of October 1 and October 15.

Item 2018-11-205: Recognition of Boys 7U Football Champions
Kevin Patterson of Leisure Services presented the championship team to the Board for recognition.

Section 3: New Business

Item 2018-11-206: Resolution for a Transportation Bypass
Mr. Brewer read a resolution of the board of commissioners calling for the creation of a southern bypass, whereby it was then adopted upon a motion by Mr. Henderson, second by Mr. Brown with unanimous consent. Resolution CR201819 is filed under Tab R of Minute Book Z.

Item 2018-11-207: Public Hearing to Approve Transmittal of Short Term Work Program
The public hearing was held; one citizen spoke in opposition. The public hearing was closed and transmittal approved upon a motion by Mr. Brown, second by Mr. Rivers with unanimous consent.
Item 2018-11-208: Public Hearing to Approve Transmittal of Capital Improvement Element.
Mr. O’Quinn held a public hearing to approve the transmittal of the STWP to DCA for approval. One citizen spoke in opposition, then the public hearing was closed. Mr. Rivers moved to approve, seconded by Mr. Douglas with unanimous consent.

Item 2018-11-209: Ratification of County Administrator Action on LMIG Program
Mr. Layson requested that the board ratify the 2019 LMIG paving contract, and recommends the low bid of $807,572.75 to Georgia Asphalt, Inc. Mr. Douglas moved to approve, seconded by Mr. Rivers with unanimous consent.

Item 2018-11-210: Approval of Lease with Caterpillar for Public Works Equipment
Mr. Layson presented the annual lease with Caterpillar for the lease of various public works equipment and requested the board to approve the lease agreement, pending approval by the county attorney. Mr. Rivers moved to approve as stated, seconded by Mr. Douglas and approved 4-1 with Mr. Henderson in dissent. A copy of the lease agreement is on file with the finance department.

Item 2018-11-211: Approval of Addendum to Purchasing Policy
Mr. Layson presented a new policy addendum for inclusion in the purchasing policy whereby the county would no longer reimburse any employee or agent of the county for sales tax who uses a personal credit card to purchase county goods and services. Mr. Douglas moved to approve, seconded by Mr. Rivers with unanimous consent.

Item 2018-11-212: Report by the Sheriff’s Office on County Line Road
Captain Bruce Knight of the Sheriffs office gave a report on County Line Road following a concentrated patrol effort spanning 24 days. 340 cars resulted in 16 traffic violations, but there was not an overly concentrated traffic problem noted. On average 15 cars per our use the road. Chairman Crumbley then exercised personal privilege to move a number of citizens who had signed up for public comment on this particular road to be allowed to speak at this time. The board will continue to study issues concerning this road.

Item 2018-11-213: First Reading on Amendment to the Truck Ordinance
The next item was a first reading on an amendment to the truck coordinates to clarify certain language in it. The clarification include that a local record company that has filed for a business license in Henry County would not be allowed to use County Line Road as an access point for their business because our ordinance disallows this. The current ordinance will make it clear that this road cannot be used for this business to enter or leave their property using any large trucks. The ordinance clearly states that a large truck is permitted on the county road only if their trip begins or ends on said county road.

Item 2018-11-214: Staff Reports
County CFO Rhonda Blissit reported that the tax anticipation note will be paid by the end of the month and that the county will be purchasing two certificates of deposit. At 33% of the year completed, the county has collected 45% of the budget and has expended 32%.

Government Relations Director Michael Brewer gave a report on a number of seats coming up for appointments or reappointments on various County boards and committees and that these will be presented at the December board meeting for approval.

County Administrator Steve Layson gave the County Administrator report on routine business matters, including updates on Riley Road, holiday closings, updates on buildings and other roads. He noted that $144,000 has been spent today on Riley Road in preparation for paving.

Section 4: Special Business and Public Comments

Item 2018-11-215: Executive Session
Mr. Douglas moved to enter into an Executive Session for Personnel and Real Estate, seconded by Mr. Brown with unanimous consent. The Board adjourned to Executive Session. The meeting later reconvened upon a motion by Mr. Douglas and seconded by Mr. Brown with unanimous consent. Mr. O’Quinn gave an update on a personnel matter and a matter concerning real estate.

Item 2018-11-216: Public Comment
Earlier in the meeting, several subjects who had signed up for public comment were allowed to speak because the subject they were here to discuss was brought up as an agenda item. Mr. Thomas Vaughn now came before the board under public comment to speak about County Road 65, which is also known as Henderson Mill Road. He requested that this road be reopened by the county. Mr. Vaughn contends that the road has never been officially closed by the county, although it has been abandoned. The board advised that they would take it under advisement.

Item 2018-11-217: Adjournment Motion
Upon a motion by Mr. Brown, seconded by Mr. Douglas, the board adjourned the meeting with unanimous consent.

Ratified this 10th Day of December, 2018

/S/ Russ Crumbley
On behalf of the Board of Commissioners
Chairman Russ Crumbley

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein.

/S/ J. Michael Brewer, Clerk of Butts County Georgia