BUTTS COUNTY BOARD OF COMMISSIONERS
122nd Session Covering Calendar Year 2020
Minutes of the Board of Commissioners for 8 June 2020

Commissioners:
☐ Ken Rivers, District 1, Chairman
☐ Keith Douglas, District 4 Vice Chairman
☐ Robert Henderson, District 2
☐ Joe Brown, District 3
☐ Russ Crumbley, District 5

Staff:
☐ Steve Layson, County Administrator
☐ Michael Brewer, Deputy County Administrator
☐ Ben Vaughn, County Attorney

Section 1: Workshop Meeting
Chairman Ken Rivers called the June 8, 2020 workshop to order at 5:30 PM in the Administration Building Breakroom due to the Election Office using the Auditorium. The items for discussion included a discussion on property belonging to Zip Hinton located at Highway 42 and Bunch Road. A Development Agreement is in the process of being worked out. Discussion ensued between Attorney Tim Haley and the Board with several comments posed by the Commissioners. Work will continue on the Development Agreement.

The next item on the workshop was a discussion on a contract with Charles Abbot & Associates to provide a number of services normally provided by Planning and Development. Due to shortages and needs by the County, outsourcing of many of these functions would be handled by Abbot & Associates. With no further business, the workshop adjourned at 5:58 PM.

Section 2: Welcome and Recognitions, Opening of Meeting
Chairman Rivers called the Regular meeting to order and gave instructions to the public about social distancing during Board of Commissioner’s meetings. Following the Invocation by Mr. Douglas, the pledge of allegiance was held.

Item 2020-06-060 Adoption of Docket
With one removed item, Mr. Henderson moved to adopt, seconded by Mr. Crumbley with unanimous consent.

Item 2020-06-061 Approval of Minutes
Chairman Rivers called for the minutes of the May meetings to be approved. Mr. Brown moved to adopt, seconded by Mr. Henderson with unanimous consent.

Item 2020-06-062 Proclamation for Amateur Radio Week
Deputy County Administrator Michael Brewer presented a proclamation declaring Amateur Radio Week in Butts County be held June 22-28. Mr. Crumbley moved to approve, seconded by Mr. Brown with unanimous consent.

Item 2020-06-063 Proclamation Honoring Deputy Sheriff Garrett Vick
Chairman Rivers requested the Board approve a proclamation commending Deputy Sheriff Garrett Vick, whose actions last week saved the life of a Jackson Police Officer. Mr. Crumbley moves to approve, seconded by Mr. Henderson with unanimous consent. The proclamation will be presented later in the week to Deputy Vick by Chairman Rivers.

Item 2020-06-064 Zoning Case 04(01)2020 Special Use Request
A public hearing was convened for a Special Use Request under zoning case 04(01)2020 by David Whitaker, petitioner. Chairman Rivers called the public hearing to convene and invited speakers wishing to be heard. This special use would be for a 149 foot tall Verizon Wireless tower and would also seek a waiver of the landscape buffer due to the remote location of the tower. With no one wishing to speak for or against, the public hearing was closed. Mr. Crumbley moved to approve, seconded by Mr. Henderson with unanimous consent.
Item 2020-06-065 Zoning Case 05(01)2020 Modification of a Site Plan
A public hearing was convened for Modification of a Site Plan under zoning case 05(01)2020 by Bill Jones, to modify development plans previously approved at Hwy 16 and I-75. Chairman Rivers called the hearing and invited speakers. State Senator Burt Jones spoke in favor and no one spoke against. The change would remove a hotel and truck service center from the project and replace that with an expansion of the pre-approved car dealership. The public hearing was then closed. Mr. Brown thanked the Jones family for their work on this project. Mr. Brown moved to accept, seconded by Mr. Henderson with Mr. Crumbley abstaining due to a family relationship. Passed 4-0-1

Item 2020-06-066 Zoning Case 05(02)2020 Text Amendment to the Zoning Ordinance
A public hearing was convened for a Text Amendment to the Zoning Ordinance under case 05(02)2020 by David Whitaker to allow for the construction of a concrete plant at 16 & I-75. County Zoning Attorney Brandon Bowen spoke about the potential development, which would put a concrete batching plant in the area of Highway 16 and 75. The Chair then opened a public hearing. No one spoke in favor of or against the project and the hearing was closed. Mr. Brown moved to approve, seconded by Mr. Henderson with unanimous consent.

Item 2020-06-067 Zoning Case 05(03)2020 Rezoning from C2 to M1
A public hearing was convened for a Rezoning from C2 to M1 under case 05(03)2020 by David Whitaker to provide zoning for the construction of a concrete plant at 16 & I-75. Chairman Rivers has called the hearing and invited speakers. No one spoke in favor of or against. With the closure of the public hearing, Mr. Brown moved to approve, seconded by Mr. Henderson with unanimous consent.

Item 2020-06-0068 Resolution CR202009 Fixing Midyear Appointments
Under Governmental Affairs, Item 68, Mr. Brewer presented Resolution CR202009 “Fixing Appointments to Authorities, Boards and Commissions”. Upon a motion by Mr. Crumbley and seconded by Mr. Henderson, the Resolution was approved without objection. Reappointed to Boards were Susanne Earnhart (DFACS Board); Walter Mayfield (Zoning Board); Alton Stewart (Zoning Appeals); Lanier Burford (Construction Board of Appeals); Justin Phillips (Construction Board of Appeals); Vacant: Transportation Board. The resolution is attached to and made a part of the Book of Resolutions, Volume 1.

Item 2020-06-0069 Report on Appropriations and Revenues
CFO Blissit reported that with 92% of the budget year complete, that 101% of anticipated revenue has been received and 89% of the budget has been expended. This is an outstanding result.

Item 2020-06-070 Fees for Fire Marshal Inspections
The Board heard a request from Deputy Chief Glen Goens to adjust County Fire Inspections Fees, which have not been adjusted since 2004. Upon a motion by Mr. Henderson to approve the new fee structure and seconded by Mr. Crumbley, the motion passes unanimously.

Item 2020-06-071 Approval of Contract for Planning and Zoning Services (Abbot & Assoc)
The next item was the approval of a contract with Charles Abbott and Associates for Zoning and Planning services for “AS NEEDED” services. Upon a motion by Mr. Brown and seconded by Mr. Crumbley, the contract was approved with unanimous consent.

Item 2020-06-072 Approval of Contract with Central Georgia EMC
The next item was an approval of a lease agreement with Central Georgia EMC for use of their new annex facility as a temporary courthouse while construction is going on at the Administration Building. This relocation would remain in place until the new court wing is finished. The board expressed their appreciation to Central Georgia EMC for their willingness to work with the County on a matter of importance and in the formation of solid public/private partnership that will benefit their customers and our citizens.

Item 2020-06-073 County Administrator’s Report
The next item was the County Administrator’s report. Mr. Layson reports that;
• The new east wing expansion should be complete and ready to occupy in August. At that point, portions of the west wing will be reconfigured for the Courts.
• A food bank drive thru will be held at Daughtry Park.
• The annual agreement for Three Rivers Regional Commission transportation services is up for renewal with no changes.

Item 2020-06-074 Executive Session
Upon a motion by Mr. Crumbley and seconded by Mr. Brown, the board entered Executive Session for Personnel and Litigation. Mr. Henderson later made a motion to reconvene the regular meeting, seconded by Mr. Crumbley with unanimous consent. Regular session reconvened.

Item 2020-06-075 Adjournment

Following a summary by Mr. Vaughn, Mr. Brown moved to adjourn, seconded by Mr. Henderson with unanimous consent. Meeting adjourned.

Ratified this 13th Day of July, 2020

___________________________________________
On behalf of the Board of Commissioners
Ken Rivers, Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein. I also attest that the Board did enter an Executive Session for the purposes outlined herein, as allowed by Georgia Law.

J. Michael Brewer, Deputy County Administrator
Clerk of the 122nd Session