BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF THE BOARD FOR MAY 13, 2019

Roll Call:
Ken Rivers, District 1, Present
Robert Henderson, District 2, Present
Joe Brown, District 3, Present
Keith Douglas, District 4, Present
Russ Crumbley, District 5, Present

Staff:
Steve Layson, County Administrator
Michael Brewer, Deputy County Administrator
Rhonda Blissit, Chief Financial Officer
Ben Vaughn, County Attorney

Section 1: Workshop
Chairman Rivers brought the May 13, 2019 workshop to order at 5:00 PM. He noted that the first presenter, Reverend Charlie Barlow, was not present to give an update on the Henderson Campus Project and the Board would therefore proceed to the next topic. The commissioners then heard presentations on the following items.

Chief Appraiser Lindsay Menezes gave the Board information on how the recent reassessments of properties in Butts County was done and why it was necessary to do, that reason primarily being that the Fair Market Value had increased significantly and that Butts County was about to drop below the ratio required by the State of Georgia.

An update by the Georgia Department of Transportation and the Butts County Transportation Board was given. The GDOT representative briefed the board on various intersection improvement projects that GDOT has programmed and which will be let at various times within the next three-year period. The Board then discussed with all present a Transportation SPLOST, needs and what such a SPLOST could be used for in Butts County.

During the workshop, Chairman Rivers admonished spectator David Massey on two separate occasions for interrupting proceedings with verbal interjections into the meeting process and warned that if any further outbursts occurred, he would ask Captain Garrison of the Sheriff’s Office to remove him from the meeting.

The workshop adjourned at 5:50 PM. The Regular Meeting was called to order at 6:00 PM by Chairman Rivers and Reverend Jeremiah Hosford was asked to give the invocation and lead the pledge.

Section 2: Regular Session: Preliminaries and Recognitions

Item 2019-05-087: Adoption of the Docket with Addendums
Motion to Adopt: Mr. Brown
Second to Motion: Mr. Douglas
Amendments: None
Status: Passage with unanimous consent, 5-0.

Item 2019-05-088: Approval of April 8th and April 18th Minutes
Motion to Approve: Mr. Douglas
Second to Motion: Mr. Brown
Status: Passage with unanimous consent, 5-0

Item 2019-05-089 Proclamation Recognizing Annual β€œGive Burns The Boot” Drive
Mr. Brewer read a proclamation declaring Memorial Day Weekend as β€œGive Burns The Boot” weekend in Butts County. It was stated that this weekend would be the only one in which the Butts County Fire Department would be collecting funds for this cause. Mr. Brown moved to approve, seconded by Mr. Crumbley with unanimous consent, 5-0.

Section 3: New Business, Resolutions and Reports

Item 2019-05-090 Presentation on IPSA Tipping Point
Lorraine Maddox presented a program to the Board of Commissioners on the Initiative to Prevent Sexual Abuse (IPSA) and notified them that Butts County had now reached the designation of β€œTipping Point”, which means that 5% of the population of Butts County has received training on how to prevent sexual abuse of children. This is a milestone and the Commissioners received an award for helping to be a part of this initiative. The Board thanked Mrs. Maddox for her efforts on behalf of the children of Butts County.

Item 2019-05-091 Contract Award to NSure
Chief Wilson presented a contract from NSure to the board, which has the purpose of serving as a supplemental collection service for ambulance billing. For the amount specified in the contract, the service will be able to increase collections to the county for services rendered by the ambulance service. Mr. Brown moved to approve and authorize the Chairman to sign all documents, seconded by Mr. Crumbley with unanimous consent, 5-0.

Item 2019-05-092 Award Contract for Paving of Riley Road (Added to Docket)
Mr. Layson notified the board that the county had solicited and received 8 bids from prospective bidders for the paving of Riley Road. This would be the final step in the completion of this road paving project. He recommended that the board award the contract to Hooks Construction in the amount of $450,000.00 pending final attorney review and other considerations. Mr. Henderson moved to approve and authorize the Chairman to sign all documents, seconded by Mr. Douglas with unanimous consent, 5-0.

Item 2019-05-093 Approve Financing with BB&T for EMS Vehicles
Chief Wilson presented a financing proposal to the board of commissioners obtain through ACCG and from BB&T to allow for the financing of two replacement ambulances. The board has previously approved the purchase of two new ambulances and had authorized staff to move forward on securing financing through ACCG. Mr. Henderson moved to approve and authorize the Chairman to sign all documents, seconded by Mr. Douglas with unanimous consent, 5-0.

Item 2019-05-094 Authorize Chairman to Accept LMIG Safety Grant
Mr. Layson notified the board that the county had received a grant from the Georgia Department of Transportation in the amount of $350,000.00 for road safety programs and initiatives and that the grant was not a matching grant. Mr. Crumbley moved to approve and authorize the Chairman to sign all documents, seconded by Mr. Brown with unanimous consent, 5-0.

Item 2019-05-095 Resolution CR201913 Authorizing Spending Moratorium
Mr. Brewer presented a resolution authorizing a spending moratorium that would remain in effect until the end of the fiscal year. He noted that it was the recommendation of the County CFO Rhonda Blissit and agreed upon by County Administrator Steve Layson that the Board approve the resolution. Mr. Brown moved to approve and authorize the Chairman to sign the resolution, seconded by Mr. Crumbley with unanimous consent, 5-0. The resolution shall be filed in the Book of Resolutions, Volume 1 in the Office of County Clerk.

Item 2019-05-096 Resolution CR201914 Extending Appointments to Water Authority
Mr. Brewer presented a resolution which would align the term on the Butts County Water Authority, currently held by Burt Jones, to run along the same appointment and reappointment schedule as other appointments on the fiscal year basis. He also noted that the term of office currently held by Mr. Jones would not be affected and that Mr. Jones was allowed to continue to serve until a successor was appointed. The reappointment to that seat will be brought before the board at the June meeting, at which time they can decide if he will be appointed again or a new appointee will be selected. That term of office would then begin July 1, 2019 and continued for three years. He noted that it was his recommendation that the Board approve the resolution. Mr. Brown moved to approve and authorize the Chairman to sign the resolution, seconded by Mr. Douglas with unanimous consent, 4-0. Mr. Crumbley abstained. The resolution shall be filed in the Book of Resolutions, Volume 1.

Item 2019-05-097 Resolution CR201915 Regulating Roadside Collections on County Property
Mr. Brewer presented a resolution which would create policy and regulations for when legitimate organizations would be allowed to do roadside collections and which disallows fundraising activities on any County property except Leisure Services Parks. It would define the types of organizations that would be allowed to do this, the number of times per year they could do this and that they would be required to obtain a permit from the County that would contain any additional requirements and considerations. He noted that the County frequently receives complaints from people about groups collecting money on the sides of County roads for all kinds of reasons and it is not always possible to determine whether they are legitimate or not. He also noted that County government agencies would not be required to get a permit from its own self, which would be redundant. The primary goal is to ensure that when groups are collecting money on the side of County roads that there is a legitimate, responsible organization in charge, adult supervision, that collections do not occur excessively and to ensure that the public traveling on County roads are not subjected to fraudulent collection activities. He noted that this resolution was currently provided for review at this time and would be voted on at a meeting in June.

Item 2019-05-098 Finance Officer Report
Rhonda Blissit, CFO presented the monthly financial report and noted that with 83% of the year completed, that the county has collected 90% of the budget and has expended 87% of the budget.

Item 2019-05-099 Report on Appointment
Mr. Brewer noted that at the June 24 meeting, the board would be asked to make appointments and re-appointments to the Butts County Water Authority, Board of Elections, DFACS Board of Directors, Board of Adjustments and Appeals, and the McIntosh Trail Community Service Board. He noted that in addition to those eligible and wishing to be reappointed, that the county was also excepting new applications from citizens interested in serving on boards and that these would continue through May 31.

Item 2019-05-100 County Administrator Report
Mr. Layson reported on various county initiatives and status reports for the month. He updated the commission on the status of the rehabilitation of the old health department building on S. Mulberry St. and noted that the new roof was now on and in place.

Item 2019-05-101 Executive Session for Personnel & Litigation
Mr. Brown made a motion to go into executive session for personnel matters and litigation, seconded by Mr. Crumbley with unanimous consent. Following the executive session, Mr. Douglas made a motion to reconvene the regular meeting, seconded by Mr. Crumbley with unanimous consent.

Item 2019-05-102 County Attorney Report on Executive Session
Mr. Vaughn stated the purpose of the meeting was to discuss a personnel matter and a litigation matter. The personnel matter pertained to the contract of the County Administrator, Steve Layson, which is coming up for renewal.

Item 2019-05-103 Action on County Administrator Contract
Chairman Rivers stated that the board had come to an agreement on the renewal of the contract for the County Administrator Steve Layson which would be for six months, beginning July 1, 2019 and continuing through December 31, 2019, subject to two additional six-month terms from January 1, 2020 through June 30, 2020 and from July 1, 2020 through December 31, 2020, with options available to both the Board and the Administrator to terminate the contract. He then asked for a motion to approve the contract. Mr. Brown made a motion to approve the county administrator contract and to authorize the chairman to sign on behalf of the board, seconded by Mr. Henderson and approved with unanimous consent.

Item 2019-05-104: Public Comment
One citizen had requested to speak under public comment, a Mr. Tyrone Smith, on the subject of the upcoming 2020 US Census; however, it was noted that he had to leave prior to making his presentation to get to another meeting. There were no other requests for public comment.

Item 2019-05-105: Adjournment Motion
Mr. Douglas moved to adjourn, seconded by Mr. Brown with unanimous consent. The next scheduled regular meeting is set for June 24th, 2019

/s/ Ken Rivers, Chairman

/s/ J. Michael Brewer
Deputy County Administrator
as Clerk of County

Author: Brewer M
Status: Pass

Motion: Douglas, K. of the 4th
Second: Henderson, R. of the 2nd
Concur: Rivers K. of the 1st, Brown, J. of the 3rd, Crumbley, R. of the 5th