BUTTS COUNTY BOARD OF COMMISSIONERS
122nd Session Covering Calendar Year 2020
Minutes of the Board of Commissioners for 11 May 2020

Commissioners:
☐ Ken Rivers, District 1, Chairman
☐ Keith Douglas, District 4 Vice Chairman
☐ Robert Henderson, District 2
☐ Joe Brown, District 3
☐ Russ Crumbley, District 5

Staff:
☐ Steve Layson, County Administrator
☐ Michael Brewer, Deputy County Administrator
☐ Ben Vaughn, County Attorney

Section 1: Workshop Meeting
Chairman Ken Rivers called the May 11, 2020 workshop to order at 5:30 PM. The items for discussion included a discussion on LMIG road projects and an update from the Development Authority of Butts County by IDA Chairman John Harkness and Executive Director Bob White. Following the discussion items, the workshop was adjourned at 5:48.

Section 2: Welcome and Recognitions, Opening of Meeting
Chairman Rivers called the meeting to order and gave instructions to the public about social distancing during Board of Commissioner’s meetings. Following the Invocation by Mr. Brewer, the pledge of allegiance was held. It should be noted here that this is the first meeting of the Board held since March 9th, 2020 due to the COVID-19 Coronavirus Pandemic that has been ongoing since mid-March.

Item 2020-05-047 Adoption of Docket
With no additions Mr. Henderson moved to adopt, seconded by Mr. Crumbley with unanimous consent

Item 2020-05-048 Approval of Minutes
Chairman Rivers called for the minutes of the March meeting to be approved. Mr. Crumbley moved to adopt, seconded by Mr. Henderson with unanimous consent. (Note: No April Meeting)

Item 2020-05-049 Zoning Case 03(01)2020 Rezoning from AR to M1
The next item is a public hearing for the rezoning of 279 acres of property on Highway 42 near Bunch Road for property owner Zip Hinton. Development Director Christy Lawson is presenting the request to rezone to M1 to develop 121 acres of this for a gravel parking lot for trucks. This would provide 200 parking spaces for trucks and the applicant would donate the remaining property to the County for future industrial development. Attorney Tim Haley presented the applicant’s case to the board and added that Mr. Hinton would donate the aforementioned part of the property to the County once he has possessed it for one year from last December and he would ask the Board of Commissioners to freeze all taxes on the entire tract of land in question for a five year period of time at the Ag/Res rate unless a higher development came in. Mr. Brown requested clarification that 135 acres of the tract would be zoned M1 but that only 10 acres of the land would be used for parking. He stated he would be a lot more comfortable if only the 10 acres was rezoned M1 at the meeting now and then, as things develop, the Board would grant those rezoning on those areas or come back with a development agreement. After a brief recess, the offer to donate the property was withdrawn if only the 10 acres is rezoned tonight, as it would not be financially advantageous for the developer to do it this way. The IDA requested an opportunity to meet with the Developer. Chairman Rivers then opened a public hearing. One member of the public, David Massey, spoke against the development citing inconsistency with the future land use plan, as well as attracting more trucks from outside of the County. He also stated that the only access to the property is by dirt road and that it is accessed by an unsafe railroad crossing. Chairman Rivers then closed the public hearing without further objection and called for a vote of the board. Mr. Brown made a motion to rezone 10 acres of the property pursuant to the Sibley Miller Planning plat submitted, to M1 that was specified for parking; that all current requirements of the county for a truck parking lot be followed; and that the Board table rezoning the remainder until a development agreement can be reached. Mr. Henderson seconded the motion and Mr. Rivers joined them in assent, with Mr. Crumbley and Mr. Douglas in dissent. The motion passed 3-2.
Item 2020-05-050 Resolutions CR202008, with Amendments A & B.
Mr. Brewer presented Resolutions CR202008, 2008A and 2008B which are the series of resolutions Declaring and later Amending a Local State of Emergency that needs to be ratified by the Board in regards to the ongoing COVID19 Coronavirus Pandemic and requested the Board’s favorable consideration to pass. Without objection, the resolutions were approved unanimously upon a motion by Mr. Henderson and seconded by Mr. Douglas. The resolutions are attached to and made a part of the Book of Resolutions, Volume 1.

Item 2020-05-051 Notice of Midyear Appointments and Reappointments
Mr. Brewer introduced notice of midyear appointments and reappointments to Boards and Authorities, to include the DFACS Board of Directors, the Board of Zoning Appeals, the Planning and Zoning Commission and the Construction Board of Appeals. These will be voted on at the June meeting.

Item 2020-05-052 Report on Appropriations and Revenues
Ms. Blissit reported that with 83% of the budget year complete, the County had received 97% of the anticipated revenue and had expended 82% of anticipated expenditures, indicating a highly favorable overcollection of revenues and nominal underspending of the budget.

Item 2020-05-053 Approval of Contract for Personal Property Appraiser
Board of Assessors Chairman Charlie Brodie presented a contract for a personal property appraiser as an outsourcing of a position previously filled by a retiring employee. Mr. Brown moved to approve the contract, seconded by Mr. Henderson with unanimous consent.

Item 2020-05-054 Approval of LMIG 2020 Resurfacing List
Mr. Crumbley moved to adopt the LMIG list with the addition of Hart Road to the list; seconded by Mr. Brown with unanimous consent.

Item 2020-05-055 Approval of Reentry Plan for Administration Building
Mr. Layson presented the reentry plan for the public to enter the Administration Building beginning on May 18, 2020, giving a detailed overview of the plan and contingencies. He also reported that the Probate Court would be opening on Wednesday of this week and other offices were reviewing their timetables. He stated this would suffice for his County Administrator report as well. Mr. Crumbley moved to approve the plan, seconded by Mr. Brown with unanimous consent.

Item 2020-05-056 Adjournment
Mr. Brown made a motion to adjourn, seconded by Mr. Douglas with unanimous consent.

Ratified this 8th Day of June, 2020

___________________________________________
On behalf of the Board of Commissioners
Ken Rivers, Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein.

J. Michael Brewer, Deputy County Administrator
Clerk of the 122nd Session