Ken Rivers, District 1, Chairman
Joe Brown, District 3
Russ Crumbley, District 5
Robert Henderson, District 2

Steve Layson, County Administrator
Michael Brewer, Deputy County Administrator
Rhonda Blissit, Chief Financial Officer
Ben Vaughn, County Attorney

Section 1: Workshop
Chairman Rivers brought the April 8, 2019 workshop to order at 5:00 PM. The commissioners then heard presentations on the following items:

– A discussion on funding needs for the McIntosh Trail Community Service Board
– A presentation from Dr. Alvetta Thomas of Southern Crescent Technical College
– A presentation on cost options for the Historic Butts County Courthouse restoration project

The workshop adjourned at 5:52 PM. The Regular Meeting was called to order at 6:00 PM by special guest and Honorary Commissioner for the Day, Sydney Cook, a third grader from the Butts County School System. The Invocation was given, followed by the pledge of allegiance. Note: Mr. Douglas was absent due to an unforeseen circumstance.

Section 2: Regular Session: Preliminaries and Recognitions
Item 2019-04-072: Adoption of the Docket
Motion to Adopt: Mr. Crumbley
Second to Motion: Mr. Henderson
Amendments: None
Status: Passage with unanimous consent, 4-0.

Item 2019-04-073: Approval of March 11th Minutes
Motion to Approve: Mr. Brown
Second to Motion: Mr. Crumbley
Status: Passage with unanimous consent, 4-0.

Item 2019-04-074 Proclamation Recognizing April as Child Abuse Awareness Month
Motion to Approve: Mr. Brown
Second to Motion: Mr. Crumbley
Status: Passage with unanimous consent, 4-0.

Item 2019-04-075 Proclamation Recognizing April 14th Week as Telecommunicator Week
Motion to Approve: Mr. Crumbly
Second to Motion: Mr. Brown
Status: Passage with unanimous consent, 4-0.

Item 2019-04-076 Approve Programming & Funding for Historic Courthouse Rehabilitation
Following the earlier presentation on the Historic Butts County Courthouse and the recommendation for funding needed repairs and rehabilitation, Mr. Layson recommended funding the project with the second option presented, to include demolition, electrical, sprinklers, elevator, plumbing, first floor finishes and HVAC, at a price not expected to exceed $2,975,521.00. Funding for the project will consist of 1). Bonded 2019 SPLOST funds specifically earmarked for this project; 2). Unbonded SPLOST 2019 funds specifically designated for building repairs/renovations/rehabilitations; 3). Funding from additional landfill fees. Additionally, some items not in this scope of work such as door fabrication and replacement can be paid for from the Courthouse Maintenance Fund.
Status: Mr. Brown moved to approve the program, seconded by Mr. Crumbley with unanimous consent, 4-0.

Item 2019-04-077 Finance Officer Report
Rhonda Blissit, CFO presented the monthly financial report and noted that with 75% of the year completed, that the county has collected 83% of the budget and has expanded 78% of the budget.

Item 2019-04-078 County Administrator Report
Mr. Layson reported on various county initiatives and status reports for the month. He also requested and received updates from Mary Lynn Overbey on Parks programs and Stewart Cawthon on plans to rehabilitate the old Health Department Building on South Mulberry Street.

Item 2019-04-079 Executive Session for Personnel
Mr. Crumbley made a motion to go into executive session for personnel matter, seconded by Mr. Brown with unanimous consent. Following the executive session, Mr. Crumbley made a motion to reconvene the regular meeting, seconded by Mr. Henderson with unanimous consent.

Item 2019-04-080 County Attorney Report on Executive Session
Mr. Vaughn stated the purpose of the meeting was to discuss two potential litigation matters and one personnel matter concerning the County Administrator’s upcoming contract.

Item 2019-04-081: Public Comment
One citizen requested to speak under public comment.

Item 2019-04-082: Adjournment Motion
Mr. Brown moved to adjourn, seconded by Mr. Crumbley with unanimous consent. The next scheduled meeting will be May 13th, 2019.