BUTTS COUNTY BOARD OF COMMISSIONERS
122nd Session Covering Calendar Year 2020
Minutes of the Board of Commissioners for 10 February 2020

Commissioners:
☐ Ken Rivers, District 1, Chairman
☐ Keith Douglas, District 4 Vice Chairman
☐ Robert Henderson, District 2
☐ Joe Brown, District 3
☐ Russ Crumbley, District 5

Staff:
☐ Steve Layson, County Administrator
☐ Michael Brewer, Deputy County Administrator
☐ Ben Vaughn, County Attorney

Section 1: Workshop Meeting
Chairman Ken Rivers called the February 10, 2020 workshop to order at 5:00 PM. The items for discussion included a presentation on the Census by the US Census Bureau, an update from GDOT on local projects and a discussion about a proposed proclamation in support of the 2nd Amendment. The workshop adjourned at 5:48 PM.

Section 2: Welcome and Recognitions
Chairman Rivers called the meeting to order. Following the Invocation by Mr. Brewer, the pledge of allegiance was held.

Section 3: Opening of Meeting

Item 2020-02-020 Adoption of Docket
With no additions, Mr. Brown moved to adopt, seconded by Mr. Crumbley with unanimous consent.

Item 2020-02-021 Approval of Minutes
Chairman Rivers called for the minutes of January to be approved. Mr. Brown moved to adopt, seconded by Mr. Crumbley with unanimous consent.

Item 2020-02-022 Proclamation Supporting the Second Amendment
Following discussion, Mr. Brown moved to table the proclamation for 30 day review, seconded by Chairman Rivers with unanimous consent.

Section 4: New Business

Item 2020-02-023 Resolution CR202004 Calling for a Tax Anticipation Note for 2020
Mr. Brewer introduced County Resolution CR202004 for consideration, a resolution to call for a Tax Anticipation Note for 2020, not to exceed $5,000,000.00 in total funds available and called on CFO Rhonda Blissit to provide additional information. Mr. Henderson moved to approve, seconded by Mr. Brown with unanimous consent. The resolution is attached to and made a part of the Book of Resolutions, Volume 1.

Item 2020-02-024 Financial Report
Ms. Blissit reported that with 58% of the budget year complete, the County had received 78% of the anticipated revenue and had expended 59% of anticipated expenditures.

Item 2020-02-025 Approval of HAVA Grant for Elections Department
Following a presentation by Elections Director Tina Lunsford, Mr. Crumbley moved to approve, seconded by Mr. Henderson with unanimous consent.

Item 2020-02-026 Approval of Funding Upkeep on Roundabout at Higgins Road & GA 16
Mr. Layson stated that GDOT had sent a letter requesting that, once installed, the County would maintain the lights and fund the lighting at Higgins Road and 16 once a roundabout had been installed. Mr. Crumbley moved to approve, seconded by Mr. Henderson with unanimous consent.
Item 2020-02-027 Approval of Memorandum of Understanding with UGA Extension Service
Following a presentation by Extension Agent Jenny Brown, Mr. Brown moved to approve an updated MOU with the University of Georgia Extension Service, seconded by Mr. Crumbley with unanimous consent.

Item 2020-02-028 Appointment of Broker & Agent of Record
Ellen Glidewell notified the Board that the benefits committee had met with and interviewed candidates for Broker and Agent of Record for Health Insurance and recommended Larocca and Associates to replace MSI Benefits. Mr. Brown moved to approve, seconded by Mr. Henderson with unanimous consent.

Item 2020-02-029 County Administrator Report
Mr. Layson gave commendations to the Fire Department assistance to a disabled citizen and also notified the board that the new traffic signal at 16 and Old Jackson Road would turned on soon.

Section 5: Concluding Business

Item 2020-02-030 Executive Session for Personnel & Litigation
Mr. Douglas moved to enter executive session, seconded by Mr. Brown with unanimous consent. Later Mr. Henderson moved to reconvene, seconded by Mr. Douglas with unanimous consent.

Item 2020-02-031 Attorney Report
Mr. Vaughn asked the Board to approve a standstill agreement with Republic Waste to forestall potential litigation while the two parties worked on matters of mutual benefit. Mr. Brown moved to approve, seconded by Mr. Henderson with unanimous consent.

Item 2020-02-032 Adjournment
With no public comment applied for, Mr. Brown made a motion to adjourn, seconded by Mr. Douglas with unanimous consent.

Ratified this 9th Day of March, 2020

On behalf of the Board of Commissioners
Ken Rivers, Chairman of the Board

J. Michael Brewer, Deputy County Administrator
Clerk of the 122nd Session