JANUARY 22, 2018

Joe Brown, District 3
Russ Crumbley, District 5, Chairman
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman

Steve Layson, Interim County Administrator
Michael Brewer, County Clerk, Government Relations Director
Mike O’Quinn, County Attorney


Chairman Russ Crumbley called the meeting to order at 6:00 PM and welcomed all present. He then asked Commissioner Henderson to give the invocation, followed by the pledge of allegiance.

Item 2018-01-021: Approval of Docket (with no additions)
Upon a motion by Mr. Henderson, seconded by Mr. Rivers, the docket was approved with unanimous consent.

Item 2018-01-022: Resolution Honoring Dr. Van G. Whaler
Mr. Brewer read a drafted resolution to honor the late Dr. Van G. Whaler, who passed away earlier in January. The resolution read as follows:

WHEREAS, Dr. Van Whaler served Butts County for many years, including two tours as Interim County Administrator and as County Administrator, totaling over eight years as Chief Administrative Officer of Butts County, and;

WHEREAS, Van Whaler, during his years with Butts County, guided and led many significant building projects, expansion and capital improvement projects that significantly enhanced the County Government and its outreach to Butts County citizens, and;

WHEREAS, Van Whaler, recognizing that the County needed to ensure its future financial surety and solvency, developed and put the County on a pathway to growing its reserve funds, thus avoiding costly tax anticipation note loans and putting the County on firm financial ground, now therefore be it;

RESOLVED:That the Butts County Board of Commissioners hereby posthumously recognize Dr. Van Whaler for his services to the Board of Commissioners and to the Citizens of Butts County, voted and acted upon by the Board on this 22nd Day of January, Two Thousand and Eighteen.

Upon a motion by Mr. Rivers, seconded by Mr. Henderson, the resolution passed unanimously. Chairman Crumbley will present the resolution formally at the memorial service scheduled for January 23rd.

Item 2018-01-023: Letter of Support to the Water Authority
The need for a letter from the Board of Commissioners to the Water Authority was discussed. The Development Authority was requesting said letter be given to the Water Authority to support expansion of water and sewer lines to the interchange of Highway 16 and Interstate 75. Chairman Crumbley recused himself from this discussion and requested Vice Chairman Rivers preside due to having a relationship with one of the many property owners in the area engaged in development activities.

Upon a motion by Mr. Brown, seconded by Mr. Henderson, the board approved Mr. Layson to send the letter on behalf of the County.

Item 2018-01-024: Discussion on and creation of a Charter Committee for Consolidated Governments
The Board held a discussion on the mechanisms of how consolidation of cities and the county would work. A charter committee would need to be created to study how a referendum could be put before the voters. Mr. Rivers presented information from the University of Georgia on the process for this. Following discussion, he then made a motion that a Committee be appointed and that the board allow the committee to determine the timeline for moving forward with this process. Commissioner Brown seconded the motion and it was approved with unanimous consent.

Item 2018-01-025: Charter Committee on Consolidation
Upon a motion by Mr. Douglas, seconded by Mr. Henderson, the composition of the Charter Committee would be comprised of the following individuals, with additional appointees to come from the Cities of Jackson, Flovilla and Jenkinsburg, plus the Water Authority:

• Harry Marett
• Mike Patterson
• Alton Stewart
• Bernard Green
• Bruce Bartholomew

The motion was passed with unanimous consent.

Item 2018-01-026: SPLOST Discussion
The Board held a discussion about priorities on SPLOST and setting a date in the future to work on this.

Item 2018-01-027: Public Hearing/Approval: Updates to the Capital Improvement Elements: Comp Plan
A public hearing was held on the proposed updates to the Capital Improvement Element of the Comprehensive Plan. One citizens spoke during the public hearing. Upon a motion by Mr. Rivers, seconded by Mr. Henderson, the board voted to approve with unanimous consent.

Item 2018-01-028: Public Hearing/Approval: Updates to Short Term Work Program: Comprehensive Plan
A public hearing was held on the proposed updates to the Short-Term Work Program of the Comprehensive Plan. No one spoke during the hearing. Upon a motion by Mr. Rivers, seconded by Mr. Henderson, the board voted to approve with unanimous consent.

Item 2018-01-029: Public Hearing to Amend Uniform Development Ordinance
A public hearing was held to amend the uniform development ordinance as it pertained to impact fees, by adding a provision that would allow the board of commissioners to wave certain impact fees if certain conditions were met. One citizen spoke during the public hearing. Upon a motion by Mr. Brown, seconded by Mr. Rivers, the Board voted 4-1 to approve the amendment as a First Reading and to proceed with a Second Reading in a subsequent meeting, with Mr. Henderson in dissent.

Item 2018-01-030: Executive Session for Real Estate, Litigation and Personnel
Mr. Rivers moved to enter Executive Session, seconded by Mr. Henderson with unanimous consent. Mr. Rivers later motioned to reconvene normal session, seconded by Mr. Douglas with unanimous consent. Mr. O’Quinn stated that the board has discussed a potential piece of property that they were interested in acquiring, as well as a personnel matter that falls under the Board’s purview.

Item 2018-01-031: Adjournment Motion
Upon a motion by Mr. Rivers and seconded by Mr. Douglas, the board adjourned the meeting with unanimous consent.

To be Ratified this 12th day of February, 2018