BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF THE BOARD FOR JANUARY 14, 2019
Present:
Joe Brown, District 3
Russ Crumbley, District 5
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

Section 1: Workshop

Chairman Crumbley brought the January 14, 2019 workshop to order at 5:00 PM. The commissioners then heard presentations on the following items:

– Annual Audit Report for Fiscal Year 2018 was presented by County Auditor Rae Johnston including discussion and questions.

– A discussion on the recently submitted LMIG 2019 program and the need for the commission to ratify the submission was presented by County Administrator Steve Layson.

– County Clerk Michael Brewer presented an overview of a proposed resolution he had drafted to submit to the Georgia General Assembly on changing the funding formula for the Towaliga Judicial Circuit. The board held discussion on the item..

– Mr. Brewer also presented an overview of a proposed resolution imposing the 5% franchise fee allowable by law on cable franchisees doing business in the County.

– Mr. Layson invited members of the Development Authority to discuss the need to further fund the Jackson Road/Highway 16 development project and where funding could be sourced.

The workshop adjourned at 5:45 PM.

Section 2: Special Session to Elect Officers for 2019

Item 2019-01-001 Election of Chairman
County Clerk Michael Brewer opened the Special Session and declared the Chair to be vacant. He then recognized individual members of the board wishing to make nominations for the Chairmanship in the order received. Mr. Douglas nominated Mr. Rivers for Chairman. Mr. Crumbley nominated Mr. Brown. When no further nominations were received, Mr. Brewer requested a motion to close the nominations, which was made by Mr. Brown and seconded by Mr. Douglas. Closure was approved with unanimous consent. Mr. Brewer asked for a show of hands on the nomination of Ken Rivers for Chairman. Mr. Rivers, Mr. Henderson and Mr. Douglas voted in assent; Mr. Brown and Mr. Crumbley voted in dissent. Mr. Brewer then asked for a show of hands on the nomination of Joe Brown for Chairman. Mr. Rivers, Mr. Henderson and Mr. Douglas voted in dissent; Mr. Brown and Mr. Crumbley voted in assent. Mr. Brewer declared Mr. Rivers elected as Chairman and passed the gavel.

Item 2019-01-002 Election of Vice Chairman
Mr. Rivers then declared the Vice Chair seat to be vacant and opened the floor for nominations for the position of Vice Chairman. He nominated Mr. Douglas for the position and no other nominations were forthcoming. Mr. Henderson moved to close the nominations, seconded by Mr. Brown and the board voted unanimously to close and elect Mr. Douglas as Vice Chairman.

Section 3: Called Meeting Preliminaries

Chairman Rivers called the Regular Meeting to order and asked Mr. Douglas to deliver the invocation and lead the pledge of allegiance.

Item 2019-01-003: Adoption of the Docket with Additions (2)
Motion to Adopt: Crumbley
Second to Motion: Brown
Status: Passage with unanimous consent, 5-0.

Item 2019-01-004: Approval of December 2018 Minutes
Motion to Adopt: Douglas
Second to Motion: Brown
Status: Passage with unanimous consent, 5-0.

Section 4: New Business, Resolutions and Reports

Item 2019-01-005: Proclamation Recognizing Law Enforcement Appreciation Week
Motion to Adopt: Crumbley
Second to Motion: Douglas
Status: Passage with unanimous consent, 5-0.

Item 2019-01-006: Resolution 1 Honoring the Life of Margaret McCormick
Mr. Brewer read a resolution honoring the life of Margaret Wilson McCormick and proclaiming the month of February 2019 as Margaret McCormick month in Butts County. Upon a motion by Mr. Crumbley and seconded by Mr. Douglas, the resolution was passed with unanimous consent. The signed resolution is under Tab R of Minute Book Z.

Item 2019-01-007: Resolution 2 Honoring the Life of Congressman Michael A. “Mac” Collins
Mr. Brewer read a resolution honoring the life of the late former Congressman Mac Collins, said resolution also being to request that the Georgia General Assembly name the portion of Georgia Highway 16 from Spalding County to the Jackson City Limits as the “Congressman Mac Collins Memorial Highway”. Upon a motion by Mr. Crumbley and seconded by Mr. Brown, the resolution was passed with unanimous consent. The signed resolution is under Tab R of Minute Book Z.

Item 2019-01-008: Executive Session for Personnel and Litigation
Mr. Douglas moved to enter into an Executive Session for Personnel and Litigation, seconded by Mr. Brown, which passed unanimously. Later, Mr. Douglas moved to reconvene, seconded by Mr. Crumbley with unanimous consent. The meeting resumed and Mr. O’Quinn reported that the board discussed two personnel matters and a potential litigation matter.

Item 2019-01-009: Appointment of County Attorney
Mr. Douglas moved to reappoint Mike O’Quinn as County Attorney, seconded by Mr. Brown with unanimous consent.

Item 2019-01-010: Appointment of County Auditor
Mr. Douglas moved to reappoint Haisten and Johnston as County Auditor, seconded by Mr. Henderson with unanimous consent.

Item 2019-01-011: Addition of Roads to Development Project
Mr. Brown moved to add three roads to the list of roads that were to be considered as development project roads for turn lane and signalization at Old Jackson Road, Highway 16 West and Windy Lane. Mr. Douglas seconded and this was approved with unanimous consent.

Item 2019-01-012: Addition of Roads to the Capital Improvement Element of the Comp Plan
Mr. Douglas moved to add three roads to the Capital Improvement Element of the Comprehensive Plan, said roads being Jackson Road, Highway 16 West and Windy Lane. Mr. Crumbley seconded and this was approved with unanimous consent.

Item 2019-01-013: Public Hearing to Approve Capital Improvement Element of Comp Plan
Mr. O’Quinn held a public hearing to approve the Capital Improvement Element of the Comprehensive Plan, as amended by the previous action. One citizen spoke in opposition, then the public hearing was closed. Mr. Douglas moved to approve, seconded by Mr. Crumbley with unanimous consent.

Item 2019-01-014: Public Hearing to Approve the Short Term Work Program
Mr. O’Quinn held a public hearing to approve the short term work program of the Comprehensive Plan. No one spoke in favor or opposition, then the public hearing was closed. Mr. Douglas moved to approve, seconded by Mr. Brown with unanimous consent.

Item 2019-01-015: Appointments to the Butts County Library Board
Mr. Brewer presented a slate of candidates that have been put forward by the library board for appointment or reappointment. Mr. Brewer also requested that all terms would end on the last day of the calendar year of term rather than a month later in January. Upon a motion by Mr. Brown and seconded by Mr. Douglas, the Board approved the slate of candidates as follows:

Brittany Hooker (Replacing Lauren Potts) to expire December 31, 2022. Represents School Board
Stephanie Davies (Reappointed) to expire December 31, 2023
Tyler Garland (Reappointed) to expire December 31, 2023
Bruce Bartholomew (Replacing Charles Lawson) to expire December 31, 2020
Beth Smith (Reappointed) to expire December 31, 2023
Glenda Grant (Replacing Donna Hendrix) to expire December 31, 2020

Item 2019-01-016: Approval of Annual Audit Report
Upon a motion by Mr. Crumbley and seconded by Mr. Douglas, the board voted with unanimous consent to approve the annual audit report. The approved document will be kept on file with the chief financial officer.

Item 2019-01-017: Resolution 3 on Funding Formula for Towaliga Circuit.
Mr. Brewer read the resolution, following which Mr. Brown made a motion to approve, seconded by Mr. Crumbley for discussion. Following discussion, the Chairman called the question and the motion passed 4-1 with Chairman Rivers in dissent. The resolution is recorded under Tab R of Minute Book Z.

Item 2019-01-018: Resolution 4 on Adopting and/or Reimposing Cable Franchise Fee
Mr. Brewer read the key provisions of the resolution, following which Mr. Douglas made a motion to approve, seconded by Mr. Henderson and the resolution was passed 4-1 with Mr. Crumbley in dissent. The resolution is recorded under Tab R of Minute Book Z.

Item 2019-01-019: Resolution 5 on Adopting Language Access Plan
Mr. Layson presented the resolution for approval following which Mr. Douglas made a motion to approve, seconded by Mr. Henderson and the resolution was passed 5-0 with unanimous consent. The resolution is recorded under Tab R of Minute Book Z.

Item 2019-01-020: Resolution 6 on Approval to Secure Tax Anticipation Note for 2019
Ms. Blissit presented the resolution for approval following which Mr. Brown made a motion to approve, seconded by Mr. Douglas and the resolution was passed 5-0 with unanimous consent. The resolution is recorded under Tab R of Minute Book Z.

Item 2019-01-021: Award of Bid for Purchase of Roll Off Dump Truck
Public Works Director Kip Washington presented bids for the purchase of a new roll off dump truck to replace one that was totaled in an accident. He recommended the low bid of $145,645 be awarded to Peterbilt of North Georgia. Mr. Douglas moved to approve, seconded by Mr. Henderson with unanimous passage, 5-0. The bid documents have been filed by the Finance Office.

Item 2019-01-022: Ratify LMIG 2019 Submission to Georgia DOT
Mr. Washington next presented the 2019 Local Maintenance Improvement Grant for improvement on various county roads that was submitted in December and needs board ratification. A motion to approve was made by Mr. Douglas, seconded by Mr. Crumbley with unanimous consent, 5-0. The documents are on file with the Public Works Department.
Item 2019-01-023: Approval of Alcohol License for Pilot Travel Center (Highway 36)
Mr. O’Quinn presented an application for approval of an alcoholic beverage license for Pilot Travel Center on Highway 36. His recommendation and that of Planning and Development is to approve. Mr. Brown moved to approve, seconded by Mr. Douglas and passed 3-1-1 with Mr. Crumbley dissenting and Mr. Henderson abstaining on grounds of religious conviction. The documents are on file with the Planning and Development Department.

Item 2019-01-024: Approval of Alcohol License for Pilot Travel Center (Bucksnort Road)
Mr. O’Quinn presented an application for approval of an alcoholic beverage license for Pilot Travel Center on Bucksnort Road. His recommendation and that of Planning and Development is to approve. Mr. Brown moved to approve, seconded by Mr. Douglas and passed 3-1-1 with Mr. Crumbley dissenting and Mr. Henderson abstaining on grounds of religious conviction. The documents are on file with the Planning and Development Department.

Item 2019-01-025: Staff Reports
Ms. Blissit presented the monthly financial report. Mr. Layson presented the County Administrator’s report.

Item 2019-01-026: Adjournment
Mr. Brown moved to adjourn the meeting, seconded by Mr. Douglas with unanimous consent, 5-0.

Ratified this 11th Day of February, 2019

On behalf of the Board of Commissioners
Ken Rivers, Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein.

J. Michael Brewer, Clerk of Butts County Georgia