BUTTS COUNTY BOARD OF COMMISSIONERS
122nd Session Covering Calendar Year 2020
Minutes of the Board of Commissioners for 13 January 2020

Commissioners:
☐ Ken Rivers, District 1, Chairman
☐ Keith Douglas, District 4 Vice Chairman
☐ Robert Henderson, District 2
☐ Joe Brown, District 3
☐ Russ Crumbley, District 5

Staff:
☐ Steve Layson, County Administrator
☐ Michael Brewer, Deputy County Administrator
☐ Natalie Sundeen for Ben Vaughn, County Attorney

Section 1: Workshop Meeting

Chairman Ken Rivers called the January 13, 2020 workshop to order at 5:30 PM. The main workshop agenda item was to hear the audit report from County Auditor Rae Johnston for FY 2019. Ms. Johnston noted that previously existing findings from past years have now been corrected. A new finding was added to the audit noting that over the fiscal year in question, the Tax Commissioner’s Office had not remitted tax monies to the County in a timely manner as required by law and that said issue had at times placed the County in a financial hardship. She also commended the County Finance Officer Rhonda Blissit for going above and beyond what was required in compiling and completing a Consolidated Annual Finance Report (CAFR) which she noted had never been done before. With the workshop then concluded, the Chairman adjourned at 5:55 PM.

Section 2: Welcome and Recognitions

Chairman Rivers called the meeting to order. Following the Invocation, the County presented the following recognitions:

• Avery Smith on Retirement. Ms. Smith was not in attendance but Elections Board Chairman Lansom Newsom introduced the new Elections Director, Tina Lunsford.
• Butts County Health Department on obtaining National Accreditation
• 8U Football Champions
• Special Service Recognition of Commissioner Russ Crumbley for 15 Years of Service

Section 3: Opening of the 122nd Session of the Board of Commissioners

Item 2020-01-001 Adoption of Docket
Chairman Rivers officially opened the 122nd Session of the Board of Commissioners and requested an approval of the docket. With no additions, Mr. Brown moved to adopt, seconded by Mr. Henderson with unanimous consent. Mr. Layson requested the addition of a lease renewal from Caterpillar be added to the docket. Mr. Brewer adjusted the docket and inserted the item under Transportation and Infrastructure as item 230 and moved the remaining items down the docket. removed the item and moved all item numbers up by one number. Mr. Crumbley then moved to adopt the docket, seconded by Mr. Brown with unanimous consent, 5-0.

Item 2020-01-002 Election of Chairman for Session
Chairman Rivers passed the gavel to Mr. Brewer and thanked the Board for allowing him to serve as Chairman of the 121st Session in 2019. Mr. Brewer declared the Chair to be vacant and called for the election of a Chairman for the 122nd Session. He then read the procedure for election and called for nominations. Mr. Henderson was recognized and nominated Ken Rivers to succeed himself. No further nominations were made and Mr. Douglas moved to close the nominations, seconded by Mr. Henderson with unanimous consent. Mr. Brewer then requested the Board to ratify the election by vote and all commissioners voted in the affirmative, thus affirmatively ratifying Chairman Ken Rivers to succeed himself as Chairman for the current session.
Item 2020-01-003 Election of Vice Chairman for Session
Chairman Rivers requested Mr. Brewer also conduct the election of Vice Chairman. Mr. Brewer declared the Vice Chairman seat to be vacant and called for nominations. Mr. Rivers was recognized and nominated Mr. Keith Douglas to succeed himself. No further nominations were made and Mr. Brown moved to close the nominations, seconded by Mr. Crumbley with unanimous consent. Mr. Brewer then requested the Board to ratify the election by vote and all commissioners voted in the affirmative, thus affirmatively ratifying Vice Chairman to succeed himself as Vice Chairman for the current session.

Item 2020-01-004 Approval of Minutes
Chairman Rivers called for the minutes of December 9 and 23 to be approved. Mr. Crumbley moved to adopt, seconded by Mr. Brown with unanimous consent.

Item 2020-01-005 Appointment of County Attorney
Mr. Brown moved to reappoint Ben Vaughn as County Attorney, seconded by Mr. Henderson with unanimous consent.

Item 2020-01-006 Appointment of County Auditor
Mr. Crumbley moved to reappoint Haisten and Johnston as County Auditor, seconded by Mr. Brown with unanimous consent.

Section 4: New Business

Item 2020-01-007: Public Hearing to Approve Capital Improvement Element of Comp Plan
Chairman Rivers held a public hearing to approve the transmittal of the Capital Improvement Element of the Comprehensive Plan. No one spoke in favor or in opposition of and the public meeting was closed. Mr. Crumbley moved to approve, seconded by Mr. Henderson with unanimous consent.

Item 2020-01-008: Public Hearing to Approve the Short Term Work Program
Chairman Rivers held a public hearing to approve the transmittal of the Short Term Work Program of the Comprehensive Plan. No one spoke in favor or opposition, then the public hearing was closed. Mr. Brown moved to approve, seconded by Mr. Crumbley with unanimous consent.

Item 2020-01-009 Resolution CR202001 Fixing Appointment to Fulfil Term on IDA & DA
Mr. Brewer introduced CR202001 for consideration, a resolution to fix appointments and reappointments to boards and authorities by the appointment of Fred Head to the Development Authority and Industrial Development Authority to fill the remainder of Charles Lawson’s terms. Mr. Crumbley moved to approve, seconded by Mr. Brown with unanimous consent. The resolution is attached to and made a part of the Book of Resolutions, Volume 1.

Item 2020-01-010 Resolution CR202002 Requesting Legislation to Amend Board of Elections
Mr. Brewer introduced CR202002 for consideration, a resolution to modify existing local legislation that governs the Board of Elections and Registrations. Upon a motion by Mr. Henderson and seconded by Mr. Douglas, seconded by Mr. Brown with unanimous consent. The resolution is attached to and made a part of the Book of Resolutions, Volume 1.

Item 2020-01-011 Resolution CR202003 Setting Qualifying Fees for 2020
Mr. Brewer introduced CR202003 for consideration, a resolution to set qualifying fees for 2020. This was passed upon a motion by Mr. Crumbley and seconded by Mr. Henderson with unanimous consent. The resolution is attached to and made a part of the Book of Resolutions, Volume 1.

Item 2020-01-012 Approval of FY2019 Audit Report
Mr. Henderson moved to accept and approve the FY2019 Audit, seconded by Mr. Crumbley with unanimous consent.

Item 2020-01-013 Financial Report
Ms. Blissit reported that with 50% of the budget year complete, the County had received 69% of the anticipated revenue and had expended 47%.

Item 2020-01-014 Approval of United Way Impact Fund Grant for Senior Center
Following a presentation by Senior Center Manager Chrissy Crabtree, Mr. Crumbley moved to approve, seconded by Mr. Brown with unanimous consent.

Item 2020-01-015 Approval of Condition of Emergency for 16W at Jackson Road
Mr. Layson stated that further improvements needed to be made to this intersection due to growth since the original approval of the plan by DOT. An additional amount, not to exceed $115,000.00 would be needed to improve the turn radius for trucks. Mr. Crumbley moved to approve, seconded by Mr. Brown with unanimous consent. The Chair took a moment to commend Public Works Director Kip Washington and his staff for repairs made at Windy Lane.

Item 2020-01-016 County Administrator’s Report
Mr. Layson gave his report, including notating that the central ambulance in Jackson would be relocated to Jenkinsburg and that the new ladder truck and ambulance were here. Housing growth is already rising.

Section 5: Concluding Business

Item 2020-01-017 Executive Session for Real Estate, Personnel & Litigation
Mr. Brown moved to enter executive session, seconded by Mr. Crumbley with unanimous consent. Later Mr. Brown moved to reconvene, seconded by Mr. Crumbley with unanimous consent.

Item 2020-01-018 Attorney Report
Ms. Sundeen reported on the matters discussed for Executive Session.

Item 2020-01-019 Adjournment
With no public comment applied for, Mr. Crumbley made a motion to adjourn, seconded by Mr. Brown with unanimous consent.

Ratified this 10th Day of February, 2019

On behalf of the Board of Commissioners
Ken Rivers, Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein. I also do swear and affirm that the Commissioners did enter upon an Executive Session for the purposes of discussing a real estate matter, a litigation matter and a personnel matter, meeting the requisite conditions for going into closed session as allowed under Georgia law.

J. Michael Brewer, Deputy County Administrator
as Clerk of Butts County