BUTTS COUNTY BOARD OF COMMISSIONERS
123rd Session Covering Calendar Year 2021
2021-2022 Biennium
Minutes of the Board of Commissioners for January 11, 2021

Commissioners:
☐ Ken Rivers, District 1
☐ Robert Henderson, District 2
☐ Joe Brown, District 3, Chairman
☐ Keith Douglas, District 4 Vice Chairman (by phone)
☐ Russ Crumbley, District 5

Staff:
☐ Brad Johnson, County Manager
☐ J. Michael Brewer, Deputy County Manager
☐ Andrew J. Welch, III, County Attorney

Section 1: Opening of Workshop

The workshop opened at 5:45 PM. Acting Chairman Keith Douglas was unable to attend the meeting in person due to illness; as such, Senior Commissioner Robert Henderson held the Chair for the workshop. Two items were discussed: the application for the 2021 Local Maintenance Improvement Grant (LMIG) and a request from the Public Defender for more money in the middle of the budget year to hire an additional person. The workshop was then adjourned at 6:00 PM.

Section 2: November Regular Session Preliminaries

Acting Chairman Henderson called the Regular Session Meeting to order at 6:00 PM and asked Mr. Russ Crumbley to give the Invocation and lead the Pledge of Allegiance.

Section 3: Opening of the 123rd Session of the Board of Commissioners

Item 2021-01-001 Approval of Docket
Mr. Brewer requested to move Item 005, the appointment of the County Attorney until after Executive Session. No other changes were offered. Mr. Brown moved to approve the docket, seconded by Mr. Crumbley with unanimous consent.

Item 2021-01-002 Election of Chairman for the 123rd Session
Acting Chairman Henderson relinquished the gavel to Mr. Brewer to conduct the election of Chairman for the 123rd Session. Mr. Brewer declared the Chair vacant and called for nominations. Mr. Henderson nominated Joe Brown. No other nominations were made and Mr. Brewer called for a motion to close the nominations. Mr. Douglas moved to close the nominations, seconded by Mr. Henderson and passed with unanimous consent. Mr. Brewer then conducted a roll call vote to ratify the Chairmanship. Mr. Rivers voted in dissent, with all other Members voting in the affirmative. Mr. Brewer declared Joe Brown to be elected Chairman by a vote of 4-1.

Item 2021-01-003 Election of Vice Chairman for the 123rd Session
Mr. Brewer declared the office of Vice Chairman vacant and called for nominations. Mr. Henderson nominated Keith Douglas. No other nominations were made and Mr. Brewer called for a motion to close the nominations. Mr. Crumbley moved to close the nominations, seconded by Mr. Douglas and passed with unanimous consent. Mr. Brewer then conducted a roll call vote to ratify the Vice Chairmanship. All members voted in the affirmative and Mr. Brewer declared Keith Douglas to be elected Vice Chairman by a vote of 5-0 and then relinquished the gavel to Chairman Brown.

Item 2021-01-004 Approval of Minutes
Mr. Douglas moved to the approve the minutes with an amendment to remove the first two sentences of a statement made at the December 14, 2020 meeting by Mr. Rivers. Mr. Henderson seconded and the minutes were approved 4-1 with Mr. Rivers in dissent and the other Members voting in the affirmative.

Item 2021-01-006 Appointment of County Auditor
With Item 5 moved to a point later in the meeting, the next item was the appointment of the County Auditor. Mr. Crumbley moved to reappoint Rae Johnston of Haisten and Johnston as County Auditor, seconded by Mr. Henderson and approved with unanimous consent.

Item 2021-01-007 Introduction of County Manager Brad Johnson
Mr. Steve Layson, outgoing County Manager, introduced newly appointed County Manager Brad Johnson. Mr. Johnson made brief remarks and commented that his first week had gone very well.

Section 4: New Business

Item 2021-01-008 County Resolution CR202101 Setting Coroner’s Salary
Mr. Brewer presented a resolution designating a supplement of $2,600.00 per year, to be paid in equal installments of $100.00 per pay period, per year, to the newly seated Coroner of Butts County, Lacey Prue. Mr. Henderson moved to approve, seconded by Mr. Crumbley with unanimous consent. The resolution shall be attached to and made a part of the Book of Resolutions, Volume 1.

Item 2021-01-009 County Resolution CR202102 Approving a Tax Anticipation Note
Mr. Brewer presented a resolution to permit the County to seek, if necessary, a Tax Anticipation Note of up to $3 million dollars. It was noted that the previous year’s note of $5 million dollars was never tapped and it was not anticipated that one would be needed this year but would be sought as a contingency measure if it became necessary. Mr. Douglas moved to approve, seconded by Mr. Henderson with unanimous consent. The resolution shall be attached to and made a part of the Book of Resolutions, Volume 1.

Item 2021-01-010 County Resolution CR202103 Approving New Positions
Mr. Brewer presented a resolution to create an Administrative Clerk position to be used as a floating position to fill gaps when vacancies occurred and also a limited duration position for a Special Project Director. Mr. Douglas moved to approve the resolution, seconded by Mr. Henderson and passed with unanimous consent. The resolution shall be attached to and made a part of the Book of Resolutions, Volume 1.

Item 2021-01-011 Amending County Resolution CR202010 on FY2021 Budget
Mr. Brewer requested that the Board approve an amendment to County Resolution CR202010 which set the FY2021 budget to account for the additional positions outlined in the previous item. Mr. Douglas moved to approve the amendment to the resolution, seconded by Mr. Henderson and passed with unanimous consent. The resolution amendment shall be attached to and made a part of the Book of Resolutions, Volume 1.

Item 2021-01-012 County Resolution CR202104 Requiring Protective Masks
Mr. Brewer presented a resolution that requires County employees to wear protective masks within the Administrative Office Building as well as other buildings and for the public to be required to wear masks within the same. Mr. Douglas moved to approve the resolution, seconded by Mr. Henderson and passed 4 to 1, with Mr. Rivers in dissent. The resolution shall be attached to and made a part of the Book of Resolutions, Volume 1.

Item 2021-01-013 Approval of LMIG Application
Public Works Director Kip Washington requested permission from the Board to submit and have the Chairman sign the annual application for the Local Maintenance Improvement Grant from Georgia DOT. Mr. Henderson moved to approve, seconded by Mr. Crumbley with unanimous consent.

Item 2021-01-014 Monthly Financial Report
Ms. Blissit reported that with 50% of the year completed the County has received 68% of anticipated revenue and has expended 49%.

Item 2021-01-015 County Manager’s Report
Mr. Johnson reported he had had a great first week and and apprecated the staff he had to work with. He is visiting department managers and will meet with Constitutional Officers soon.
Item 2021-01-016 Executive Session
The Board having a need to enter into an Executive Session for Real Estate, Litigation and Personnel did vote to do so under a motion by Mr. Douglas, seconded by Mr. Crumbley with unanimous consent. Following this the board reconvened upon a motion by Mr. Douglas and seconded by Mr. Crumbley with unanimous consent.

Item 2021-01-017 Attorney Report of Executive Session
Mr. Vaughn reported that the Board held an interview related to an appointment, had discussed one legal matter and one real estate matter. The board was now ready to vote on Item 005, deferred earlier.

Item 2021-01-005 County Resolution CR202105 Appointing a County Attorney
Mr. Crumbley moved to appoint, by special resolution, the firm of Smith, Welch, Webb and White and in particular, attorney Andrew J. Welch, III as the new County Attorney, with Benjamin Vaughn and Brandon Bowen retained as Special Counsel for particular projects pending. This was seconded by Mr. Douglas and adopted with unanimous consent.

Item 2021-01-018 Adjournment Motion
With no Public Comment submitted, Mr. Douglas moved to adjourn, seconded by Mr. Crumbley with unanimous consent.

Ratified this 8th Day of February, 2021

___________________________________________
On behalf of the Board of Commissioners
Joe Brown, Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein. I also attest that the Board did enter upon an Executive Session with the purpose of said session being described herein and allowable under State of Georgia law governing open meetings.

J. Michael Brewer, Deputy County Manager
Clerk of the 123rd Session, Attesting