BUTTS COUNTY BOARD OF COMMISSIONERS

MINUTES OF REGULAR SESSION

MAY 9th, 2011

Present:

Roger McDaniel, Chairman

Gator Hodges, Vice-Chairman

Robert L. Henderson, Commissioner

J. Keith Douglas, Commissioner

Mike Patterson, Commissioner

Jessica Reynolds, County Clerk

Staff:

Alan E. White, County Administrator

Michael O’Quinn, County Attorney

J. Michael Brewer, Deputy County Administrator

Christina Taylor, Zoning Administrator

MINUTES

A regular meeting of the Butts County Board of Commissioners was held on May 9th, 2011.

Chairman McDaniel called the meeting to order and to enter into a workshop.

Dr. White opened the following topics up for discussion; a revised budget timeline, the base bid for Worthville Fire Station , letter from RJ Mitchell regarding impact fees, Board of Assessors vacancy, Transportation Investment Act of 2010, SPLOST and material for May 16th budget work session. Mr. McDaniel addressed the board regarding an official response to the Board of Education.

A motion to go into executive session by Mr. Hodges seconded by Mr. Patterson with a 5-0 vote recorded.

A motion was made by Mr. Hodges to reconvene seconded by Mr. Douglas with a 5-0 vote. (Item 061)

Mr. Hodges made a motion to add item 066A Appointment to the Board of Assessors; 066 B County Administrators Contract.

Mr. Douglas made a motion to approve the agenda seconded by Mr. Henderson with 5-0 vote. (Item 062)

Approval of the April 2011 minutes; Mr. Henderson made a motion to approve seconded by Mr. Hodges with a 5-0 vote.

Michael Brewer introduced Lt. Filbeck to introduce and recognize the HOSA team for their success in the competitions they have attended. Mr. McDaniel congratulated the students on behalf of the board then posing in a picture for the paper.

Recognition Commissioners training program; Dr. White presented a certificate to Mr. Henderson on behalf of ACCG for completing his advanced training. Dr. White then presented to Mr. Douglas a certificate as a certified county commissioner.

Request to address the board; RJ Mitchell was removed.

NEW BUSINESS

Request for Approval; Employment Incentive Program (EIP) Grant $500,000.00. Mr. Hodges motioned to approve seconded by Mr. Patterson with a 5-0 vote recorded. (Item 063)

Request for Approval; Worthville Fire Station Construction Bid. Dr. White made the recommendation to approve the low bid to Georgia Construction and Restoration in the amount of $435,368.00. Mr. Hodges motioned to accept and approve seconded by Mr. Douglas with a 5-0 vote. (Item 064)

Request for Approval: Three Rivers/DOT Contract for Public Transportation in the amount of $3,869.00. This is an Annual Agreement for public transportation for elderly and disable citizens of Butts County. Mr. Henderson motioned to approve seconded by Mr. Douglas with a 5-0 vote recorded. (Item 065)

Appointment to Jackson/Butts County Library Board; Mr. Hodges motioned to appoint Leland TeBout to fill the vacant appointment seconded by Mr. Douglas with a 5-0 vote recorded. Mr. Henderson motioned to appoint Michael Brewer as liaison for the board seconded by Mr. Hodges with a 5-0 vote recorded. (Item 66)

Appointment to Board of Assessors: to serve the unexpired three year term of Anita Spraggin; Mr. Hodges motioned to appoint John Carter Jr. seconded by Mr. Patterson with a 5-0 vote recorded. (Item 66A)

County Administrators Contract: Mr. Douglas motioned to extend the contract under the same terms to align as the calendar year seconded by Mr. Henderson with a 5-0 vote recorded. (Item 66B)

OLD BUSINESS

Revision to the Butts County Zoning Ordinance; Mr. Henderson made a motion to waive the second public hearing seconded by Mr. Hodges with a 5-0 vote.

1. The adoption of policies and procedures governing the calling and conducting of zoning hearings.

Mr. Patterson motioned to approve seconded by Mr. Douglas; Mr. Patterson opened up for discussion; 5-0 vote recorded.

2. The standards governing the exercise of the zoning power.

Mr. Henderson motioned to approve seconded by Mr. Hodges; Mr. Hodges opened up for discussion; 5-0 vote recorded.

3. The adoption of a revised Butts County zoning ordinance, including sign regulations, and re-adoption

of the official Butts County zoning map. Mr. Douglas motioned to approve and to authorize chairman to sign the map on behalf of the board seconded by Mr. Henderson; Mr. Hodges opened for discussion; 5-0 vote recorded. Said studies by personnel actions are hereby made a part of these minutes by reference. (Item 050)

INFORMATION

Letter from Judge William Fears regarding the courthouse

Purchase Orders: Kauffman Tire $2056.60, Yancy Bros $3368.40, Nextran $1845.64, Davis Oil $17,019.00, Davis Oil $10,516.20, Atlanta Commercial Tire $4922.38, Vulcan Materials $4625.00, Vulcan Materials $4625.00, Vulcan Materials $2281.25, Kauffman Tire $3638.40,

Requisition 2: Rental Solutions $1,033.00

With no further business, Mr. Henderson motioned made a motion that the meeting be adjourned seconded by Mr. Douglas with unanimous consent, 5-0. (Item 067)

Ratified this 9th day of May, 2011

Prepared by Jessica Reynolds, County Clerk