BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF THE BOARD FOR JULY 25, 2019
4:00 PM Called Meeting

Present:
☐ Ken Rivers, District 1, Chairman
☐ Keith Douglas, District 4 Vice Chairman
☐ Joe Brown, District 3
☐ Russ Crumbley, District 5

Staff:
☐ Steve Layson, County Administrator
☐ Michael Brewer, Deputy County Administrator
☐ Ben Vaughn, County Attorney

Section 1: Workshop Meeting

Chairman Ken Rivers called the August 12 2019 workshop to order at 5:00 PM. The first order of business was to discuss a timeframe for calling a referendum for a TSPLOST to be put before the voters of Butts County. The County Attorney also discussed timeframes for this including having a required meeting with the cities to discuss this and obtain consensus.

The next item was a continuation of discussion on housing standards and beefing up those standards to raise the minimum threshold on quality construction and size of homes to avoid low quality homes that rapidly depreciate and which can become eyesores. Planning staff will propose new design standards for the board to consider in formulating a design strategy for future housing development.

The next item for discussion was the comprehensive plan and the uniform development ordinance and making sure that these standards are aligned. There are currently concerns that these do not match up and it is not clear which one supersedes the other. Staff will continue to work on this for a future workshop so that the board can decide which way it wants to go.

The next discussion was on the LMIG grant. Due to revenue issues that would require matching funds from the County, it was proposed that the county should forego that grant and return the money to DOT. The county will look into reducing the number of roads covered under LMIG to bring the amount down to what can possibly be accommodated. Commissioner Rivers then adjourned the workshop at 5:45 PM.

Section 2: Regular Meeting, Preliminaries

Chairman Rivers called the August meeting to order at 6:00 PM and asked Commissioner Douglas to deliver the invocation and lead the pledge of allegiance.

Item 2019-08-150 Adoption of Docket

Mr. Brewer requested the removal of Item 161. Mr. Douglas then moved to adopt the docket, seconded by Mr. Crumbley with unanimous consent, 4-0.

Item 2019-08-151 Approval of Minutes
Mr. Brown moved to approve the July minutes, seconded by Mr. Douglas with unanimous consent.

Item 2019-08-152 Recognition of 35 Year Employee
Mr. Brewer presented a 35-year service award to Tax Commissioner Nancy Washington.

Section 3: Old Business

Item 2019-06-122 Special Use for Cell Phone Tower
Ms. Lawson requested that this item be tabled as it was still being studied. Mr. Brown moved to table, Mr. Crumbley seconded and the item was tabled with unanimous consent.

Section 4: New Business

Item 2019-08-153 Public Hearing on Special Use for Animal Processing Facility
The next item was for a Special Use for a deer cooler. A public hearing was convened; no one spoke for or against. Following questions for the applicant, the public hearing was closed. Mr. Douglas made a motion to approve the special use, seconded by Mr. Brown with unanimous consent.

Item 2019-08-154 Public Hearing on Special Use for Repair Facility
The next item was a Special Use for a repair facility. A public hearing was convened; no one spoke for or against. Following questions for the applicant, the public hearing was closed. Mr. Crumbley made a motion to approve the special use, seconded by Mr. Douglas with unanimous consent.

Item 2019-08-155 Possible Action on Community Standards for Housing
No action taken; see workshop notes.

Item 2019-08-156 Resolution CR201923 Regulating Worktime Reporting Requirements
Mr. Brewer presented Resolution 23 which defines standards concerning employees and compensation and which regulates employee time records and what must be submitted each pay period. A motion was made by Mr. Douglas and seconded by Mr. Brown to adopt the resolution which passed with unanimous consent. The resolution shall be made a part of the Book of Resolutions (1).

Item 2019-08-157 Resolution CR201924 Unassigning the Courthouse as a Judicial Center
Mr. Brewer presented Resolution 24, which will close the historic Butts County courthouse as a Judicial Center and which pays tribute to its 12 decades of service. Upon a motion by Mr. Douglas and seconded by Mr. Crumbley, the motion passed with unanimous consent. The resolution shall be made a part of the Book of Resolutions (1).

Item 2019-08-158 Resolution CR201925 Endorsing the Henderson Campus Project
Mr. Brewer presented Resolution 25, which encourages support of a private project to rehabilitate the former Henderson school campus. Upon a motion by Mr. Douglas and seconded by Mr. Brown, the resolution passed with unanimous consent. The resolution does not bind the County to any obligations. The resolution shall be made a part of the Book of Resolutions (1).

Item 2019-08-159 Creation of a Census Committee
Mr. Layson presented an action for the board to create a census committee, consisting of Michael Brewer, Crawford Thomas and Christie Lawson. The purpose of this committee would be to promote the Census in 2020. It is not anticipated that there will be a need for the committee to meet more than once. Mr. Crumbley moved to approve, seconded by Mr. Douglas with the provision that citizens also be added to the committee.

Item 2019-08-160 Intergovernmental Agreement with Lamar and Monroe Counties
Mr. Vaughn presented an intergovernmental agreement between Lamar, Monroe and Butts County that will break out the costs for the judicial circuit between the three counties based on population. The agreement would continue for 50 years unless there was a change in the state law that governed cost sharing. Upon a motion by Mr. Brown, seconded by Mr. Crumbley the agreement was approved with unanimous consent. It will also require approval by the Boards of Lamar and Monroe Counties.

Item 2019-08-161 Authorization for Chairman to Sign Rental Agreement for 6 Byars Street
Mr. Layson notified the board that the county was going to need to rent additional office space for the public defender during renovations and reconstruction of judicial buildings. A suitable space had been found and he requested that the board authorize the chairman to sign the agreement once the county attorney had approved it. Mr. Brown moved to approve, seconded by M. Douglas with unanimous consent.

Section 5: Concluding Business

Item 2019-08-162 Financial Update
The financial update for the month was given by CFO Rhonda Blissit.

Item 2019-08-163 County Administrator’s Update
Mr. Layson reported that work was nearing completion on the rehabilitation of the Courthouse Annex on South Mulberry Street and that the court offices that would be relocating to that building were preparing for the move this week. He commended Stewart Cawthon for managing this project and gave mention of how much work county inmates had contributed to the effort.

Mr. Layson also reported that the Tax Commissioner is a month late on turning in revenue for the month of July, which is putting a strain on finances. With 8% of the budget year complete as of July 31st, the County has only received 2% of the budget.

Item 2019-08-164 Executive Session for Personnel, Litigation and a Real Estate Matter
Mr. Douglas moved to enter Executive Session, seconded by Mr. Brown with unanimous consent. Later Mr. Douglas moved to reconvene the regular session, seconded by Mr. Brown with unanimous consent.

Item 2019-08-165 Attorney Report
Mr. Vaughn stated that the board met to discuss two potential litigation matters, one personnel matter and a real estate matter. The Chairman then turned it over to Mr. Brewer for an action item from Executive Session.

Item 2019-08-166 Appointments to West Georgia EMS Council
Mr. Brewer requested that the board give favorable consideration to reappointing Michael Wilson and Randy Prince to the West Georgia EMS Council for another year. Mr. Douglas moved to reappoint, seconded by Mr. Crumbley and passed with unanimous consent.

Item 2019-08-167 Adjournment Motion
With no submittals for Public Comment, Mr. Crumbley moved to adjourn the meeting, seconded by Mr. Brown with unanimous consent. Meeting was adjourned.

Ratified this 9th day of September, 2019

On behalf of the Board of Commissioners
Ken Rivers, Chairman of the Board

CERTIFICATION & ATTESTATION

I do hereby attest by my signature and seal below that the aforementioned minutes of the Butts County Board of Commissioners are an accurate representation of the official actions undertaken by the Board during the open meeting designated for the date and times stated herein. I also do swear and affirm that the Commissioners did enter upon an Executive Session for the purposes of discussing two litigation matters, one personnel matter and one real estate matter, meeting the requisite conditions for going into closed session as allowed under Georgia law.

J. Michael Brewer, Deputy County Administrator
as Clerk of Butts County