Opening:

 A regular meeting of the Butts County Board of Commissioners was called to order at 6:00 PM, Monday on April 14, 2014 in the C. Wayne King Auditorium, Jackson, Georgia by Chairman, Roger McDaniel. Commissioners present at this time were McDaniel, Henderson, Hodges, Douglas, and Patterson. Vice Chairman Henderson led the invocation.

Present:

Roger D. McDaniel, Chairman
Robert L. Henderson, Sr., Vice-Chairman
G.S. “Gator” Hodges, Commissioner
J. Keith Douglas, Commissioner
Mike Patterson, Commissioner
Michael Brewer, County Administrator
Crystal Griggs-Epps, County Clerk
Michael O’Quinn, County Attorney

 

Approval of Docket

Item 2014-04-062       Chairman McDaniel asked if there was anything that needed to be added or deleted from the agenda. Mr. Michael Brewer requested to add a Commissioner Recognition item and to table the Sheriff’s agenda items until the next regular meeting. Vice Chairman Henderson made a motion to accept the changes and approve the agenda, Commissioner Hodges seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-063       Vice Chairman Henderson made a motion to approve March 10th and March 24th meeting minutes. Commissioner Douglas seconded. Vote 5-0, motion carried unanimously.

Presentations            A Resolution recognizing Ms. Emily Barnes as Butts County’s Finalist for the 2014 Servant’s Heart Award was read by Mr. Brewer. Commissioner Douglas made a motion to approve the resolution, Commissioner Hodges seconded. Vote 5-0, motion carried unanimously.

A Proclamation recognizing the month of April as Industry and Local Business Month was read by Mr. Brewer. Commissioner Hodges made a motion to approve the proclamation, Commissioner Patterson seconded. Vote 5-0, motion carried unanimously.

A Proclamation recognizing the month of April as Donate Life Month was read by Mr. Brewer. Commissioner Patterson made a motion to approve the proclamation, Commissioner Douglas seconded. Vote 5-0, motion carried unanimously.

Mr. Brewer recognized the achievement of Commissioner Douglas for recently earning top level certification for Commissioners.

 

Old Business

Item 2014-02-021       Chairman McDaniel stated there is no one to nominate at this time due to the amount of distance involved in travelling to the meetings. The Chairman asked the audience if anyone knew of someone that would be interested in serving on the Three Rivers Commission to let the Board know. Commissioner Douglas made a motion to table this item until next meeting, Commissioner Hodges seconded. Vote 5-0, motion carried unanimously.

 

New Business

Item 2014-04-064       Mr. Michael Brewer addressed the Project Support for Roundabout Consideration for State Route 42 at State Route 87 item. Mr. Brewer stated there is no timeline yet in place for this project. Commissioner Patterson added that a roundabout would be a great improvement for this extremely dangerous area. Commissioner Hodges made a motion to approve, Commissioner Douglas seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-065       Ms. Chiquita Barkley deferred this item to Mr. Marty Long to address. Mr. Long advised that this is something that the County does every two to three years; turning in the old equipment to get new equipment. Commissioner Hodges asked do we own it now. Mr. Long replied that we have negotiated with the company and we will own this equipment. Caterpillar gives a guarantee buy back. Vice Chairman Henderson made a motion to approve the lease, Commissioner Hodges seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-066      Mr. Glen Goens requested to circulate a RFP for a Mass Notification System. Mr. Brewer added that this item was put in this year’s budget. Commissioner Hodges asked Mr. Goens, where do you see the future in the next ten years; will technology override this? Mr. Goens replied, eventually technology will probably take over. Vice Chairman Henderson made a motion to approve the circulation of the RFP, Commissioner Douglas seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-067       Mr. Doug Manning presented the Community Service Program item. Mr. Manning stated that money is earmarked for this program; however, there is a shortage in the number of guards for this program. Meanwhile, we have a lot of cleaning to do in this county, therefore we have decided to go another route with the program and utilize people from the Parent Accountability Court Program. The participants in this program will receive hours of community service. Our Building Maintenance Department will oversee the program. Vice Chairman Henderson made a motion, Commissioner Douglas seconded. Discussion – Commissioner Hodges stated that he is concerned with cleaning up on a state route. Mr. Manning informed Mr. Hodges that the participants will only pick up trash and not cut grass. Vice Chairman Henderson verified with Mr. Manning that the money is already allocated for this program. Vote 5-0, motion carried unanimously.

Item 2014-04-068       Mr. Manning addressed the Land Bank Authority item. There are dilapidated, foreclosed properties in the county and there is no protocol to develop or sale these properties. The Land Bank Authority will address a number of issues. This will be done through the court system. Commissioner Douglas made a motion, Commissioner Hodges seconded it for discussion. Commissioner Hodges commended Mr. Manning for his hard work, but he totally disagrees with the philosophy. The government has no role in trying to sell properties. This thing should be taken over by the private sector. Commissioner Hodges added that a RFP should be done for this to let a company come in and do an auction. Mr. Manning responded there are already public auctions held on the courthouse steps. No one is going to buy the land until we clean it up. The Land Bank Authority will work, if we work it correctly. Attorney O’Quinn added that under Georgia law, we are required to sell at an auction, seal bid or develop a Land Bank Authority. Chairman McDaniel asked what the overhead for supporting the Land Bank Authority would be. Mr. Manning advised that it will be taken into his department. Commissioner Hodges also added what happens on the property is market based. Commissioner Douglas made a motion to table the item and do as a workshop, Vice Chairman Henderson seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-069   Mr. Dan Magee presented the proposed fees for the Department of Leisure Services. Mr. Magee told the Board that he would like to charge one fee instead of all the nickel and dime fees. He wants to be closer to other county fees. Mr. Magee advised that his department will do the concessions even when the ball field is rented out. Chairman McDaniel asked will $35.00 cover the utility cost since air will be added. Mr. Magee said he would come back before the Board to request an increase in fees once the air has been installed. Commissioner Hodges made a motion to approve the fees, Commissioner Patterson seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-070       Mr. Manning addressed the progress of the Flovilla Fire Station. A report was included in the commissioner’s meeting package to brief all the commissioner’s on the progress of the station. Commissioner Patterson asked are we no longer looking to use inmates for this project. Mr. Manning said that is correct. Mr. Manning also added that this body had approved a motion to not to exceed $500,000 for the project.

Item 2014-04-071       Mr. Brewer advised that the health insurance goes fiscal year and MSI is our agent. Commissioner Patterson stated that is why he would like for the Board to consider a competitive broker bid for health insurance. Chairman McDaniel added the Board had voted to have the staff handle these issues and currently we are with MSI. Commissioner Patterson made a motion to get three competitive bids, no second motion made. Motion died due to lack of a second.

Item 2014-04-072       Attorney, Mr. O’Quinn requested the Board to approve the assignment of the subrogation claim. ACCG-IRMA requested to have the county to assign the claim over to them so they in return can sue the other party to recoup their money. Commissioner Douglas made a motion to approve, Commissioner Patterson seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-073       Mr. Manning presented the alcohol license request item for Convenience Stores, Inc. located at 2781 Hwy 16 West. The documents submitted by the applicant meets the County’s alcohol ordinance requirements. Ms. Stevenson added that the property was not purchased as a tax sale, it was a bank sale. Commissioner Patterson made a motion to approve, Commissioner Douglas seconded. Vote 4-0, Henderson abstained.

Item 2014-04-074       Mr. Manning presented Case #04(01)-2014 – Ben Rivers requesting a rezoning from AR to C-2 for property located at 2414 Hwy 36 East. Said rezoning is to utilize the property for a used car lot. Attorney O’Quinn opened the public hearing to hear any favors or opposition on the rezoning; which there were none. Chairman McDaniel closed the public hearing. Commissioner Hodges made a motion to approve, Commissioner Douglas seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-075       Mr. Manning presented Case #04(02)-2014 – Ben Rivers requesting a special use for a used car lot on property located at 2414 Hwy 36 East. Attorney O’Quinn opened the public hearing to hear any favors or opposition towards the permit. Mr. Massey addressed the Board to call attention to a discrepancy between the online version of the special use code and the paper copy of the special use code. Mr. Massey said he is not sure which one is right. Mr. Massey stated he is not opposing the permit; he just wanted to make the Board aware of the discrepancy. The paper copy of the special use code was given to Mr. Manning for further review. Chairman McDaniel closed the public hearing. Commissioner Hodges made a motion to approve, Commissioner Patterson seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-076       Vice Chairman Henderson made a motion to approve the consent agenda, Commissioner Douglas seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-077       Public Comments – Mr. Massey addressed the Board in regards to the way the Jenkinsburg Fire Station handled a recent fire near his home. He stated that the Fire Station drove their fire truck through his yard and left marks. Also, the firefighter went over his fence. Mr. Massey stated that Chief Wilson should have called him back in regards to this incident.

Item 2014-04-078       Mr. Brewer announced the following items: Tim Kersey Volunteer Memorial Pavilion dedication was held recently and the pavilion is now open; Partners for Smart Growth will be meeting next week and the Towaliga Judicial Dinner is scheduled for Thursday, April 17th.

Item 2014-04-079       Ms. Crystal Epps reported that Butts County will not be affected by the upcoming Metroplex Project; however, other surrounding counties will be; and for any interested parties to contact the FAA with any comments by April 23rd.

Item 2014-04-080       Commissioner Douglas made a motion to go into executive session, Commissioner Patterson seconded. Vote 5-0, motion carried unanimously.

Item 2014-04-081       Commissioner Douglas made a motion to reconvene into the regular meeting, Commissioner Patterson seconded. Vote 5-0, motion carried unanimously. Attorney O’Quinn pronounced the items discussed in the executive session which were: status of the tax appeal litigation; the dispute regarding funding in juvenile court; and a personnel issue. Also, the Board considered the Hawkes Building proposal by the City of Jackson and will take action in the meeting.

Chairman McDaniel entertained a motion to sell the Hawkes Building. Commissioner Hodges made a motion to sell the Hawkes Building to the City of Jackson for $1.00 with the County Attorney preparing documents. Commissioner Patterson seconded. Vote 4-0, Vice Chairman Henderson abstained.

Item 2014-04-082       Commissioner Douglas made a motion to adjourn the meeting, Commissioner Hodges seconded. Vote 5-0, motion carried unanimously.