BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF A REGULAR SESSION
NOVEMBER 14, 2016

Present:
Keith Douglas, Chairman
Roger McDaniel, Vice Chairman
Gator Hodges, Commissioner
Robert L. Henderson, Commissioner
Joe Brown, Commissioner

Staff:
Keith Moffett, County Administrator
Chiquita Barkley, Controller
Crystal Epps, County Clerk
Michael Brewer, Government Relations Director
Michael O’Quinn, County Attorney

MINUTES

A workshop was held at 5PM for the following items: I-75 Express Lanes Project, Code Enforcement Presentation, Tax Assessor’s New Computer System and Leisure Services Building.

Regular Meeting (began at 6:00PM)
2016-11-205 Approval of Agenda – Dr. Moffett requested to add an executive session for real estate and to remove items 11-215 and 11-219. Hodges made a motion to approve, McDaniel seconded; vote 5-0.

2016-11-206 Approval of Meeting Minutes – October 17, 2016 – Hodges made a motion to approve, McDaniel seconded; vote 5-0.

2016-11-207 Public Comments – no comments

2016-10-197 Authorization for Chairman to sign Coca Cola Agreement –
Hodges made a motion to approve, McDaniel seconded; vote 5-0.

2016-10-198 Authorization for Chairman to sign Caterpillar Lease Agreement – Hodges made a motion to approve, McDaniel seconded; vote 5-0.

2016-11-208 Amendment to Traffic and Vehicles Ordinance – 2nd Reading – Hodges made a motion to approve, Brown seconded; vote 5-0.

2016-11-209 Appointment to Tax Assessors Board – Brown made a motion to table, Hodges seconded; vote 5-0.

2016-11-210 Appointment of Committee for Butts County Comprehensive Plan – Henderson made a motion to ratify the appointment of the committee, McDaniel seconded; vote 5-0.

2016-11-211 Authorization for Chairman to Sign 2017 LMIG Application – Brown made a motion to approve, McDaniel seconded; vote 5-0.

2016-11-212 Authorization for Chairman to Sign Intergovernmental Lease Agreement with IDA for Tract of Land behind Animal Control – Hodges made a motion to approve, McDaniel seconded; vote 5-0.

2016-11-213 Authorization for Chairman to Sign 2016-2017 United Way Impact Fund Grant Agreement – Brown made a motion to approve, McDaniel seconded; vote 5-0.

2016-11-214 Authorization for Chairman to Sign Resolution Expanding the Freeport Exemption to include E-Commerce – Hodges made a motion to place the Freeport Exemption expansion to include E-Commerce on the March ballot, Brown seconded; vote 5-0.

2016-11-216 Discussion and Possible Action on Deeding of Property to Technical College System of Georgia – McDaniel made a motion to take item from table for discussion of deeding of property to Technical College, Henderson seconded; vote 5-0.

McDaniel then made a motion to authorize the County Attorney to draft a lease agreement to Southern Crescent Technical College to lease building, Brown seconded; vote 5-0. Also, McDaniel made a motion to retain the building used by SCTC and the land extending from building from 50 feet in all direction and deed all remaining property (but if building ever decided not to be use for a college, the land will revert back to the county), Hodges seconded; vote 5-0.

McDaniel made a motion to engage the county surveyor to plat the plan out; however will ask SCTC to pay surveyor fee, Hodges seconded; vote 5-0.

2016-11-217 Approval of Wingap Computer System for Tax Assessor’s Office – Brown made a motion to approve, Hodges seconded; vote 5-0.

2016-11-218 McIntosh Trail Update – Mike Hubbard with McIntosh Trails gave an update on their services and county offices.

2016-11-220 Executive Session – Hodges made a motion to go into executive session to discuss two personnel matters, two potential real estate matters, and one potential litigation matter.

2016-11-221 Executive Session Summary – Hodges made a motion to reconvene, McDaniel seconded; vote 5-0. There was a recommendation to appoint a courthouse stakeholder committee with the goal to make the 19th century courthouse perform to 21st century justice requirements.

2016-11-222 Adjournment – Hodges made a motion to adjourn, McDaniel seconded; vote 5-0.