BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF A PUBLIC HEARING
JUNE 28, 2018
Present:
Joe Brown, District 3
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman, Presiding

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

Public Hearing 3: Millage Rate for 2018 at 12.209 mils, 6:00 PM

2018-06-133 Purpose of Public Hearing & Instructions
Vice Chairman Rivers called a meeting of the Board of Commissioners to order for the purpose of a public hearing on the proposed 2018 millage rate of 12.209 mils, which would be the same levy of mils as the previous year. Mr. Layson gave an overview of the purpose of the public hearing and the County Attorney then opened it up for public comment.

2018-06-134 Public Hearing on County Millage Rate
Mr. David Massey spoke in opposition to the proposed levy. No one else spoke in favor or opposition and the public hearing was closed.

2018-06-135 Adjournment Motion
Upon a motion from Mr. Henderson, seconded by Mr. Douglas, the meeting was then adjourned with unanimous consent, 4-0.

BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF A CALLED MEETING
JUNE 28, 2018
Present:
Joe Brown, District 3
Russ Crumbley, District 5, Chairman (Phone)
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman, Presiding

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

Called Meeting Minutes

Vice Chairman Ken Rivers called the meeting to order at 6:15 PM and called upon Pastor Tim Rives to give the invocation and lead the pledge of allegiance.

2018-06-136 Adoption of the Fiscal Year 2019 Budget Resolution
Vice Chairman Rivers turned the meeting over to County Clerk Michael Brewer to present the budget resolution for Fiscal Year 2019, the substantial portions of which that pertained to the budget being read into the minutes. The budget resolution is attached to and made a part of these minutes.

Upon a motion by Mr. Brown, seconded by Mr. Crumbley, the budget resolution was adopted in a 3-2 vote, with Mr. Rivers joining in the affirmative and Mr. Henderson and Mr. Douglas in dissent.

2018-06-137 Adoption of the County Millage Rate
Mr. Layson read the required millage documents as provided by the Tax Commissioner, whereupon Mr. Brown made a motion to adopt the millage rate for the County government at 12.209 mils for 2018. This was seconded by Mr. Crumbley, with Mr. Rivers joining in the affirmative, Mr. Henderson and Mr. Douglas in dissent. The millage rate was adopted 3-2.

2018-06-138 Adoption of the Total County Millage Rate of the County, School District and Hospital.
Mr. Layson read the required millage documents as provided by the Tax Commissioner, whereupon Mr. Brown made a motion to adopt Butts County School District millage at 17.221 mils and the Hospital Millage of 1.0 mils, to be added to the County millage rate of 12.209 mils for a total of 30.430 mils. This was seconded by Mr. Crumbley, with Mr. Rivers joining in the affirmative, Mr. Henderson and Mr. Douglas in dissent. The millage rate was adopted 3-2.

2018-06-139 Adjournment Motion
Upon a motion from Mr. Brown, seconded by Mr. Rivers, the meeting was then adjourned with unanimous consent, 4-0.

BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF A CALLED WORKSHOP & MEETING
JUNE 28, 2018
Present:
Joe Brown, District 3
Russ Crumbley, District 5, Chairman (Phone)
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman, Presiding

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

Called Meeting Minutes

Vice Chairman Ken Rivers called the meeting to order at 6:30 PM. Chairman Crumbley was present by telephone for the first part of the meeting but was unable to preside due to not being physically present due to a death in his family.

Item 2018-06-140 Meeting and Possible Action with the Charter Committee on Consolidation
Mr. Rivers turned this discussion over to Mr. Brown, who informed the Committee of his reasons for their formation at the time they were formed. Mr. Brewer then read a statement from Chairman Crumbley that stated the following:

“I am writing to let the people of Butts County know my position on consolidation. After much consideration, I am of the belief that consolidation of governments is not feasible at this time and that the committee which was appointed to study this issue should be dissolved.

I understand the reasons that consolidation was considered but I think that before this Board or any future Board considers consolidation again, that we first need to hear from the people of Butts County and one way to do this would be to have a non-binding referendum. This has been done in the past with success; one example is the referendum held in 1988 to put before the people the question of whether the County should go to a County Manager/Commission form of government, which resulted in an affirmative vote by the citizens and later led to this happening.

I believe that the same could be accomplished in this case; a question put before the people, on a ballot at some time in the future, asking them a simple “yes” or “no” question about whether they think the governments should be consolidated. The particular wording of the question can be determined later, as well as when to put it on the ballot.

Butts County has more pressing issues that need to be addressed other than consolidation of governments, and if this is put to a vote now, I intend to vote to dissolve the Charter Committee on Consolidation at this time.

I would like to express my thanks and appreciation to the members of the committee for all their hard work and willingness to serve during this process.

/S/ Russ Crumbley, Chairman of the Board of Commissioners

Mr. Brown then made a motion to dissolve the Charter Committee on Consolidation, seconded by Mr. Crumbley with unanimous consent. Motion passed 5-0. Mr. Crumbley then asked to be excused.

Item 2018-06-141 Adoption of Local Policy on Hands Free Telephone
Mr. Layson presented a policy developed by the County Attorney that supports the new hands-free telephone law that goes into effect July 1, 2018. Mr. Douglas moved that the policy be approved and incorporated into the Personnel Ordinance, seconded by Mr. Brown with unanimous consent. Motion passed 4-0.

Item 2018-06-142 Discussion on Riley Road
The board held a discussion on the progress of the paving of Riley Road, along with concerns about how the project would be completed with regards to funding. After discussion, Mr. Brown moved that any windfall surplus funds generated by SPLOST 6 as it comes to an end this year be applied to this project, which remains capped at $400,000.00 total outlay. This was seconded by Mr. Henderson with unanimous consent. Motion passed 4-0.

Item 2018-06-143 Executive Session for Personnel and Litigation
Mr. Brown moved to enter Executive Session for Personnel and Litigation. This was seconded by Mr. Henderson with unanimous consent. Motion passed 4-0. Subsequently, Mr. Douglas moved to withdraw from Executive Session, seconded by Mr. Brown with unanimous consent and passed 4-0.

Mr. O’Quinn advised the audience that the board discussed an employee retirement matter, an employee’s working hours and also a potential litigation problem.

Item 2018-06-144 Adjournment Motion
Mr. Douglas moved to adjourn the meeting, seconded by Mr. Brown with unanimous consent. Meeting was adjourned.

/S/ Ken Rivers, Vice Chairman, Presiding

/S/ J. Michael Brewer, County Clerk, Attesting