BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF PUBLIC HEARINGS AND REGULAR MONTHLY MEETING
JUNE 21, 2018

Present:
Joe Brown, District 3 (By Phone, various)
Russ Crumbley, District 5, Chairman
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

Public Hearing 1: Millage Rate for 2018 at 12.209 mils, 8:00 AM

2018-06-110 Purpose of Public Hearing & Instructions
Chairman Russ Crumbley called a meeting of the Board of Commissioners to order for the purpose of a public hearing on the proposed 2018 millage rate of 12.209 mils, which would be the same levy of mils as the previous year. Mr. Layson gave an overview of the purpose of the public hearing and the Chairman then opened it up for public comment.

2018-06-111 Public Hearing on County Millage Rate
Ms. Nancy Washington spoke in opposition to the proposed millage levy. No one else spoke in favor or opposition and the public hearing was closed.

2018-06-112 Adjournment Motion
Upon a motion from Mr. Douglas, seconded by Mr. Rivers, the meeting was then adjourned with unanimous consent, 4-0.

Public Hearing 2: Millage Rate for 2018 at 12.209 mils, 5:00 PM

2018-06-113 Purpose of Public Hearing & Instructions
Chairman Russ Crumbley called a meeting of the Board of Commissioners to order for the purpose of a public hearing on the proposed 2018 millage rate of 12.209 mils, which would be the same levy of mils as the previous year. Mr. Layson gave an overview of the purpose of the public hearing and the Chairman then opened it up for public comment.

2018-06-114 Public Hearing on County Millage Rate
Mr. David Massey spoke in opposition of the proposed levy. No one else spoke in favor or opposition and the public hearing was closed.

2018-06-115 Adjournment Motion
Upon a motion from Mr. Rivers, seconded by Mr. Henderson, the meeting was then adjourned with unanimous consent, 4-0.

Public Hearing 3: FY2019 Budget Proposed, 5:15 PM

2018-06-116 Purpose of Public Hearing & Instructions
Chairman Russ Crumbley called a meeting of the Board of Commissioners to order for the purpose of a public hearing on the proposed FY2019 budget of $18,772,009.00, a reduction of $1,760363.00 from the previous year’s budget of $20,532,372.00 in FY 2018. Mr. O’Quinn gave an overview of the purpose of the public hearing.

2018-06-117 Budget Presentation
Mr. Steve Layson gave an overview of the budget process and Ms. Rhonda Blissit gave an overview of the budget itself. The Chairman then opened it up for public comment.

2018-06-118 Public Hearing on Proposed FY 2019 Budget
Mr. David Massey spoke in opposition of the reduced budget. No other member of the general public spoke in favor or opposition, and the public hearing was closed.

2018-06-119 Adjournment Motion
Upon a motion from Mr. Rivers, seconded by Mr. Douglas, the meeting was then adjourned with unanimous consent, 4-0.

Regular Meeting Minutes for the June 21, 2018 Board of Commissioner’s Meeting.

Section 1: Regular Meeting Preliminaries

Chairman Crumbley brought the June 2018 regular meeting to order at 6PM, welcomed all present and requested Mr. Henderson give the invocation and lead the Pledge of Allegiance.

Item 2018-06-120: Approval of Docket
The docket was approved upon a motion by Mr. Henderson, seconded by Mr. Rivers with unanimous consent, 4-0.

Item 2018-06-121: Approval of the May 2018 Minutes
Upon a motion by Mr. Douglas and seconded by Mr. Rivers, the board voted with unanimous consent to approve the minutes from the May meetings and authorize the Chairman to sign the minutes on behalf of the board, 4-0.

Item 2018-06-122: Proclamations and Resolutions
Mr. Brewer presented a proclamation declaring the week of June 18-24 as “Amateur Radio Week” in Butts County, which was approved upon a motion by Mr. Rivers and seconded by Mr. Henderson, with unanimous consent.

Section 2: Old Business

Item 2018-05-100: Repeal of Overlay District (Staff Report)
Ms. Christy Lawson gave an overview of the process necessary for repealing the I-75 Overlay District. The Board will continue to take this matter under advisement with no action taken at this time.

Section 3: New Business

Item 2018-06-123: First Reading on Large Truck Ordinance
Mr. O’Quinn presented the proposed Large Truck Ordinance to the Board and requested that this be a considered a first reading of the ordinance, with instruction to the County Clerk to place this on the County website and out for public consumption. With no objections, the proposed ordinance is now considered to have undergone a first reading.

Item 2018-06-124: Intergovernmental Agreement with Development Authority
The Commissioners heard from Laura H. Sistrunk, Executive Director of the Development Authority, on the renewal of a new IGA between the County and Development Authority. The Development Authority is seeking additional funding through the levy of 3/10 of a mil of tax in FY 2020, as well as other administrative accommodations for staff benefits. After discussion, it was determined that the Board and Development Authority need to meet and hold discussions about current and future funding and how that can be carried out.

Item 2018-06-125: Midyear Board Appointments
Mr. Brewer presented the Commissioners with a slate of candidates for appointment or reappointment to various boards that would have expired on July 1st. The appointments are as follows:

Butts County Water Authority Eddie Roberts July 1, 2018-June 30, 2021

DFACS Board of Directors Rachel Berry Dumas July 1, 2018-June 30, 2023
Board of Health Cynthia Twilley July 1, 2018-June 30, 2024
Board of Health Dr. Keith Fortson July 1, 2018-June 30, 2024
Board of Health Dr. Leslie Biles July 1, 2018-June 30, 2024

Planning Commissioner Harry Clark July 1, 2018-June 30, 2023
Planning Commissioner Cheryl Travis Jones July 1, 2018-June 30, 2023
Planning Commissioner Clint Crowe July 1, 2018-June 30, 2023

Adjustments and Appeals Shannon O’Neal July 1, 2018-June 30, 2022
Adjustments and Appeals Sam Thurman July 1, 2018-June 30, 2021
Adjustments and Appeals Lanier Burford July 1, 2018-June 30, 2020
Adjustments and Appeals Justin Phillips July 1, 2018-June 30, 2019

Included in the slate of candidates, it was discussed that due to frequent turnover in the role of Chairman of the Board of Commissioners, that the Board would designate Mr. Michael Brewer, who serves as County Clerk of Butts County, to represent the Board of Commissioners on the Butts County Board of Health, under the provisions of O.C.G.A. 31-2-2 (a)(1) which reads “One member (of the board of health) shall be the chief executive officer of the governing authority of the county, by whatever name called (Chairman), or some member (of the board of health) designated by said officer”.

Upon a motion by Mr. Rivers, seconded by Mr. Henderson, the slate of appointments and reappointments above was approved with unanimous consent, 4-0.

Item 2018-06-126: Consideration for Support of Roundabout at Highway 42 N and Old Bethel Road
A letter of support from the Board of Commissioners was requested by the Georgia Department of Transportation that would support the construction of a traffic circle at the intersection of Georgia Highway 42 N. and Old Bethel Road. Mr. Rivers moved that the county send such a letter to the department of transportation, seconded by Mr. Douglas with unanimous consent, 4-0

Item 2018-06-127: Approval of Section 5311 Public Transportation Service Agreement
Upon a motion by Mr. Henderson and seconded by Mr. Rivers, the board approved with unanimous consent the annual Public Transportation Service Agreement with the Three Rivers Regional Commission, 4-0.

Item 2018-06-128: Approval of Alcohol License for Yaholas, LLC, 1834 Highway 42S, Flovilla
Upon a motion by Mr. Rivers and seconded by Mr. Douglas, the board approved an alcoholic beverage license for Yaholas, LLC, with Mr. Brown in concurrence (via telephone), Mr. Henderson abstaining and Mr. Crumbley in dissent. Approved 3-1-1

Item 2018-06-129: Approval of Alcohol License for Halls Bridge Food Mart, 1501 Halls Bridge Rd
Upon a motion by Mr. Rivers and seconded by Mr. Douglas, the board approved an alcoholic beverage license for Halls Bridge Food Mart, with Mr. Brown in concurrence (via telephone), Mr. Henderson abstaining and Mr. Crumbley in dissent. Approved 3-1-1

Section 4: Staff Reports

Item 2018-06-130: Staff Reports to the Board
The Chief Financial Officer presented the monthly financial reports to the members of the board and notated that to date we had collected 89% of our anticipated revenues and had expended 86% of our anticipated expenditures.

The County Clerk, Mr. Michael Brewer reminded the Board of upcoming meetings, including the June 28th Third Public Hearing on the County Millage Rate, the June 28th Called Meeting to adopt the FY2019 budget, the proposed County Millage and the Total Millage; the June 28th Called Meeting for a workshop with the Charter Committee on Consolidation and that the next regular meeting would be on July 9th.

The County Administrator, Mr. Steve Layson, updated the Board on various County initiatives and the ongoing process of selecting architects for the judicial annex.

Section 5: Special Business and Public Comments

Item 2018-06-131: Executive Session-Personnel, Litigation and Real Estate
Mr. Rivers moved to enter Executive Session for litigation, personnel and real estate, seconded by Mr. Henderson with unanimous consent. Mr. Rivers later motioned to reconvene normal session, seconded by Mr. Henderson with unanimous consent. Mr. O’Quinn notified the audience that the Board had discussed a personnel matter relating to the retirement of an employee; the potential appointment of a department head to a vacant position and a matter concerning the retirement class of certain employees. He also noted that the possible acquisition of a piece of real estate as well as the potential disposition of a piece of county owned property was discussed. An update of pending litigation matters was also discussed.

Mr. Brewer informed the Board that no one had signed up for public comment utilizing the county procedure.

Item 2018-06-132: Adjournment Motion
Upon a motion by Mr. Douglas and seconded by Mr. Rivers, the board adjourned the meeting with unanimous consent.

Ratified this 9th day of July, 2018