BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF MAY 14, 2018
Present:
Joe Brown, District 3
Russ Crumbley, District 5, Chairman
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman

Staff:
Steve Layson, County Administrator
Michael Brewer, Government Relations Director, County Clerk
Rhonda Blissit, Chief Financial Officer
Mike O’Quinn, County Attorney

MINUTES

Section 1: Workshop

Chairman Russ Crumbley called an advertised workshop to order at 4:30 PM and welcomed all present. The following items were then presented at the workshop: a discussion and presentation by Commissioner Rivers on the need for a heavy truck ordinance; discussion of the budget process and the need for a retreat; an update on the Ocmulgee Water Trail Project; an overview of the needs to increase user rental fees for facilities at Leisure Services (docket item); an update from the Charter Committee Chairman Harvey Norris; and a discussion on repealing and abolishing the I-75 Overlay District (moved to docket). Following discussion, the workshop adjourned at 5:50 PM

Section 2: Regular Meeting Preliminaries

Chairman Crumbley brought the May 2018 regular meeting to order at 6PM, welcomed all present and requested Mr. Brewer to give the invocation and lead the Pledge of Allegiance.

Item 2018-05-089: Approval of Docket
Upon a motion by Mr. Douglas, seconded by Mr. Henderson, the docket was approved with unanimous concurrence and one additional item added.

Item 2018-05-090: Approval of the April 2018 Minutes
Upon a motion by Mr. Douglas and seconded by Mr. Brown, the minutes from meetings held on April 9th and April 11th were were approved with unanimous concurrence.

Item 2018-05-091: Proclamations and Resolutions
A-Resolution Honoring Melinda McLarnon-Passed (Rivers, K, Henderson, R, Unanimous Consent)
B-Appreciation Award for Jackson Butts County Arts Council presented by Mr. Brewer

Section 3: Old Business

Item 2018-04-080: Adoption of the 5th Edition of the Personnel Ordinance
Mrs. Glidewell presented the updated Personnel Ordinance for adoption. Mr. Brewer added one addendum under Title 11 regarding employee responsibility for insurance payments when on leave. Mr. Rivers moved to table, citing the need for additional consideration, seconded by Mr. Henderson with unanimous concurrence.

Section 4: New Business

Item 2018-05-092: Public Hearing Rezoning Request for J.S. Boze Landholdings
Ms. Lawson presented the information, whereupon a public hearing was held by Mr. O’Quinn. One subject spoke in disfavor of the rezoning, whereupon the hearing was closed. Mr. Rivers moved to approve, seconded by Mr. Douglas with unanimous concurrence.

Item 2018-05-093: CR 201808 Resolution to Allow Jackson Trail to Cross Lake Clark Road
Mr. Brewer read County Resolution 2018-08 into the record (attached to minutes) and requested approval. Mr. Douglas moved to approve, seconded by Mr. Rivers with unanimous concurrence.

Item 2018-05-094: Proposed Changes and Possible Approval for Rental Rates at Leisure Services
Ms. Linda Parrish presented a proposed fee schedule from the earlier workshop discussion to the board for consideration. After discussion by the board, Mr. Rivers moved to table with the provision that these rates be given further research and study by staff to ensure that they are comparable and equitable to the market. This was seconded by Mr. Douglas and tabled with unanimous concurrence.

Item 2018-05-095: Approval to Award Contract for HVAC System, Leisure Services, Gymnasium B
Mr. Layson presented and recommended the award of contract to Stephens & McRae at their bid price of $85,065.60. Some discussion ensued regarding local vendor preference; however, review of the most recent version of the purchasing policy of Butts County did not contain reference to the local vendor policy so it was unclear if this was removed at some point or never enacted. Mr. Brown moved to approve the award to Stephens and McRae, on the condition that unless it is determined after research the following day that a local vendor preference is still in place and that the local bid is within those parameters, that the award would instead be granted to the local bidder. This was seconded by Douglas and passed with unanimous concurrence.

Item 2018-05-096: Discussion on Roadside Signs and Possible Action
Mr. Brown led a discussion regarding local real estate directional signs and other signs that seem to crop up in County and State right of ways on weekends, which clutter up the roadside and are in violation of the County Sign Ordinance. Following discussion, it was determined to request that the Sheriff of Butts County direct the Code Enforcement division to begin removing these signs as they appear and to vigorously enforce the sign ordinance.

Item 2018-05-097: Acceptance of Roads in Riverpoint Subdivision
Upon a motion by Mr. Rivers and seconded by Mr. Brown, the board voted with unanimous concurrence to accept Riverpoint Subdivision’s streets as County roads

Item 2018-05-098: Approval of CINTAS Contract for Public Works
Upon a motion by Mr. Rivers and seconded by Mr. Douglas, the board voted with unanimous concurrence to approve a one year contract for uniform rentals by Public Works with CINTAS.

Item 2018-05-099: Update on Opioid Litigation
Mr. O’Quinn gave an update on the class action suit entered by Butts County and others against the pharmaceutical industry on opioids that has been filed in the US District Court of Ohio.

Item 2018-05-100: Repeal of Overlay District
Mr. Brown made a motion that we repeal the I-75 Overlay District because it creates opportunities for litigation against Butts County & it’s removal would create opportunities for people wanting to come in to do business here. This was seconded by Mr. Henderson for discussion, after which Mr. Brown rescinded his motion, seconded by Mr. Henderson. Mr. Brown then made a motion to explore all avenues that would allow for the eventual repeal of the Overlay District and to authorize staff to report back at the next meeting. This was passed with unanimous concurrence.

Section 5: Staff Reports

Item 2018-05-101: Staff Reports
The Chief Financial Officer gave the monthly financial report to the Board and answered questions.

The County Clerk notified the board of several vacant seats coming open on County boards and committees that would need to be filled in June.

The County Administrator updated the Board on the sale of surplus property and various County initiatives underway.

Section 6: Special Business and Public Comments

Item 2018-05-102: Executive Session (Personnel and Litigation)
Mr. Henderson moved to enter Executive Session for litigation and personnel, seconded by Mr. Brown with unanimous consent. Mr. Douglas later motioned to reconvene normal session, seconded by Mr. Brown with unanimous consent. Mr. O’Quinn notified the audience that the Board has settled a legal matter between the County and the City of Jackson regarding service delivery strategy. He also stated that the Board had discussed the manner in which certain departments made reports to the Board of Commissioners and that this would be revised.

Mr. Brewer informed the Board that no one had signed up for public comment utilizing the county procedure.

Item 2018-05-103: Adjournment Motion
Upon a motion by Mr. Douglas and seconded by Mr. Brown, the board adjourned the meeting with unanimous consent.