BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF APRIL 9, 2018

Present:
Joe Brown, District 3
Russ Crumbley, District 5, Chairman
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman

Staff:
Steve Layson, County Administrator
Michael Brewer, County Clerk, Government Relations Director
Mike O’Quinn, County Attorney

MINUTES

Chairman Russ Crumbley called the workshop to order at 5:30 PM and welcomed all present.
The following items were then presented at the workshop:

WS 2018-09-Discussion of the I-75 Overlay District and possible changes to/abolishment of overlay
Following discussion, the workshop adjourned at 5:50 PM

Regular Meeting Minutes
Chairman Crumbley brought the April 2018 regular meeting to order at 6PM, welcomed all present and requested Commissioner Douglas to give the invocation and lead the Pledge of Allegiance.

Item 2018-04-072: Approval of Docket
Upon a motion by Mr. Douglas, seconded by Mr. Henderson, the docket was approved with unanimous consent and no additional items to add.

Item 2018-04-073: Approval of the March 2017 Minutes
Upon a motion by Mr. Rivers and seconded by Mr. Douglas, the minutes from meetings held on March 12, 20 and 27 were approved with unanimous consent.

Item 2018-04-074: Proclamation Declaring April as “Child Abuse Awareness Month”
Mr. Brewer read the proclamation, which was adopted upon a motion by Mr. Douglas and seconded by Mr. Brown with unanimous consent.

Item 2018-04-075: Recognition of Gymnastics Teams from Butts County Leisure Services
Mary Lynn Overbey from Leisure Services recognized a number of local gymnasts engaged in the gymnastics programs of the department for their recent wins and placings in state tournaments.

Old Business
Item 2018-00-029: Ratification of Action to Amend Uniform Development Ordinance
Mr. Brewer read a resolution to ratify recent actions taken by the Board at a recent Commission meeting to amend the UDO and which authorizes the board to adjust impact fees based on criteria. The signed resolution is attached to and made a part of the minutes. Upon a motion by Mr. Rivers, seconded by Mr. Brown, the Resolution was approved.

New Business
Item 2018-04-076: Reimbursement of General Fund from SPLOST for Approved Purposes
Upon a motion by Mr. Brown and seconded by Mr. Rivers, the Board voted with unanimous consent to reimburse the General Fund from the 2012 SPLOST for road improvements to Jackson Road in the amount of $500,000.00, said project costs having been incurred prior to the availability of SPLOST funds.

Item 2018-04-077: Authorization of Interfund Transfer for Leisure Services
Upon a motion by Mr. Rivers, seconded by Mr. Douglas, the Board voted with unanimous consent to authorize an interfund transfer within the Leisure Services budget from Operations to Labor, which will cover a budgetary shortfall in that area. Director Linda Parrish noted a number of operational cuts that will be effected to cover the interfund transfer.

Item 2018-04-078: Resolution Declaring Surplus Property and Authorization to Dispose
Mr. Brewer introduced a Resolution to declare 19 derelict county vehicles as surplus property and which authorizes the Public Works Department to dispose of said vehicles in bulk to the highest bidder wishing to purchase and remove the vehicles for scrap metal and salvage purposes. Mr. Douglas made a motion to approve the resolution, seconded by Mr. Rivers with unanimous consent.

Item 2018-04-079: Authorization to Make Repairs on Jim McMichael Road.
Mr. Layson updated the board on a current road project to make repairs on Jim McMichael Road. A large 12 foot diameter drain pipe will have to be replaced and costs are above the County Administrator’s authority to approve due to the pipe having to be fabricated and shipped. Mr. Rivers asked for the Board’s favorable consideration to authorize the County Administrator to move forward under an emergency situation to have the road repaired as soon as possible. Mr. Douglas made a motion to proceed, seconded by Mr. Brown with unanimous consent.

Item 2018-04-080: Presentation of 5th Edition of the Personnel Ordinance
Human Resources Generalist Ellen Glidewell presented the proposed updates to the Personnel Ordinance that she and the County Clerk had been working on for several weeks. She requested that the board take the ordinance on the review for 30 days, to be voted on at the May commission meeting.

Item 2018-04-081: Staff Reports (Items 81 & 82 were combined into one item)
Chief Financial Officer Rhonda Blissit updated the Board on finances and the budget, with no action required or taken.

County Administrator Steve Layson gave the board an update on various matters of County business with no action required or taken.

County Clerk Michael Brewer notified the Board that the Arts Council had delivered a new Scott Coleman painting to the Administration Building, which would be displayed in the rotunda of the building. The painting was a commissioned work created in 2000 for the former McIntosh State Bank and had been hanging in the bank board room until recent months when it was donated to the Arts Council. Following minor restorative work, the painting will now be displayed here and has generated considerable public interest. Chairman Crumbley asked that they be recognized for their contributions to the Administration Building and this will be done in May.

Item 2018-04-082: Executive Session
Mr. Rivers moved to enter Executive Session for litigation and personnel, seconded by Mr. Douglas with unanimous consent. Mr. Douglas later motioned to reconvene normal session, seconded by Mr. Brown with unanimous consent.

Mr. O’Quinn notified the audience that the Board has decided to join other counties in litigation against the pharmaceutical industry, i.e. manufacturers of opioids, for recovery of costs associated with abuse of this drug. The firm handling this will be Blasingame, Burch, Garrard and Ashley of Athens, Georgia. He also stated the Board discussed a personnel matter. He then requested the Board vote to approve entering the litigation. Mr. Rivers moved to do so, seconded by Mr. Douglas with unanimous consent.

Item 2018-04-083: Public Comments
Mr. Brewer informed the Board that three people had appropriately signed up for public comment utilizing the county procedure. None of the three that had signed up remained to speak; thus there was no public comment.

Item 2018-04-084: Adjournment Motion
Upon a motion by Mr. Douglas and seconded by Mr. Rivers, the board adjourned the meeting with unanimous consent.