BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF FEBRUARY 12, 2018
Present:
Joe Brown, District 3
Russ Crumbley, District 5, Chairman
Keith Douglas, District 4
Robert Henderson, District 2
Ken Rivers, District 1, Vice Chairman

Staff:
Steve Layson, Interim County Administrator
Michael Brewer, County Clerk, Government Relations Director
Mike O’Quinn, County Attorney

MINUTES

Chairman Russ Crumbley called the first of two meetings to order at 4:00 PM and welcomed all present.

Item 2018-02-032: Executive Session for Personnel
Upon a motion by Mr. Rivers, seconded by Mr. Brown, the Board voted to enter Executive Session for the purposes of Personnel. At 5:58 PM, the Board reconvened upon a motion by Mr. Henderson and a second by Mr. Rivers. Both motions were approved with unanimous consent. Mr. Layson notified the public that the purpose of the Executive Session was to interview candidates for the County Administrator position. It was also noted that due to the length of Executive Session, the two items scheduled to be presented in a workshop at 5:30 would be postponed until a later date.

Item 2018-02-033: Adjournment Motion
Upon a motion by Mr. Brown, seconded by Mr. Henderson, the called meeting was adjourned.

Chairman Crumbley called the Regular Meeting to order at 6PM, welcomed all present and requested Commissioner Douglas to give the invocation and lead the Pledge of Allegiance.

Item 2018-02-034: Approval of Docket
Upon a motion by Mr. Rivers, seconded by Mr. Douglas, the docket was approved with unanimous consent and no additions or deletions.

Item 2018-02-035: Approval of the January 2018 minutes
Upon a motion by Mr. Rivers, seconded by Mr. Brown, the Board approved the minutes of the January 9th and January 22nd minutes with unanimous consent.

Public Hearings, Second Readers, Old Business

Item 2017-12-198: Second Reading to Amend the Code of the County under Home Rule Amendment
A Second Reading was held to amend the Code of Butts County, removing the requirement for the County Administrator to be in or take up residency with the County. Upon a motion by Mr. Rivers, seconded by Mr. Douglas, the Board voted 4-1 to amend the Code, with Mr. Crumbley in dissent.

Item 2018-01-010: Second Reading & Public Hearing of Proposed Outdoor Burning Ordinance
A Second Reading was held to enact a County Ordinance regulating outdoor burning on a commercial scale, following the holding of a public hearing. No one spoke in favor or disfavor of the ordinance and the public hearing was closed. Upon a motion by Mr. Brown, seconded by Mr. Rivers, this passed with unanimous consent.

Item 2018-01-029: Second Reading & Public Hearing to Amend UDO to allow Waiving of Impact Fees
A Second Reading and Public Hearing was held to amend the Uniform Development Ordinance of Butts County to allow for the Board of Commissioners to grant a waiver of impact fees under certain conditions. During the Public Hearing, David Massey spoke in disfavor. The public hearing was then closed and following discussion, Mr. Rivers moved that the vote to approve or disapprove be tabled, at least until the next called meeting, so that the board could have more discussion and gain a greater understanding of the potential impact to the County. This was seconded by Mr. Henderson and approved with unanimous consent.

Item 2018-02-036: Discussion of Impact Fee Advisory Board
Mr. O’Quinn led a discussion on the need to have an Impact Fee Advisory Board as required in Georgia Law. He stated that that current Planning and Zoning Commission, as it is seated presently, would be eligible to fulfil this role. After some discussion, Mr. Rivers made a motion to table this and hold discussion on this matter concurrently with the discussion on item 029 above at a later date. This was seconded by Mr. Douglas and approved with unanimous consent.

Item 2018-02-037: Request to Reduce Land Disturbance Fee & Building Permit Fees
Mr. Layson presented a request from Bill Jones dba JPC Design and Construction, LLC requesting the reduction of Land Disturbance Fees and Building Permit Fees by 50% on their construction project slated for Interstate 75 and Highway 16. Following discussion, Mr. Brown moved to reduce the fees as requested, seconded by Mr. Rivers and approved 4-0. Chairman Crumbley abstained citing a family relationship to the person requesting the reduced fees.

Item 2018-02-038: Approval of Probation Services Agreement for Magistrate Court
Upon a motion by Mr. Brown, seconded by Mr. Henderson, the board approved with unanimous consent a contract with Judicial Alternatives of Georgia for probation services in the Magistrate Court.

Item 2018-02-039: Approval of Contract Adjustment for Provision of Indigent Defense Services
Upon a motion by Mr. Rivers and seconded by Mr. Henderson, the Board approved with unanimous consent a contract adjustment for indigent defense in the Juvenile Court by the former law firm of Bettis & Howard.

Item 2018-02-040: Appointment to the Library Board of Directors
Upon a motion by Mr. Rivers and seconded by Mr. Brown, the board voted with unanimous consent to appoint Cheryl Hilderbrand to the Butts County Library Board of Directors for a full term.

Item 2018-02-041: Authorization for Chairman to sign agreement with Snapping Shoals EMC
Upon a motion by Mr. Rivers and seconded by Mr. Douglas, the board voted with unanimous consent to authorize the Chairman to execute a service agreement with the Snapping Shoals EMC for a service light at the Worthville solid waste recycling center.

Item 2018-02-042: Approval of Alcohol License for Tobacco Shack and Market, 127 Truckstop Way
Upon a motion by Mr. Douglas and seconded by Mr. Rivers, the board voted 3-1-1 to approve an alcohol license for the Tobacco Shack and Market, with Mr. Crumbley voting against and Mr. Henderson abstaining.

Item 2018-02-043: Consent Agenda
Upon a motion by Mr. Henderson and seconded by Mr. Rivers, the consent agenda was past with unanimous consent. The items included on the consent agenda were as follows:
A). Authorize CAD System Software Updates from Spillman from 911 Fund
B). Authorize Upgrade of Server Computer System for Administration from SPLOST
C). Approve Administrator purchase of panic alarm system for courthouse from CH Fund
D). Approve lease to obtain mowing equipment for Leisure Services from Stananco, Inc.

Item 2018-02-044: County Administrator Reports
Mr. Layson gave the board an update on various County projects and initiatives. He also released for public notification, the names of the three final candidates for the County Administrator position: Franklin Etheridge, Michael Sabine and Paul Van Haute.

Item 2018-02-045: Executive Session for Real Estate, Litigation and Personnel
Mr. Rivers moved to enter Executive Session, seconded by Mr. Douglas with unanimous consent. Mr. Douglas later motioned to reconvene normal session, seconded by Mr. Rivers with unanimous consent.

Mr. O’Quinn stated that the board has discussed a potential piece of property that they were interested in acquiring, as well as a personnel matter that falls under the Board’s purview and an ongoing lawsuit.

Item 2018-02-046: Public Comment
There was no public comment

Item 2018-02-047: Adjournment Motion
Upon a motion by Mr. Douglas and seconded by Mr. Brown, the board adjourned the meeting with unanimous consent.

To be ratified the 12th day of March, 2018