Opening:
The called meeting of the Butts County Board of Commissioners was called to order at 6:00 PM on October 29th, 2012 in the C. Wayne King Auditorium, Jackson Georgia by Chairman Roger D. McDaniel.

Present:
Roger D. McDaniel, Chairman
J. Keith Douglas, Vice-Chairman
G.S. “Gator” Hodges, Commissioner
Robert L. Henderson, Sr., Commissioner
Mike Patterson, Commissioner
Michael Brewer, Interim County Administrator
Jessica Reynolds, County Clerk

A. Approval of Docket
Mr. Brewer added item number 123; Letter of engagement with Haisten & Johnston. Hodges motioned to approve, seconded by Douglas with 5-0 vote recorded.

B. New Business
Item 2012-10-119 Discussion of County Attorney; Mr. Brewer presented to the board the need for a special attorney for special projects for review on a as needed basis, the funding would come out of the attorney fee line item. Douglas motioned to approve, seconded by Henderson for discussion, approved with a 5-0 vote recorded.

Chairman McDaniel called for a motion to enter executive session for personnel regarding item 120, discussion of county administrator. Hodges motioned, seconded by Henderson with a 5-0 vote recorded. Douglas motioned to reconvene, seconded by Patterson with a 5-0 vote recorded.

Item 2012-10-120 Discussion of County Administrator; Henderson stated the good job that Michael Brewer has done thus far, for the last 10 ½ months, Douglas agreed, Patterson motioned to table for thirty days and check with review board and review contract, motion died due to lack of second. Henderson motioned to appoint Michael Brewer as the County Administrator upon review of contract by county attorney, seconded by Douglas with a 4-1 vote recorded, with Patterson opposed.

Discussion of vacant position still for County Controller for budget purposes on a daily basis, funding would be available with savings from hiring Michael Brewer as county administrator and not having a deputy county administrator.

Item 2012-10-121 Board appointments expiring December 31, 2012; Hodges made the suggestion of getting something in writing from the appointments on boards wanting to be reappointed and advertise in the paper for other that could be interested in serving on that board.

Item 2012-10-122 Mutual and Automatic Aid Agreement; this is an agreement between the board of commissioners and the Georgia Diagnostic Prison for the use of the fire station, Station 3. Hodges motioned to approve, seconded by Henderson with a 4-0-1 vote recorded, Douglas abstaining due to employment with the prison.

Item 2012-10-123 Letter of Engagement with Haisten & Johnston, auditor firm for auditing purposes for Butts County. Douglas motioned to approve and authorize chairman to sign, seconded by Hodges with a 5-0 vote recorded.

McDaniel asked for a motion to enter back into executive session for the purpose of litigation; Patterson motioned to enter, seconded by Douglas with a 5-0 vote recorded.
Hodges leaving early; Douglas motioned to reconvene, seconded by Henderson with a 4-0 vote recorded.

Adjournment: by Douglas, seconded by Henderson with 4-0 vote recorded.