Meeting Minutes
January 14, 2013

A regular meeting of the Butts County Board of Commissioners was called to order at 7:00 PM on January 14th, 2013 in the C. Wayne King Auditorium, Jackson Georgia by Chairman Roger D. McDaniel.Those present for the meeting included:
Roger D. McDaniel, Chairman
J. Keith Douglas, Vice-Chairman
G.S. “Gator” Hodges, Commissioner
Robert L. Henderson, Sr., Commissioner
Mike Patterson, Commissioner
Michael Brewer, County Administrator
Jessica Reynolds, County Clerk
Michael O’Quinn, County Attorney

Approval of Docket

Item 2013-01-001       Mr. Brewer asked for Item 006 and public comment for Marge McNaught to be removed and McDaniel asked to add item 012A for discussion on a transportation board or authority.  Henderson motioned to approve, seconded by Hodges with 5-0 vote recorded.

Annual Business
Item 2013-01-002       McDaniel passed the gavel to Brewer for the election of a new chairman and vice chairman. Mr. Brewer declared the seat of Chairman and Vice Chairman vacant and asked for nominations for Chaiman. Henderson motioned to nominate Hodges as chairman, seconded by Douglas with a unanimous vote.

Item 2013-01-003       Brewer passed the gavel to Hodges for the election of vice chairman.  McDaniel nominated Henderson as vice chairman, seconded by Patterson with a unanimous vote.

Item 2013-01-004       Appointment of County Clerk; Douglas nominated Jessica Reynolds, seconded by McDaniel with a unanimous vote.

Item 2013-01-005       Appointment of County Attorney; Henderson nominated Michael O’Quinn, seconded by McDaniel with unanimous vote.

Item 2013-01-007       Appointment to Development Authority; per Larry Morgan’s resignation, McDaniel nominated Danny Edmunds, seconded by Henderson with unanimous consent.

Item 2013-01-008       Appointment to Library Board; recommended by the Board of Trustees, McDaniel motioned to appoint Lauren Potts, seconded by Henderson with unanimous vote.

  1. C.            New Business

Item 2013-01-009       Acquisition of Library Property; currently the property is owned by the library board, but they are asking for the county to take ownership.  Patterson asked if there were any debt owed and who maintains it; there is no debt and the county maintenance department maintains the library.  Douglas motioned to transfer property to the county, seconded by Henderson with unanimous consent.

Item 2013-01-010       Naming of Senior Center; in honor of a local citizens and someone very well involved it has been decided to name the Senior Center Ida Ruth Taylor Senior Citizens Center.  Henderson motioned to accept the new name, seconded by Douglas with a unanimous vote.

Item 2013-01-011       Approval of Pay-Tel Contract; a renewal for the inmate telephone system, this contract allows inmates to make outgoing calls.  The current profit to the county is 35%, Sheriff Long has renegotiated to profit 50%.  Patterson motioned to approve the contract, seconded by McDaniel with a unanimous vote.

Item 2013-01-012       Contract-Building Sign; Brewer presented the bids for the new sign, and explained a digital sign would have benefits verses a manual sign.  For a manual sign, it would cost 28,000, which is the reimbursement to the county from the insurance company.  For a digital sign the lowest bid is 43,000, but Brewer also explained the county is now getting the profit from Pay-Tel, the contract for the inmate telephone system.  McDaniel motioned to table until the February 11, 2013 meeting to do further research, seconded by Patterson with unanimous consent.

Item 2013-01-012A    Transportation Board/Authority; McDaniel motioned for the county to study forming a transportation board/authority, which would have an impact on the county as well as surrounding counties.  McDaniel also commented wanting to request the legislative to provide this information during the legislature session. Henderson seconded with unanimous consent.

Item 2013-01-013       Public Hearing-Rezoning of  Property from C-1 to R-1C; Case 12(01)12 VJA, LLC of Bibb County, GA has submitted a rezoning request for approximately 8.25 acres for property located off of Hwy 36 East, Jackson, GA.  The purpose of the request is to be consistent with the remainder of the zoning of the lots in Tussahaw Village Subdivision.  Public Hearing was opened with one speaker, the applicant David Aldridge.  McDaniel motioned to approve the request, seconded by Patterson with a 5-0 vote recorded.

Item 2013-01-014       Public Hearing-Final Plat for Tussahaw Village; Case 10(01)2012 VJA, LLC of Bibb County, GA has submitted a Final Plat for Tussahaw Village Subdivision for property located off of Hwy 36 East, Jackson, GA.  Public Hearing opened with no comments for in favor or opposition.  McDaniel motioned to approve the final plat, seconded by Patterson with a 5-0 vote recorded.

Public Comment – Mr. Bill Jones addressed the board regarding the process on getting plans approved for projects through the Community Development Department.  McDaniel explained that because of budget cuts in 2009 that department is short staff but during the budget process they will be looking into it.

David Massey addressed the board regarding the vegetation ordinance.

Requisitions-Consent Agenda

2007 UBS-Old Bethel-GA Asphalt $2,111.28

2007 UBS-Old Bethel-GA Asphalt $4,662.35

2007 UBS-Old Bethel-Yancey Brothers $382.80

 

Item 2013-01-015       Executive Session – Patterson motioned to enter into executive session for the purpose of Litigation, seconded by McDaniel with a unanimous consent.

Douglas motioned to reconvene, seconded by Henderson with a 5-0 vote.

 

Item 2013-01-016       Adjournment: by Henderson, seconded by Patterson with 5-0 vote recorded.