Present:

Roger McDaniel, Chairman, Gator Hodges, Vice-Chairman, Robert L. Henderson, Commissioner, J. Keith Douglas, Commissioner, Mike Patterson, Commissioner, Jessica Reynolds, County Clerk

Staff: Alan E. White, County Administrator, Michael O’Quinn, County Attorney, J. Michael Brewer, Deputy County Administrator

MINUTES

A regular meeting of the Butts County Board of Commissioners was held on February 14th, 2010 at 7:00 PM. Chairman McDaniel called the meeting to order. A motion to go into a workshop was made by Mr. Hodges, seconded by Mr. Henderson with a 5-0 vote recorded.

A motion to go into executive session was made by Mr. Hodges and seconded by Mr. Douglas with a 5-0 vote recorded.

A motion was made by Mr. Hodges to reconvene seconded by Mr. Douglas with a 5-0 vote. (Item 020)

Dr. White added tab 7A DOT resurfacing contract & tab 7B condemnation of property. Mr. Hodges made a motion to approve the agenda seconded by Mr. Douglas with 5-0 vote. (Item 021)

Approval of the January 2011 minutes; Mr. Hodges made a motion to approve seconded by Mr. Henderson with a 5-0 vote. (Item 022)

Mr. Brewer presented a proclamation to Foster Fears for 30 years of services

NEW BUSINESS

Mr. Brewer presented a Black History Month Resolution; Mr. Douglas made a motion to accept and approve seconded by Mr. Hodges with a 5-0 vote. (Item 023)

Mr. Brewer requested the Board ratify a Resolution honoring Upward Basketball Program; Mr. Hodges made a motion to approve seconded by Mr. Henderson with a 5-0 vote. (Item 024)

Crawford County request for surplus fire hose; purchased sixty sections of three inch hose for 1,200.00; Mr. Henderson made a motion to approve seconded by Mr. Hodges with a 5-0 vote recorded. (Item 025). (Explanation: this was fire hose that had been replaced and was declared as surplus property. Crawford County requested to purchase the surplus property from the County-jmb)

Surplus Property; Dr. White presented the 12 vehicles and 1 golf cart as surplus; Mr. Hodges made a motion to accept seconded by Mr. Douglas with a 5-0 vote recorded. (Item 026) (Explanation: County property that reaches its end of useful life is declared as surplus property, allowing the County to sell it, discard it or donate it as needed-jmb).

Item 027 was removed for further research

Policy waiver of fuel purchases; Dr. White recommended that the board waive the amount for fuel only; Mr. Douglas made a motion to approve seconded by Mr. Patterson with a 5-0 vote. (Item 028) (Explanation: on some months of the year, the costs for fuel exceed the ceiling placed on amounts which have to be approved by the board. In waiving this requirement for fuel only, it removes the Board having to vote to make what is considered a standard operating purchase each month-jmb).

SAVE Program Agreement & Addendum of Agreement was passed to finish the registration for the County agreeing to pay twenty five dollars a month as well of a point of contact. Mr. Douglas made a motion to accept for chairman signature and to appoint Dr. White as a point of contact seconded by Mr. Hodges with a 5-0 vote recorded. (Item 029) (Explanation: this program has been put in place by the Federal and State governments that will require Butts County to verify the citizenship of any person or company doing business with Butts County-jmb)

DOT resurfacing contract for Dean Patrick Road; Dr. White recommended approval for the resurfacing, Mr. Henderson made a motion to accept seconded by Mr. Douglas with a 5-0 vote recorded. (Item 7A)

Condemnation of property; Mr. Hodges made a motion to table this item due for further research; seconded by Mr. Douglas with a 5-0 vote recorded. (Item 7B)

INFORMATION

Purchase Orders: Davis Oil Company $13,021.16, Davis Oil Company $9,603.22, Yancy Bros $2,455.59, Vulcan Materials $6,125.00, Sovereign Medical $1,875.00, Boral Material Tech $1,250.00, C&C Transmission $1,600.00, Vulcan Materials $6,125.00

Dr. White announced the reduced rates for the ACCG Insurance Dividend

Public Comment: Ronald Mitchell spoke to the board regarding impact fees.

With no further business, Commissioner Hodges made a motion to return to executive session to discuss personal matters seconded by Mr. Douglas with a 5-0 vote recorded. Mr. Hodges made a motion that the meeting be adjourned seconded by Mr. Douglas with unanimous consent, 5-0. (Item 030)