Present: Vice Chairman Roger McDaniel, Commissioner Gator Hodges, Commissioner Robert Henderson, Commissioner Keith Douglas, Commissioner Mike Patterson, County Clerk Jessica Reynolds, County Administrator Alan White, Deputy County Administrator Michael Brewer, County Attorney Michael O’Quinn

MINUTES (Unofficial until approved at February meeting)

A regular meeting of the Butts County Board of Comissioners was held on January 13th, 2010 at 6:00 PM. Vice-Chairman McDaniel called the meeting to order. A motion to go into executive session was made by Mr. Hodges, seconded by Mr. Henderson with a 5-0 vote recorded.

A motion was made by Mr. Hodges to reconvene, seconded by Mr. Henderson with a 5-0 vote.

Vice Chairman McDaniel welcomed the audience to the meeting and called upon Mr. Brewer to give the invocation and lead the pledge. Following this, Vice Chairman McDaniel called for nominations for the position of Board Chairman for calendar year 2011. Mr. Hodges made a motion to appoint Mr. McDaniel as Chairman of the Board of Commissioners, seconded by Mr. Patterson with a 5-0 vote. (Explanation: the County Code of Butts County, sometimes referred to as the County Charter, specifies that at the first scheduled meeting of the calendar year, the Members of the board shall elect from among themselves a Chairperson and a Vice Chairperson. The Office of Chairperson was vacant as of January 1, 2011 so the Vice Chairman presided over this meeting until he was elected Chairman-mb).

Chairman McDaniel called for nominations for the position of Vice Chairman. Mr. Henderson made a motion to appoint Mr. Hodges as Vice Chairman of the Board of Commissioners, seconded by Mr. Douglas with a 5-0.

With no additional items added, Mr. Hodges made a motion to approve the agenda seconded by Mr. Douglas with 5-0 vote.

Approval of the December 2010 minutes; Mr. Hodges made a motion to approve all minutes from December 2010, seconded by Mr. Henderson with a 5-0 vote

Appointment of County Clerk; Mr. Henderson made a motion to re-appoint Jessica Reynolds as County Clerk, seconded by Mr. Douglas with a 4-0-1 vote with Mr. Patterson abstaining. (Explanation: The County Clerk works directly for the five-member Board of Commissioners and is appointed/reappointed annually-mb)

Appointment of County Attorney: Mr. Hodges made a motion to re-appoint Michael O’Quinn as County Attorney, seconded by Mr. Douglas with a 4-0-1 vote, with Mr. Patterson abstaining (Explanation: The County Attorney is a licensed attorney that is appointed by the Board annually as the legal counsel for the Board and the County Government-mb)

OLD BUSINESS

Master Lease Agreement: Municipal Communications, LLC: Mr. Hodges made a motion for approval of council and staff to draft a contract and for chairman to sign, seconded by Mr. Patterson with a 5-0 vote. (Note: Tabled from the November and December Regular Sessions)

NEW BUSINESS

Ratification of the Code of Conduct for County Commissioners: Mr. Henderson made a motion to ratify the Code, seconded by Mr. Hodges with a 5-0 vote. (Explanation: The Code of Conduct is a local ordinance that governs how a County Commissioner must conduct himself in all matters pertaining to his or her position as a Commissioner, including conflicts of interest, dealings with County employees, conduct during Commission meetings and not exceeding his or her authority. Anytime a new Commissioner joins the Board, the Code is reaffirmed by the board and signed by each member-mb)

Appointment to McIntosh Trail Community Service Board: Mr. Douglas made a motion to appoint Robert Green to fill the vacant position, seconded by Mr. Hodges with a 5-0 vote.

Chairman acceptance/appointment to the Board of Health and Three Rivers Board of Directors; Chairman McDaniel accepted. (Explanation: Whoever is elected as the Chairman of the Board of Commissioners automatically has a seat on the Board of Health for Butts County. On the Three Rivers Regional Commission, the Chairman of each county commission board within the Three Rivers service area are automatically appointed to the Board of Directors per the charter of the regional commission-mb).

Letter of Support: High Speed Rail System; Mr. Hodges made a motion to approve the chairman to sign the letter of support for further research on the rail system for the future, seconded by Mr. Patterson with a 5-0 vote. (Explanation: The letter of support does not bind the commission to anything; rather, it just expresses that the Board supports the concept of high speed rail service in the future-mb)

Calendar Year 2011 Butts County Defined Benefit Document:  Mr. Henderson made a motion to approve for chairman to sign and submit the letter to GEBCorp, seconded by Mr. Douglas with a 4-0-1 vote, with Mr. Patterson abstaining. (Explanation: The Board is required sign annually the Defined Benefit Document that basically contains the specifications on the Employee Retirement Plan, which remains the same this year).

INFORMATION

Dr. White mentioned there would be a Special Called Meeting January 24, 2011 at 6:00 pm for planning and zoning recommendations; also the Conference for further training for the Board of Commissioners was rescheduled for February 15 & 16, 2011 being sponsored by GAEMC.

Purchase Orders: Satellite Tracking $1,642.50, McLaurin Graphics $1,055.00, Veterans Oil $12,015.00, Veterans Oil $10,920.00, & Vulcan Materials $4,500.00

Public Comment: Mr. Gosford from 205 Deans Lane spoke regarding logging on his road and if there were any regulations and enforcements being done to help maintain the county roads. (Note: The Chairman thanked him for his request and the County Administrator stated that the process would be reviewed to make sure everything possible was being done to protect the roads).

With no further business, Commissioner Hodges made a motion that the meeting be adjourned seconded by Mr. Douglas with unanimous consent, 5-0