The Office of the County Clerk is responsible for managing the official records and documents of the Butts County Board of Commissioners, including all documents of the Board of Commissioners. The Clerk prepares the agendas for Commission meetings, takes the minutes of the Commission meetings and archives them for future reference and record. Additionally, this Office receives requests for group assemblies on County premises.
One of the key functions of the Office is to also receive requests for records under the Open Records laws of the State of Georgia. Requestors may make request of such records from the Office of the Clerk during regular business hours of the County. The requests may be made in person, by mail, via e-mail or by telephone. If made by mail, it is recommended that this be sent via certified mail to ensure delivery and proper receipt. Butts County will not be responsible for Open Record Requests that we do not receive. For more information on how to request a public record, please click here.
The Open Records Act only requires the provision of records which actually exist. Requests for records or documents in a particular format, layout or containing only specific criteria which that County has not actually created are not covered under the Act.
Please note that requests for Open Records from the following agencies must be made through these agencies; the Office of County Clerk only covers those departments that are under the direct control of the Board of Commissioners. For records pertaining to the following offices or agencies, please contact them:
- Elections Office
- Juvenile Court and Clerk of Juvenile Court
- Library Board of Directors
- Magistrate Court
- Probate Court
- Sheriff’s Office
- Superior Court and Clerk of Superior Court
- Tax Assessors
- Tax Commissioner
Mail completed forms to 625 W. Third Street, Suite 4, Jackson, GA 30233.