BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF A CALLED SESSION
DECEMBER 15, 2016

Present:
Keith Douglas, Chairman
Roger McDaniel, Vice Chairman
Robert L. Henderson, Commissioner
Joe Brown, Commissioner

Staff:
Keith Moffett, County Administrator
Michael Brewer, Government Relations Director
Michael O’Quinn, County Attorney

MINUTES

A called meeting of the Butts County Board of Commissioners was held on December 15, 2016 at 6:30 PM. Chairman Douglas called the meeting to order, delivered the Invocation and led the Pledge of Allegiance.

Item 2016-12-247: Approval of Docket
Mr. O’Quinn requested the addition of an Executive Session to discuss a pending litigation matter. Mr. Brewer requested the addition of item regarding an annexation by the City of Jenkinsburg and requested that the annexation be assigned docket number 254 and the executive session as 255. Upon a motion by Commissioner Brown, Seconded by Commissioner McDaniel, the docket was approved with unanimous concurrence.

Item 2016-12-248: Public Hearing
A public hearing was held on approving the proposed annual updates to the Capital Improvement Elements of the Comprehensive Plan and to authorize the Zoning Administrator to transmit the aforementioned to Three Rivers Regional Commission and the Georgia Department of Community Affairs for further review and approval. Mr. David Massey of Jenkinsburg was the only respondent to speak regarding the item. Upon a motion by Commissioner Brown, Seconded by Commissioner Henderson, the update was approved with unanimous consent.

Item 2016-12-249: Public Hearing
A public hearing was held on approving the proposed annual updates to the Short Term Work Program of the Comprehensive Plan and to authorize the Zoning Administrator to transmit the aforementioned to Three Rivers Regional Commission and the Georgia Department of Community Affairs for further review and approval. Mr. David Massey of Jenkinsburg was the only respondent to speak regarding the item. Upon a motion by Commissioner Brown, Seconded by Commissioner Henderson, the update was approved with unanimous consent.

Item 2016-12-250: Public Hearing
A public hearing was held on approving the revised Comprehensive Plan and to authorize the Zoning Administrator to transmit the aforementioned to Three Rivers Regional Commission and the Georgia Department of Community Affairs for further review and approval. Mr. James Abraham of Three Rivers Regional Commission spoke on the plan and how it was developed and updated. Upon a motion by Commissioner Brown, Seconded by Commissioner Henderson, the update was approved with unanimous consent.

Item 2016-12-251: Authorization for Chairman to Sign Contract with Pictometry, Inc.
Mr. Brewer briefed the board on the contract and its purpose and use by the Board of Assessors. With no discussion, a motion was made by Commissioner Henderson, Seconded by Commissioner Brown to approve the contract and authorize the Chairman to sign, which passed with unanimous consent.

Item 2016-12-252: Appointment to the Board of Assessors
Dr. Moffett explained to the board that due to a previously unknown conflict in the law, one of the persons nominated at the previous meeting to serve on the Board of Assessors was ineligible and therefore a replacement would have to be nominated. Upon a motion by Commissioner Brown, Seconded by Commissioner Henderson, the board voted unanimously to appoint Derissa Jester to the Assessors in the place of Pat Peek due to the aforementioned ineligibility.

2016-12-253: Consent Agenda
The Consent Agenda was approved upon a motion by Commissioner McDaniel, Seconded by Commissioner Henderson with unanimous consent. The Consent Agenda included the following item:

-Allocation of Fund Reserve Capital Improvement Program to fund the Jackson Road Improvement Project.

2016-12-254: Response to City of Jenkinsburg on Annexation
Mr. Brewer requested that the board vote in open meeting whether or not they wished to pose an objection to an annexation of 55.85 acres adjacent to LKQ Inc. in the city of Jenkinsburg, to be used to expand their operation. The Board members had no objection to the annexation and upon a motion by Commissioner McDaniel, Seconded by Commissioner Henderson, the board affirmed this with unanimous consent.

2016-12-255: Executive Session for Purpose of Litigation Potential
Upon a motion by Commissioner Brown, Seconded by Commissioner McDaniel, the board voted with unanimous consent to go into executive session. Upon conclusion, a motion was made by Commissioner Henderson and seconded by Commissioner McDaniel to reconvene with unanimous consent.

2016-12-256: Executive Session Summary
County Attorney Mike O’Quinn gave a summary of the topics discussed in executive session, which included a potential litigation matter concerning a code enforcement issue. A motion was then made by With the Board’s concurrence, After returning to open session following its executive session, a motion was made by Commissioner McDaniel, Seconded by Commissioner Brown to authorize the county attorney to file a lawsuit to abate a public nuisance at the Greenview Mobile Home Park, and to request appropriate injunctive relief to close the mobile home park, with unanimous consent.

2016-12-257: Adjournment
Upon a motion by Commissioner Brown and seconded by Commissioner McDaniel, the board voted with unanimous consent to adjourn the meeting.

Ratified this 9th Day of January, 2017