A RESOLUTION OF THE BOARD OF COMMISSIONERS OF BUTTS COUNTY TO CREATE A LIMITED ENROLLMENT VOLUNTARY RETIREMENT OPTION; TO AUTHORIZE THE COUNTY ADMINISTRATOR AND STAFF TO OVERSEE ALL PROCESSES; TO AUTHORIZE THE CHAIRMAN TO SIGN THE RESOLUTION; TO AUTHORIZE THE CLERK OF BUTTS COUNTY TO ATTEST ALL DOCUMENTS; TO AUTHORIZE THE HUMAN RESOURCES GENERALIST TO COMMUNICATE THIS RESOLUTION TO THE DEFINED BENEFITS PENSION ADMINISTRATOR; AND FOR OTHER RELATED AND LAWFUL PURPOSES.

WHEREAS, Butts County is a duly created and validly existing political subdivision of the State of Georgia under the Constitution and laws of the state of Georgia; and

WHEREAS, the Butts County Board of Commissioners, the governing body of the county charged with managing the affairs of the governing body has determined that it is in the best interest of the County to create a “Limited Enrollment Voluntary Retirement Option” for the benefit of employees who meet certain criteria and wish to exercise a voluntary retirement option under the conditions defined hereunto, and;

WHEREAS, it has been determined that to offer such a program would be mutually beneficially to both the County and the eligible Employees, including creating opportunity for professional growth and career development for other employees, now therefore be it;

RESOLVED, the Commission hereby declares that the foregoing preamble and whereas provisions set forth hereinabove constitute, and shall be considered to be, substantive provisions of this Resolution and are hereby incorporated by reference into this provision.

BE IT FURTHER RESOLVED the Commission, through this Resolution, does hereby create a “Limited Enrollment Voluntary Retirement Option” and opens said retirement option to all employees who meet certain conditions at the time of this resolution and who voluntarily, in writing, exercise their option to avail themselves of this program prior to close of business on May 31, 2018, and;

BE IT FURTHER RESOLVED that this retirement option shall be afforded to any full time employee currently enrolled in the Defined Benefits Plan of Butts County, who is determined to be, based upon the plan they are enrolled in, eligible at this time to retire under the GEBCorp retirement plan, including provisions for minimum age as defined by the plan; whose combined age and years of service equals 75; and who are fully vested in the pension program, provided, however, that the County will grant up to one (1) additional service year if the granting of such allows the attainment of the above stated service threshold of 75, and;

BE IT FURTHER RESOLVED that any employee who is determined to be eligible for this Voluntary Retirement Option and who chooses to exercise it shall be afforded the right to keep and retain their County provided health insurance, at the level of coverage in which they had elected to take it as of May 1, 2018, up until the age the employee becomes eligible to receive Medicare, after which all County provided health insurance benefits would be discontinued, including, if applicable, any dependents covered under the health insurance policy in place at the time, and;

BE IT FURTHER RESOLVED that if any employee is covered under this program, that they would be afforded only the right to drop either dependent coverage or their own personal coverage plus dependent coverage; that they would not be afforded the right to add coverage and that dependent coverage would not be provided once the employee, as primary beneficiary of the policy, becomes Medicare eligible, and that the retired employee would be required to pay their portion of all premiums at those levels offered to working full time employees through a payroll deduction of their retirement benefit check, said funds to be remitted back to the County, and;

BE IT FURTHER RESOLVED that the Board authorizes the County Administrator or their designee to oversee all processes of this Resolution, under the advice and counsel of the County Attorney at such time as the process is initiated, and;

BE IT FURTHER RESOLVED that this Resolution shall be in full force and effect immediately upon its adoption by the Butts County Board of Commissioners and that any and all resolutions or parts of resolutions in conflict with this Resolution shall be, and they, to the extent of such conflict, hereby repealed, and;

BE IT FINALLY RESOLVED that the Board authorizes the Chairman of the Board of Commissioners to sign this Resolution on their behalf and to authorize the Clerk of Butts County to attest all signatures and spread this resolution upon the minutes of the Board of Commissioners and authorizes the Human Resources Generalist to communicate this Resolution and all related materials to the Benefits Provider.

Adopted in open session this 21st Day of May, 2018

/S/ Russ Crumbley, Chairman

/S/ J. Michael Brewer, Clerk of County

Motion: Henderson R of the 2nd
Second: Rivers K of the 1st
Disp: Pass 4-0
Author: Brewer M