BUTTS COUNTY BOARD OF COMMISSIONERS
MINUTES OF THE REGULAR MEETING
APRIL 10, 2017
Present:
Ken Rivers, District 1
Robert Henderson, District 2, Chairman
Joe Brown, District 3, Vice Chairman
Keith Douglas, District 4

Staff:
Keith Moffett, County Administrator
Chiquita Barkley, Controller
Michael Brewer, Government Relations Director, Acting County Clerk
Michael O’Quinn, County Attorney
MINUTES

Workshop: The Board of Commissioners participated in a workshop from 5 PM until 6PM to receive information on the following county or community initiatives:

• WS-2017-011: An update on County Roads, Paving Priorities and Funding of Road Programs by Marty Long, Director of Public Works

Following the conclusion of the workshop, Chairman Henderson concluded the meeting. The Board convened with four members present and one member absent. Commissioner Crumbley was excused due to a family matter.

Chairman Henderson then called the April 2017 meeting to order at 6PM and welcomed all present. He then asked Commissioner Douglas to give the invocation, followed by the pledge of allegiance.

Item 2017-04-050: Approval of Docket
Upon a motion by Commissioner Douglas, seconded by Rivers, the docket was approved with unanimous consent and no changes.

Item 2017-04-051: Approval of the March 2017 Minutes
Upon a motion by Commissioner Douglas and seconded by Commissioner Brown, the board approved the March minutes with unanimous consent.

Item 2017-04-052: Public Comment-David Massey and Jimmy Moore presented public comments. At his request, Mr. Moore’s public comments were deferred until Item 027.

Item 2017-02-027: Under Old Business, the County Attorney reported his updates on his efforts to draft an ordinance on heavy truck use of county roads. His intention conveyed to the board indicated that upon research, he felt the more prudent course of action was to amend the existing ordinance. He then read proposed changes. After discussion, the Board decided to table the matter and forward this to a workshop for further discussion and ordinance work. This motion was made by Commissioner Douglas, seconded by Commissioner Brown with unanimous consent.

Item 2017-03-045: Under old business, for a second reading to an update to the Animal Control Ordinance. Dr. Moffett requested that this matter be postponed out of a desire to research the matter further. Commissioner Brown moved to postpone, seconded by Commissioner Rivers with unanimous consent.

Item 2017-04-053: Abandonment of a portion of Edwards Road. Mr. O’Quinn presented a recommendation to the Board to abandon a portion of Edwards Road at the request of Commissioner Crumbley. Upon a motion by Commissioner Rivers and seconded by Commissioner Brown, the board voted to authorize the County Attorney to proceed with the provisions for an abandonment of a portion of this road. The vote passed 3-1 with Commissioner Douglas in dissent.

Item 2017-04-054: Approval of EMC Expenditure for Utility Location on Riley Road. Upon a motion by Commissioner Rivers, seconded by Commissioner Douglas, the motion passed with unanimous consent.

Item 2017-04-055: Approval of Speed Limit Changes for County Roads. Upon a motion by Commissioner Rivers, seconded by Commissioner Brown, the Board voted with unanimous consent to make adjustments to speed limits on county roads to mirror those on file with the State.

Item 2017-04-056: Resolution on Fair Housing. Upon a motion by Commissioner Douglas and seconded by Commissioner Rivers, the Board voted with unanimous consent to pass a resolution to support affirmative action housing, to comply with the 1974 Housing and Community Development Act, to comply with the Civil Rights Act of 1964, the Fair Housing Act of 1968, the Age Discrimination Act of 1975 and the Rehabilitation Act of 1973.

Item 2017-04-057: Resolution on Compliance with the Open Records Act. Upon a motion by Commissioner Rivers, seconded by Commissioner Douglas, the Board voted with unanimous consent to approve a resolution on compliance with the Open Records Act.

Item 2017-04-058: Appointment to the DFACS Board of Directors. Dr. Moffett presented to the board of commissioners a candidate to replace a vacant position on the DFACS Board of Directors. The candidate submitted was Belinda Davis. Upon a motion by Commissioner Douglas, seconded by Commissioner Brown, the motion carried with unanimous consent.

Item 2017-04-059: Approval to Expand Freeport Exemption to 100%. Based upon the affirmative vote in a recent referendum by the voters of Butts County and upon a motion by Commissioner Rivers and seconded by Commissioner Douglas, the Board of Commissioners voted with unanimous consent to expand the Freeport Exemption to 100%

Item 2017-04-060: Executive Session for Personnel. Commissioner Douglas made a motion to go into Executive Session, seconded by Commissioner Brown with unanimous consent. Commissioner Brown later made a motion to come out of Executive Session, seconded by Commissioner Douglas with unanimous consent. It was stated for the record that Commissioner Crumbley joined by phone for this session.

Item 2017-04-061: Attorney Summation: Mr. O’Quinn stated that the board discussed in executive session a potential lawsuit from the Sheriff; a personnel matter in Community Development; a personnel matter in Public Works and the appointment of a County Clerk. These qualify for exemptions under potential litigation and personnel. There was no discussion of real estate.

Item 2017-04-062: Commissioner Rivers made a motion to appoint Chiquita Barkley as County Clerk, seconded by Commissioner Brown. The motion was passed 3-2 with Commissioners Brown, Crumbley and Rivers in favor and Commissioners Douglas and Henderson in dissent. A motion was then made by Commissioner Brown to adjourn, seconded by Commissioner Douglas with unanimous consent.

Ratified this 8th Day of May, 2017